 Providing support to the Chairman.  Responsible in administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence and prioritizing emails for the Chairman Working closely with the Chairman and Senior Leadership Team through regular correspondence, arrange meetings and prepare briefing materials for the Chairman. Coordinating in departmental reports and documentation for the Board of Trustees meetings and other meetings with outside partners. Coordinate, attend and take minutes for the Chairman’s meetings and any other relevant meetings. Conduct research/ analysis as directed by the Chairman.  Perform secretarial function, memo’s fax messages, letters and send them to the concern party. Arranging or Cancelling or re schedule meetings appointments for the Chairman and the family member. Responsible in keeping records, files and contact numbers related to the Chairman. Checking emails and forward it to the concern, reply of it is necessary upon instruction of the Chairman. Arranging booking for any holiday plan/ family affairs of the Chairman and his family members. Responsible in applying foreign visa for the Chairman and his Family members. Responsible in organizing and coordinating upper management meetings. Act as a liason between executives, management and the outside. Receiving all telephone calls and transfer to the concern party if necessary. Keeping personal files of the Chairman, updating the records of the Family medical insurance, vehicle insurance and registration.  Coordinating with subordinates if there is any complaint ( maintenance) or message to be relayed from the Chairman.

 In charge in Up-loading invoices into Data Serve, communicating to all business unit for all invoices need to be uploads. Responsible in handling all tasks related to preparing, maintaining and receiving invoices. Verify the details presented on the invoices received, check accuracy within the details. Make certain the organization has received the goods mentioned in the invoice.  Coordinate with vendors, clients and the organization Business Units to resolve inaccuracies in computing values. Support the accounts payable and accounts receivable department in their work Ensure completeness and accuracy of the invoice, in terms of name of concerned parties, product description, quantities, amount payable etc Provide clerical support to all sections of the office. Coordinate with Manager’s Approval for Business Unit Payment Assisting executives in all possible works likes in meetings, preparing documents and presentations. Attending phone calls from clients and also respond to the emails received from clients and concerned party members without fail Supporting Finance Team in all administrative task.

 Screening telephone calls, enquiries and requests, and handling them as well as assist customers who have specific inquiries Ensuring the phone is answered and messages are handled correctly Build customer’s interest in the services and products offered by the company  Provide personalized customer service of the highest level  Update the existing databases with changes and the status of each customer Follow up the calls of the client with clerical duties which includes faxing, filling up paperwork, doing checks on credit references as well as liaising with other departments  Maintain/Set-up filing system Receive and sort mail and deliveries Sending quotation and invoices Making LPO and documentation for shipping documents Assisting all department heads. Other tasks assigned by my superiors Arranges corporate travel and meetings by developing itineraries and agendas; scheduling the corporate jet; booking other transportation; arranging lodging and meeting accommodations

Manage schedules for executives, directors and CEOs• Ensure that all travel DETAILS and logistics are managed properly• Liaise with board members to schedule meetings and preparing materials• Perform clerical tasks such as answering telephone calls and filing records• Research information and draft letters and documents• Greet guests and visitors and provide preliminary information• Collect and analyze data to create meaningful reports• Assist executives in preparing and delivering presentations• Take staff meetings on behalf of the executive• Manage staff and volunteers• Provide personal assistant services to executives• Manage photocopying and faxing activities• Prepare meeting and seminar agendas• Follow up on contacts and new business ideas• Provide regular updates on MARKET trends and government policies• Assist in developing and maintaining structures for corporate communication• Monitor tasks delegated by executives and ensure that all projects come to fruition• Ensure that inventory of office supplies is maintained efficiently• Anticipate needed supplies and evaluate newly purchased office equipment• Verify receipts of supplies and ensure that all PAYMENTS are made in a timely manner• Undertake supervision and APPRAISAL activities• Filter incoming mail• Perform backup activities to secure information• Record minutes of the meeting

 Type variety of documents, many highly confidential. Maintain/set-up sophisticated filing systems, Manager’s personal files, etc. Answer phones - screen/handle routine and/or noncritical items - pass others on to supervisor. Arrange travel, hotel, and car reservations - prepare itinerary. Maintain Manager’s calendar, schedule meetings, etc. Take/transcribe accurate meeting minutes and other dictation. Photo-copy documents as required. Process in-coming mail; open, stamp, sort for priorities. Distribute and/or handle items not requiring Manager’s attention. Coordinate and process general administrative work (time cards, leave requests, etc.) for Manager’s signature. Obtain Manager’s signature on all contract, subcontract, and change-order documents as required. Assume secretarial responsibility for other executives as necessary. Expedite company issued purchase orders to ensure delivery dates comply with the schedule requirements through telephone calls and possibly vendor plant visits to suppliers. Prepare and maintain up-to-date control records, documenting receipt of service requests, documents and revision number, original distribution, revised distributions and transmittal dates. Handles petty cash for the site amounting to 10,000 AED and prepare monthly reimbursement (verified as per cash invoices / D.O’s and site requisitions) Encoding of various department forms, correspondences, and transmittals. Preparation / review of work procedure and standards documents. Compile various reports. Maintain file reproduced document originals and revisions for easy retrieval.  Perform additional assignments as per Project Manager’s / Engineer’s instruction.

 Forward recommendation letter of successful candidate for appointment of teaching, and non-teaching position to the VPAA before submitting to the President for consideration and approval. Reviews all types of correspondence pertaining all HR matters, including appointment & request of respective Colleges. Assist in initiating disciplinary action against teaching and non-teaching employees who violates the promulgated Company Rules and Regulations and shall recommend appropriate action to the HRM Officer. Conduct & report background investigation of prospective applicants prior to the initial interview. Prepare faculty daily time record (DTR) and timecard for non-teaching staff. Prepare notices and clearances prior to the expiration of contracts and separation of both teaching and non–teaching employees. Perform such other function that may be assigned by the HRM officer provided that he has the knowledge and training of the said task.

 Prepares and encodes a variety of routine and special reports from source material in files including confidential materials Composes letters and memoranda for signature Receives applicants and telephone calls and ascertains nature of business Preparation of payroll, bonus and allowances for regular and casual employees Update leave balances card, service record and 201 files per employees Incoming and Outgoing letters, Memoranda, Radiomessages and other related documents  Checking and verification of monthly bills and preparation of disbursement  voucher (payment to suppliers and remittances) Provide clerical support to all sections of the office.