Lena Z. Email & Phone Number

Oakville, On, Ca

Oakville

Oakville, Ontario, Canada

● Receiving and uploading field documents and timesheets to the server.● Provide general support to visitors and callers, route and resolve information requests.● Coordinating office logistics, overseeing proper function of electronic and paper systems, maintaining appropriate levels of office supplies, and researching new deals and suppliers.● Answering phone calls, receiving packages.● Book travel arrangements for the team members.● Making appointments and meetings, coordinating space and office organization.● Maintain paper and electronic files.● Maintain contact lists.● Act as the point of contact for internal and external clients.

Saint John, New Brunswick, Canada

● Reported to the Managing Director; Oversaw the day-to-day operations of the office, bookkeeping and human resources (HR) and provided support to the Managing Director, managing different sponsors in a timely and effective manner, and assisted different programs especially in the program setup period.● In conjunction with the MD, acted as a liaison with the board of directors for meetings and other events● Drafted the yearly budget with implementation plan for different projects, adjusted budget/plan when needed and prepared monthly, quarterly and yearly financial/program reports for the fundraiser● Cooperate with marketing, update website, social media platforms; assist with developing brochures, posters and other marketing material as required● Prepare and modify documents including correspondence, reports, drafts, and memos; Reviewed incoming correspondence, forwarded matters to the attention to the appropriate individual and followed up as necessary● Coordinated services for the office including organizing meetings and events, providing support to the applicants, managing different vendors, and scheduling meetings for Managing Director● Support and assist the managing director in arranging travel, managing calendar, and meeting with sponsors as well as planning events.● Conducted HR duties including recruitment, onboard, set up and ensured all new team members with equipment, reviewed and approved vacation/sick days, managed employee contracts, and set up staff’s performance review with MD● Conduct day-to-day bookkeeping activities including bank and account reconciliations ● Open, sort and distribute incoming correspondence; assist in coding invoices and expense claim forms; distribute payments to various venders● Maintain an efficient accounting system, including payroll, account payables and account receivables