accounts payables and legal assistant - duties vary from assignment to assignment

Post loan payments received by mail, phone or walk-ins.Answer customer questions or concerns about their loans.Collect on past due accounts.Contact current and past customers to inquiry if they need to borrow money.

Oversaw the daily operations of the front office and supervisor three employees. Reconciled my company credit card statement totaling $8,000 annually. Inventoried break room supplies. Approved invoices totaling $300,000 annually and send to our corporate office for processing. Backed-up accounts payable, customer service and billing. Processed payroll daily for 70 employees. Issued return authorizations and credits totaling $100,000 annually. Assisted employees with benefits information including completing enrollment and change paperwork. Inventoried office supplies. Created and issued purchase orders for office and plant supplies. Created and processed purchase orders for supplies and services.

Reconcile company credit card statements for three managers. Process invoices into Sakura E1 software and post to the correct G/L account.Make hotel, rental car, taxi and restaurant reservations for five employees.Assist Japanese families as needed with renting furniture, finding/renting or purchasing an apt/house, connecting utilities, purchasing a Mississippi car tag, requesting the necessary documents to obtain an Mississippi driver’s license, accompanying them to apply for the driver’s license, purchasing a vehicle, opening a local checking account, finding a local doctor and making doctor appointments.Responsible for all areas of office/warehouse management including but not limited to security, IT and telecommunication issues, maintenance/repairs, inventory control of office, kitchen and shipping supplies, package items for shipment and arrange for UPS/FedEx pick up.Assist employees with benefits information including completing enrollment and change paperwork.Maintain/control employee id badges and visitor passes. Arrange and oversee changes to phone system or extensions, computer system and routine maintenance/ repairs of office equipment.Create and issue invoices to customers for leasing of warehouse space.Create and issue inter-departmental invoices for leasing of office space.Drive to customer site twice a month to collect inventory data

Created and distributed sales reports to management on a daily, weekly and monthly basis. Compiled and submitted seven general managers’ weekly schedules to supervisor for approval.Tracked and submitted cell phone reimbursement requests and service changes.Planned and organized the annual award banquet and dance for 300 employees: ordered/addressed/mailed invitations, collected RSVPs, reserved the venue, the hotel rooms, the banquet and meeting rooms, selected the table linens, centerpieces, the menu and arranged for special dietary needs, arranged for the necessary audio-visual equipment, configured the table layout and seating charts in meeting and banquet rooms, configured the dance floor and DJ/band table, selected a DJ/band and the walking-in music for the top honoraries, negotiated prices with hotel.Updated Customer Contact database and ensured that all customer service complaints had been resolved.Maintained employee database and entered payroll codes into the payroll system.Maintained employee training records for 300 employees on safety, code of ethics, new employee orientation, DOT compliance & company policies and procedures. Managed driver records and ensured that all were DOT compliant in relation to certifications and training.Forwarded terminated employee paperwork/files to the corporate office for imaging and storage.Met with job applicants to explain position requirements and scheduled interviews with managers

• Verified the accuracy of all closing fees and posted to the general ledger.• Refunded closing fee coverage or collected closing fee shortages from closing agents.• Set up new loans in MortgageServ.

• Verified receipt of goods ordered and entered invoices into the computer system for payment.• Calculated and paid monthly Mississippi sales tax. • Advised purchasing agents regarding all sales and tax matters.