Lori Elizabeth Davis Email & Phone Number

Richardson, Texas, United States

Richardson, Texas

My tenure with SPE includes five years as the executive assistant to the director of information technology and more than six years in the sales & exhibits department. In conjunction with my professional role, I serve on two teams within SPE, Team SPE and The SPE Safety Team. Responsible for managing and executing tasks for approximately six annual events consecutively. I am a key player in the preparation for and management of the exhibition portion of the annual Offshore Technology Conference (OTC). OTC is the largest event in the world for the oil and gas industry featuring more than 2,400 exhibitors, and hosting over 107,000 attendees representing 120 countries. I work diligently to develop and maintain relationships with exhibitors and vendors in an effort to provide continuous, solid and dependable customer support throughout the event planning process. In my role as an exhibits administrator, teamwork, structure and communication throughout the organization are imperative. I thoroughly enjoy being an integral part of a larger whole in which all parties are striving for and furiously working toward reaching a common goal. To attend one of these functions at the end of the planning process and to see the effects of more than a year’s worth of hard work in motion is truly gratifying.

Richardson, Texas

My role as executive assistant involved supporting not only the director of the information technology department, but two senior managers and general IT staff as well. In addition to managing complex appointment schedules, I coordinated onsite and offsite meetings which entailed securing meeting spaces, reserving conference lines, ensuring WebEx capabilities were established and facilitated catering as needed. When orchestrating international and domestic travel arrangements for IT staff and guests, I presented budget conscious quality options and ensured travelers were prepared with required documentation and immunizations needed to enter foreign countries. Served as liaison between director level management and vendors, customers, and internal staff always ensuring the highest level of customer support and professionalism. Trained IT staff in expense reporting processes and provided guidance in coding invoices for accounts payables as needed. Perhaps the most enjoyable part of this position was spearheading team building, holiday and additional celebratory events in an effort to motivate and foster a positive and rewarding work experience for the team.

Dallas, Texas

-Coordinated and planned travel, hotels and car rentals for traveling employees-Managed busy executive schedules, coordinated meetings, doctor’s appointments and tours as needed-Planned, coordinated and implemented company parties, games and contests-Assisted employees of all levels with benefit inquiries, i.e., health, dental, vision, etc.-Tracked employee reviews to ensure follow-through-Managed MSDS (Material Safety and Data Sheets) reorganization project-Managed Hagen Security System, assigned and issued all access cards to building. Performed routine updates to the security system-Performed monthly inspections of the company’s fire extinguishers-Completed expense reports for any charges incurred on company credit card-Oversaw hiring and termination procedures for all new hires, terminations and lay offs-Reconciled EOB’s (Explanation of Benefits) for employees and executives as needed-Created correspondence and assisted in creating RFPs (Request for Proposals) for potential clients-Explained benefits to the newly eligible employees-Provided resolutions and mediation for employee disputes-Performed pre-employment background checks and ensured that each potential employee was tested for illegal drug use prior to employment

Dallas, Texas

-Assisted supervisor with all aspects of setting up the Dallas business, including ordering and coordinating delivery of furniture, equipment, decor, etc.-Reconciled, entered and paid invoices; approved and paid employee expense reports in Oracle-Created and enforced travel and expense-reporting policies for North and South America-Created and implemented system to ensure smooth flow of paperwork upon employee status change-Managed building, parking and office keys -Reviewed vendor agreements to ensure cost effectiveness: travel agent, car rentals, hotels, phones, etc.-Responded to employee questions with regards to payroll and HR matters-Scheduled and coordinated company-wide seminars/meetings, dinners and hotel stays-Took minutes on regional Sales conference calls-Ordered and distributed office supplies; managed shipping; maintained petty cash

Frisco, Texas

Human Resources Administrator-Established, developed and organized the department from the ground up-Managed and coordinated annual/company-wide insurance enrollments-Created and maintained new employee hire packet, and employee benefits and compensation files-Managed two company-wide insurance changes including health and life insurance policies, vision, workers’ compensation, 401K and COBRA-Established and maintained relationships with account executives from insurance providers-Explained to employees the variety of benefits; registered employees with insurance carriers as required-Assisted and advised general employees and executives with decisions pertaining to doctor visits and questions regarding health insurance claims and issues-Created and placed newspaper and online advertisements for job availabilities within the company -Screened applicants, scheduled and conducted interviews; Coordinated employee terminations-Reconciled Statements on a monthly basis for each of our insurance carriers-Managed FMLA time off and assisted employees with workers’ compensation claims-Performed pre-employment background checks and ensured each potential employee was drug tested-Performed new hire orientations and assisted new employees in the completion of new hire paperwork-Provided resolutions and mediation for employee disputes-Reviewed and revised employee handbook; implemented sexual harassment policy and procedures-Developed and managed termination policies to be followed companywide -Disputed unemployment claims (did not have to pay out on any unemployment claims during tenure)

Frisco, Texas

Executive Assistant -Created and distributed company-wide communications-Coordinated and organized corporate travel-Professionally maintained 30 high traffic phone lines; Organized and coordinated conference calls-Coordinated meetings and presentations with national clients-Maintained extensive and detailed calendars for seven executives-Managed check requests, purchase orders, expense reports, computer request forms, Geo Access reports-Assisted directors and executives with collateral distribution, spreadsheets and other departmental tasks