Perform high levels of customer service to various constituencies; work closely with customers, students, employers and University staff to assess their needs and provide accurate information on the location and content of the materials and services offered Responsible for the overall management of the enter front desk to include, greeting of customers, tracking and reporting of customers, managing the main phone answering system, inventory of front display materials. Maintain financial reports; providing periodic reports and advising on office supplies and needsResponsible for the training for any staff/student assistant that may be assigned; Schedule meetings with employers, University staff, the Career Center staff members and other FAMU administrators for the directorPrepare training and recruitment deliverables for career fairs, workshops and other program activities including development of flyers, event registration, and outreach preparationMaintain personnel files of office staff, employers, students, and audited files to assure complianceProvide administrative assistance and frequent reports to the Director coordinate meetings with employers and FAMU administrators; Administer billing and collection procedures for vendors; Assist with the development and justification of operating budget request and approves subsequent expenditures; and type correspondences for the director, send faxes and compile data for filing; Set up new contracts, subcontracts and purchase order

Assists the Career service Center Director and Assistant Director by: Assuming responsibility or office administration and maintenance, and providing support to administrative staff; Providing clerical and administrative support as needed and requested to includePreparing, maintaining and confirming appointment schedules for director and staff members; Handling incoming and out-going correspondence and compiling data.Transcribing, maintaining and distributing minutes for all Career Center and related meetings Coordinate and manage activities and systems of the front office to include Receiving and directing guests: students, corporate representatives, faculty, etc. Responding appropriately and servicing all telephone requests.Maintaining and updating all systems and equipment including telephones, copy machines, computers and other office machines.Organizing and maintaining Central files for the Center.Monitoring materials and supplies, verifying the accuracy of supplies received and ordering as needed. Coordinating with Facilities Management and custodial staff for routine and special maintenance needs. Supervising and evaluating student and OPS workers.Process and maintain financial/budget records and information including requests, receipts and reports. Coordinating all office operational repairs and supply needs. Administering billing and collection procedures for vendors.Processing personnel procedures for student Assistants and OPS workersAssisting with the development of training and information materials, and distributing the same.Performs special assignments and other job related and special projects as requested.Implements new ideas and methods and continue to seek ways to improve and achieve goals of the organization and contribute to the enhancement of Career Center programs and activities;

 Assisted Administrative Coordinator in providing support to pastor Assured that all reports and other documents were produced and distributed in an accurate and timely manner Assured the enhancement and effectiveness of church operations Performed accurate filing of correspondence/documents into central filing system Answered phones and directed calls Assisted with all out-going correspondence