Administrative Assistant
Current- Performs secretarial and administrative support to the Managing Director, Business Manager, sales and marketing teams and Publisher.- Preparation and compiling of letters, emails, memos, reports, contracts (including marking up thereof), spreadsheets, presentations, agendas and minutes. - Arranging internal and external meetings and managing schedules - Liaises with external parties in order to organize meetings- Regular contact with senior personnel and their PAs.- Ordering of supplies when required - Arranging couriers - Maintaining office equipment i.e. photocopiers, printers and scanners when required- Photocopying and scanning documents- Book meeting rooms and catering and ensure meetings run smoothly regarding equipment for meetings, i.e. supplying projector, screens etc and necessary contact telephone numbers for conference calls- Liaising with travel agencies and hotels & arranging travel and hotel accommodations - Handle daily post and shipping (USPS, UPS & FedEx)- Recording and organizing T&E for Managing Director- Responsible for dealing with confidential information i.e. confidential Executive Committee and Board papers- Liaises with several Personal Assistants in other BMJ departments, e.g., BMJ Research and Learning, ROW Marketing and Sales, etc. - Assists the Business Manager in organizing a yearly Meeting for the entire BMJ Americas staff and Executives including hotel arrangements, meeting rooms and activities.
