Senior Project Administrator for Monadelphous Worley Joint Venture - Oil Search PNG

Reporting directly to the General Manager of Port & Rail, I support the General Manager with all executive assistant duties including but not limited to developing and implementing office systems, diary management, all travel requirements, VIP (director, investor, and key stakeholder) Visit coordination, collating and assisting with Management reports and working closely with the management team to offer support. My other key responsibility is the management and coordination of the entire administrative team, facilitating and directing their efforts to achieve effective and efficient support of all Port, Wayside, Rolling Stock and Rail Operations Managers to enable them to carry out their normal duties.

My responsibilities at Eurombah were a consolidation of a number of key roles. I had the opportunity to broaden my scope of presidency outside my usual role to bring the responsibilities of Document Control, Completions, Quality and Commissioning Administration under one banner. This allowed me to introduce my own management models, and shape these typically stand alone positions into a whole new group of core responsibilities for a senior site administrator. In doing this I created a manageable working task list with high quality systems, which ultimately was driven by efficiency and time bound targets. Within these roles I constructed my own processes and manuals to allow easy coverage whilst on R&R for other administrators to follow. My skills were held in high regards and during my transition to senior level, I assisted in the development of the Monadelphous Site Administration Manual with the aim of implementing overarching processes throughout a wide project base.

Talinga PCF Project, 2013 – 2014, Senior Site AdministratorSupervision & Management of the site administration team overseeing: • Development of complete administrative site set up and mobillisation plan.• Liaised with IT division concerning the required systems for a remote based site access server network installation. • Site wide mobilisation & demobilisation of all employees covering; white collar, blue collar and all subcontractors to the project (500+ personnel). • Development and implementation of project rosters site wide.• Payroll management, audits and corrections site wide.• Control of all expense claims, petty cash, and site visitor approvals• Flights and accommodation for all personnel and liaison with plant and logistics supervisor to facilitate non-standard requirements for transport of personnel in and out of site in unanticipated circumstances.• Worked towards mentoring and progressing those working under my supervision.• Worked under project manager’s direction to facilitate multiple full site accommodation relocations and white collar transfers. • Development of plan for site demobilization and management of the process to archive all relevant site documentation.

Supervision & Management of the site administration team overseeing: • Site wide mobilisation & demobilisation of all employees covering; white collar, blue collar and all subcontractors to the project (600+ personnel). • Development and implementation of project rosters site wide.• Payroll management, audits and corrections site wide.• Capturing and reconciliation of employees and subcontractors booked against variation works and justification of claimable hours reports. • Control of all expense claims, petty cash, and site visitor approvals• Flights and accommodation for all personnel.• Liaised closely with the client; ECPM and Monadelphous project management to ensure the Site Management System is understood, implemented and maintained by my team. • Demobilisation of site and management of the process to archive all required site documentation.

Responsibilities: Acting Senior Site Administrator overseeing a team of four site administrators. I utilised well-developed interpersonal skills to build positive relationships with the client, colleagues and stakeholders. My coordination of travel and accommodation and flight arrangements, employee rosters and leave requests ensured the smooth running of daily operations, as did my work in ensuring payroll systems and procedures were developed after my arrival and adhered to.I also maintained various registers, which enabled the efficient operation of many site functions, including the purchasing, sling certification, material certification, stock movement and scaffold inspection.

Responsibilities: My outgoing and positive approach to client and stakeholder relations, allied with my organisation skills enabled myself to provide critical support to the project team on this operational site. The mechanical and electrical programs required staff to work in often hazardous areas with specific permit and safety requirements, and my maintenance of skills matrix of all staff and subcontractors ensured no access delays to the schedule.I maintained a register of all site personnel movements, essential to payroll and HSE operations as well as coordinating employee rosters and leave requests and maintaining employee files. I assisted the HR team in mobilising personnel to site by arranging flights, inductions and medicals where necessary and attending to queries from suppliers and the reconciliation of invoices to delivery dockets.