Executive Assistant
United States
- Provide administrative and scheduling support to the CEO, COO, and other members of the Executive Team for an organization with 2000+ staff members, 50+ sites, and a 150 million dollar budget in the NYC Area. -Develop and maintain files, contact lists, meeting records, and shared calendars.-Answer all telephone calls, direct calls to appropriate parties, and record messages.-Process all incoming and outgoing mail from the executive office.- Coordinate and assist in preparing materials for staff and Board of Directors meetings.- Prepare minutes for all board meetings.- Coordinate and maintain office supplies.- Prepare files for submission to funders and community partners- Supervise administrative staff: Receptionist, Mail Clerk, Administrative Assistant and Fleet manager