Lenka Pallanova Email & Phone Number

Calgary, Ab, Ca

Calgary, Canada Area

Calgary, Alberta, Canada

Provided specialized support in the RFP process, selecting suitable land service providers for the future capital projects in Edmonton and Hardisty terminals. Facilitated the implementation of a new land management system to create efficiencies and increase effectiveness and workflows. Supported the contract centre and metadata development projects. Applied document management principles to review and organize files, arranged for off-site file storage, and maintained up-to-date and accurate vendor database systems. Delivered training to newly hired co-workers regarding proper handling of files. Administered Alberta and Saskatchewan On Call corporate database of buried facilities, including monthly reporting.KEY ACHIEVEMENTS:• Received, assessed and processed annually 180+ incoming third-party crossing requests.• Leveraged subject matter expertise to analyze and interpret legal survey plans and engineering drawings, audit land packages and files received from land service providers to ensure accuracy, completeness, and regulatory compliance.• Initiated the periodic review and management of existing lease agreements, rental reviews, and expiry dates, ensuring receipt, assessment, and accuracy.• Conducted and compiled research and reviews of freehold and crown land titles, ownership, and associated interests.

Calgary, Canada Area

Project Services Established collaborative partnerships with internal and external stakeholders to support the execution of capital projects by managing deliverables, timelines, quality, and costs using project management principles. Managed contracts and agreements, tracking obligations, specific conditions, and expiry dates. Maintained the land management SharePoint site.KEY ACHIEVEMENTS:• Developed and implemented a land management SharePoint site to maintain capital project files.• Led a gap analyses, wrote a compelling report summarizing past and current land management practices as well as future opportunities to inform and influence strategic decision making.Compliance and RegulatoryDeveloped and generated monthly reports, leveraging knowledge of excel to create pivot tables and charts. Collaborated with regulatory specialists to develop a damage prevention program with an emphasis on increasing the awareness of risks associated with ground disturbance activities near pipelines. Administered AB & SK One Call corporate database of buried facilities and arranged for monthly reporting.KEY ACHIEVEMENTS:• Streamlined processes by developing and implementing land management procedures, forms, and Visio flowcharts.• Facilitated the automation of KPI dashboards using MS Power BI to visualize collected data regarding volume, status, and processed time.• Championed the use of SharePoint as a repository for contact, support, resources, and information to modernize document management practices.Capital Projects ManagementSupported operations, engineering, and construction teams in the acquisition of third-party crossing agreements for proposed capital projects, including management of content, quality, timelines, obligations and regulatory requirements. Confirmed corporate assets locations and ownerships, validating data in GeoScout. Proactively managed existing surface lease agreements, rental review, and expiries. Received and processed payments.

Calgary, Canada Area

Delivered administration support to the GM of terminals and pipelines operations, and the GM of engineering services, including the production, editing, formatting of letters, memos, reports, presentations, announcements, meeting minutes, and correspondences. Applied a keen attention to detail to ensure all documents were accurate and error-free. Oversight of GM calendars, including the organization and coordination of departmental events, conference calls, travel, meetings, and trainings. Generated and published weekly status reports to the SharePoint site, serving as administrator to manage access rights. Completed expense reports, credit card reconciliation, and coded invoices.KEY ACHIEVEMENTS:• Spearheaded the development of an administrative assistant manual to capture office management requirements, practices, and procedures, providing a resource to current and future administrative support professionals.

Calgary, Canada Area

Provided administrative assistance to a team of consultants and analysts with an emphasis on multi-tasking, prioritizing work, meeting deadlines, and delivering accurate documentation. Maintained the contacts and calendars of consultants, including travel arrangements and itineraries, coordination of meetings and conference calls, and the set-up of boardrooms and equipment. Recorded time and billable expenses, preparing expense reports and producing monthly client reports to the finalization of client accounts. Maintained and updated filing and data systems in accordance with organizational policies.KEY ACHIEVEMENTS:• Utilized a keen attention to detail to review all correspondence and client reports, editing and ensuring accuracy.

Petroleum Land Administration Certificate Program

Master’S Degree, Faculty Of Management, Prague, Czech Republic