Lena Baer Email & Phone Number

Alexandria, Virginia, United States

Bethesda, Maryland, United States

My daily tasks revolve heavily around benefits and payroll; however, I also assist other departments in HR as needed.• Set up life events for employees needing to change their benefits throughout the year.• Assist with Open Enrollment (meetings and communication).• Enter 401k loans, contribution changes, and any other benefit changes into payroll system each pay end.• Provide employees with information on Short-Term Disability and FMLA, while providing updates to managers on where their employee is in the leave process.• Complete timesheet(s) for employees on leave.• Manage commuting and educational benefits. • Worked with IT to create stream-lined automated process for educational reimbursement and commuting benefit forms through ServiceNow. • Create and process Personal Authorization Forms (PAF’s) to payroll and update info into HRIS (UltiPro).• Collect, verify, and submit all new hire, termination, and employee change paperwork to payroll each pay-ending week on a bi-weekly basis.• Maintain and process severance worksheet in conjunction with Employee Relations and Payroll.• Assist with administrative compliance, annual evaluation projects, and internal system audits.• Generate regularly scheduled reports, as well as any additional reporting requested by Executive and Senior staff. • Answer questions posed by employees, managers, and others regarding JBG SMITH policies, procedures, and benefits. • Respond to unemployment claims with assistance from HR team members.• Maintain confidentiality of all records, conversations, and documents related to employment. • Main point of contact for all HR billing questions. • Responsible for all HR invoices and expense reports.• Assist HR team with various special projects.• Create and maintain monthly organizational chart through Visio.• Onboard new hires and run new hire orientation. • Assist Executive and Senior staff as needed.

Greenbelt, Md

• Source, interview, and select applicants for both technical and non-technical positions.• Schedule meetings and interviews with both internal and external personnel.• Maintain interviewer availability for second round interviews.• Communicate with subcontractors and program point of contact.• Train new hires on recruiting methods.• Meet with hiring managers to determine job duties and write job descriptions from the information given. • Perform reference checks, background checks, and initiate drug screenings.• Compose offer letters and negotiate salary and benefits with potential employees.• Responsible for onboarding new employees and contractors using various services.• Plan and execute community and recruiting outreach, as well as related event preparation.• Assist with timesheet approval and payroll administration through Paylocity and E-timesheets.• Assist Director of HR, COO, CTO, and other senior level staff as needed.• Maintain inventory control and asset management through SolarWinds and Excel spreadsheets.• Ensure that SES is following state and federal regulations.• Perform internal audits for ISO 9001:2015, ISO/IEC 27001:2013, and CMMI-SVC Level 3 v1.3.• Attend bi-weekly risk meetings to ensure the HR department is mitigating any current or anticipated risks.• Schedule and lead meetings related to process improvement.• Responsible for the implementation, and maintenance of the SES employee portal through SharePoint.• Create PowerPoint documentation to analyze possible decisions using a formal evaluation process that evaluates identified alternatives against established criteria.• Maintain multiple HR, recruiting, and training metrics through excel spreadsheets.• Maintain PII information in both electronic and physical formats.• Plan annual summer and holiday events, both virtual and in-person.• Create and publish quarterly newsletter using Adobe and SharePoint.

• Managed, trained, and maintained a volunteer base of 200+.• Participated in horse care for 100+ horses on every shift, including specialized treatments.• Ensured that each shift had at least two volunteers to assist barn staff with chores and other duties.• Developed and instituted yearly safety training for all volunteers. This included basic horse handling techniques as well as techniques specific to everyday tasks on the farm.• Maintained database for "Partner Program" where each qualifying volunteer had a designated horse that they would provide extra attention and training. The volunteers loved it and there were noticeable differences in the participating horses.• Planned, lead, and executed many events, below are the most notable:o Bi-Annual 5K and Horse Demonstrations. (300+ participants w/approximately $15k raised towards mission)o World Horse Expo: Annual 5-day trip to PA.  Strategized and planned travel for 6-8 horses and 10+ volunteers and staff members.  Organized shifts for horse care and booth management.  Held in-person trainings for all personnel beforehand and created detailed packets with FAQs, room assignments, booth assignments, horse care assignments, and expo schedule for all volunteers.• Responsible for volunteer recognition. I made sure volunteers felt like their contributions made a direct impact on the mission’s success through continuous positive feedback, personalized birthday cards, special shout-outs on the volunteer FB page, and an annual volunteer-only holiday card and gift.• Organized large group volunteer days. Planned full day of teambuilding activities for groups of all ages to learn about farm life, proper horse care, and the Gentle Giants mission.

I worked in a residential setting caring for up to 8 developmentally disabled adults. My responsibilities included preparing meals, administering medications, planning and leading community outings, and more. I endeavored to ensure they not only met their monthly goals but were living their lives to their fullest potential.• Interim Lead: Scheduled staff and approved timesheets• Organized multi-house events for residents• Certified Med Tech – administered medications as needed/take vitals• Helped residents to design their annual personal and social goals• Flexed by helping day program as needed when they were light on staff