Manage schedules and calendars of the VP/CEO and Warehouse Managers. Perform administrative, operational, and office management responsibilities.Perform general accounting, finance, and HR duties. Provided a bridge for smooth communication between staff, demonstrating leadership to maintain credibility, trust, and support with the executive management team.Anticipate needs in advance of meetings, conferences, etc.Arranged travel, travel plans, itineraries, agendas, visas and accommodation and ensure that all relevant documents are available for travel related activities.Research, compile, organize, graph, and accurately portray information.Support HR initiatives and recruiting events, as requested.Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

Managed executives schedules, calendars and all personal appointments. Assisted and performed accounting functions. Managed Petty Cash and receipt log. Errands and distributed mail and prepared outgoing mail. Photocopy and print documents for other associates. Running Reports for Holiday/Color books in the system. Maintained the office environment of cleanliness and supplies.

Ensured the productivity of the CEO by organizing, prioritizing and summarizing emails, meeting request, priority request, materials, managed complex calendars, coordinated all personal and corporate meetings and appointments arranged. Reserved conference rooms, oversaw and tracked progress of identified action items from meetings. Created, edited, proofread materials for board, staff or new clients. Performed a broad range of personal duties including travel arrangements, appointment reminders, financial and administrative duties. Managed heavy call volume, acted as gatekeeper and maintained call log for incoming messages for CEO. Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination. Lab Tech/Assistant- HIPPA Certified, Prepared and worked under the supervision of Clinical Lab Technologist, Accessioned UA samples onto Portal, Data Entry of Patients and Insurances, Created & Labeled samples for testing, followed detailed QA’s, Created REC’s for facility and Reference Labs, Restocking and ordering supplies for Laboratory, Accepting results for final tests for Physicians to receive, maintained cleanliness and sterilized working areas, Scanned/Uploaded billing for ICD10 codes/missing information.Part Time Courier for Lab- Destinations of labs ranged from Baldwin park/Palm Springs/Rancho Cucamonga. Organized pickups from Labs and coordinated with other couriers to confirm sample numbers and TIQ (test in question) regarding if sample deemed quality or not. Safe delivery of samples in chilled carrier.

Started as an intern which quickly changed to full time and was highly desired and promoted to simultaneously manage three separate departments without any prior knowledge in manufacturing. I was granted unsupervised prominent roles within this company.Accounting Responsibilities: accounts payable and receivable, prepared tickets to match contractors order via Excel report & Full Circle statements, GL Coding for invoicing via Full Circle System, Purchase Order/Receiving Report matching, updating vendor information, due dates and payments, price adjusting, maintaining approval for price increases, maintaining inventory while ensuring compliance with company guidelines and Net 30 terms, general interdepartmental administration duties, bank & post office deposits.Operations: data entry of POs (Purchase Orders) from vendors into Full Circle (manufacturing logistics data management software), reviewing and correcting company's “Look Books” for Style Master and Production Master, analyzing sales statistics and anticipating new style trends, updating companies complete swimwear line for 2014-2015 collections (Look Books/Catalogue line of 14 collections) updating price adjustments within system, updating Amazon Seller Central orders, updating order reports, approving/accepting orders and adjusting inventory accordingly, taking prompt action to assure loss prevention.Swimspot (Sister-Store): Amazon logistics via Netsuite (business operations and customer relations), analyzing data and identifying discrepancies, updating and correcting Commission Conjunctions from Amazon orders, accounts payable and receivable in relation to Amazon & Netsuite orders, finalizing returns and chargebacks, creating SEO (search engine optimized) rich content for product descriptions.

Filing, Sorting, Creating Subpoena's, Transcription of cases for our attorneys, mail run and pick up as well as any other duties asked of me to gain more knowledge and skills within the law firm.

Clerical assistant role within property management firm, responsibilities include: correcting and finalizing W-9 for company's employees, matching PO invoices, preparing Vendor and back-up data for archiving, general administrative tasks, sorting and distributing mail

Shipping and Inventory for the first 6 months that promoted to Lead Merchandiser and Planogram for seasonal Markdowns, Analyzing solutions for missing SKU (stock keeping unit) opening and closing with manager or asst. manager and Transfer Associate to sister stores, Cash Register, Greeting.

Maintaining check stubs and matching to order backups, opening and distributing mail copying information for home owners association,answering phones, filing, microsoft word, excel and power point.