Levan Earle Email & Phone Number

Oakland

Responsible for greeting walk-in customers and processing requests for park permits and Membership applications, answering telephone calls, responding to inquiries regarding Membership and providing a resolution to customer concerns such as lost or missing Membership materials.* Perform the financial duties associated with Membership such as permit sales, processing credit card, checks and cash transactions, reconciling each payment received at the end of the week, create bulk bank deposit statements, preparing written correspondence, compiling data for reports, opening and distributing mail, assistant with special events such as Trails Challenge and updating Raiser’s Edge.

Hayward, California

Running a business focused on event planning and gift baskets.* Handling all business aspects including marketing, sales, networking, budget planning, hiring support staff, selecting vendors, and other duties as needed.

Managed the daily operations of the office by answering customer request for information on materials either in person or on the phone, assisting customer with determining correct material needed, located, updated and processed vehicle information, processed ticket upon return and processed credit card and cash transactions, created, edited and sent Daily Reports to management (i.e., plant sales, ticketing, inventory, etc.), placed orders for various materials (i.e., lubricant, fuel, office supplies, etc.) and processed invoices for payment using SAP.* Prepared bank deposit reconciliation using SAP, prepared “End of Month” reports and emailed to management, worked with the Rail Car Company to order and receive material, create Purchase Orders using SAP and created a Procedure manual.

Provided care to mother who is suffering from Alzheimer disease by preparing meals and administering daily medications, light house cleaning, running errands, such as doctor visits, dry cleaners and grocery store, keeping her entertained by offering various activities and other services as requested.

Managed reception staff of three, allocating access rights to the building premises using ProWatch and SecurePerfect badging systems.* Assisted Sr. Security Manager upon request by way of replying to emails, scheduling appointments using Outlook, typing memo and letters and creating spreadsheets using MS Office Suite, assisting with travel arrangements, scheduling meetings, recording minutes, and reporting to teammates.* Tracked metrics for the Dashboard which tracks the department budget and activities, maintained department invoices with the use of Excel and expense reports through SAP.

Received, updated and acknowledged purchase orders into the NexTrend database using Lotus Notes and ordered and maintained the entire literature library and distributed when requested.* Supported the Receptionist when needed and relieve her for lunch breaks.* Made hotel, airline reservations and assisting the Office Manager/Human Resources Manager when requested on various tasks.

Developed a database for legal contracts and Non-Disclosure Agreements.* Coordinated meetings for the three staff attorneys to update on progress and gain input.* Conducted pilot test with a Technical Engineer for the Contract Database, ensuring compliance of company policies/procedures were met, troubleshooting difficulties and resolving any issues.* Developed an on-line training system and created a usage specification of Contract Database.* Processed invoices for Legal and Human Resources department using the Oracle System, working with Controllers to ensure all invoicing were being approved, then followed through with purchasing to assure all invoices made it to Accounts Payable for final payment.

Provided administrative support to the Director of Intellectual Property by means of calendaring, organizing meetings for either outside counsel or engineers, screening calls, arranging travel, creating PowerPoint presentations, letters and memo, sending thank you letters to engineers and outside counsel.* Handled confidential materials via MS Office Suite, preparing expense reports using Oracle, and taking dictation.* Maintained all patent activity and creating reports using Excel and CPI database system. Managed the overall Patent Program by means of: o Scheduling and organizing meetings for the inventors to appear before the committees and present their inventions to the Patent Committee for approval. o Coordinated the annual Patent Dinner each year and monitor the budget to help save the company money each year. o Created and maintained a recognition program for the patent engineers and processed monetary cash awards for the inventors who filed or were granted a patent.* Spearheaded the American Heart Association drive for Cypress for three years, raised over $75,000.