Leidis Fernandez Email and Phone Number

Contracts – create New Contracts, Amendments and Change OrdersRequest New Vendor Contract Number from FinanceDaily report verification, confirmations, and updateInvoices & Credit Memos – Track amount sent to providersCash CustodianMonthly Renewing Arizona Family Traditions Report (RAFT)Annually Diversity Report, data entry and tracking to TX Data BaseQuarterly Treatment Supervisors Meeting, coordinate room set-up, sign-in and lunch orderingRecords Retention – prepare all archival records for Treatment UnitOnBase Archiving, verify all documents scanned to OnBaseMass Mailing, notifications to all vendors, memorandums, updatesLetters – formatting, prepare for signature, OnBase Scan, and mailTravel - Coordinate all travel arrangementsSchedule appointments, meetings, interviews, trainings for work unit and room setupOrder all print shop requestsOrder office suppliesAssisting with Performance GoalsUpdate JTX and Treatment Data Base dailyAssist with New SolicitationsContract RenewalsAnswer division phone calls, and handling of incoming/outgoing mail

Budget, Cost Accounting and Fiscal reviewsContact with the Judiciary on a regular basisMaintain equipment log in inventory; update as needed and verify when any equipment is for disposal/replacementKnowledgeable with installing/servicing printers, fax machines Liaison with Budget and Fiscal with the processing and verification of invoices for payment Prepare all Purchase Requisitions and Purchase Orders for State and County equipment purchases. Ensure that all purchases made are in compliance with State and County Regulations/Directives/Ordinances/Adm. OrdersKnowledgeable with Invitations to Bid (ITB); Requests for Proposals (RFP); Requests for Information (RFI) and Request for Qualifications (RFQ)Knowledgeable with State and County Procurement Guidelines and Procedures in order to comply with State and County regulationsDaily practice of procurement policy, procedures and contractual standards Perform administrative task such as customer service, reports, projects and eventsEstablish/maintain relationship with vendors and provide status of paymentsHandle all commodities such as, Furniture, Uniforms, Robes, Subscriptions, Publications, Copy and fax machines, Office Equipment, Security related service/repairs, Water account, Cellular Phones, Pager and Technical Purchase Requests (TPR)Follow up on all orders/quotes requested on a daily basis.

Provide assistance to Sr. Loan ProcessorsReview daily reports for upcoming closingCoordinate follow-p appointments for loan applicantsProvide clerical support to office staffReviewed and prepared files for underwriting submissionVerification of Income and AssetsPrepared closing packets for the lender