• Provide administrative support to general manager.• Submit and reconcile expense reports.• Review employee time cards in Online daily for accuracy and transmit time cards bi-weekly to payroll for processing. Provided relevant dates, like absences, and leaves.• Assist employees with routine inquiries concerning payroll, benefits, personnel policies, and employment openings.• Prepare and maintain all employee personnel and payroll files assuring accuracy, compliance and confidentiality.• Collaborate with the general manager and HR headquarters to post job. • Train and coordinated all on-boarded activities for new employees and provide telephone set up.• Arranges meetings and conferences; schedules appointments. Researches, and recommends locations for special events. • Check frequently the levels of office supplies and place appropriate orders.• Ensures operation of equipment and contacting appropriate entities to repair equipment that is not in working order.

Process incoming calls for lawyers.Enter visitors into OneFacility, for security and access to building.Reserve conference rooms and offices for attorneys and guest.

• Process incoming calls when relieving receptionist.• Process mail by scanning to appropriate attorneys and paralegals.• Reimburse attorneys’ expenses and invoices through Chrome River.• Update case pleadings binders for attorneys.• Maintain paper and electronic files.• Open new matters for attorneys using NBI.• Set up new files both electronically and paper files.• Code and input attorneys’ billable time in Webview (Elite).• Assist legal secretaries and paralegals with various administrative tasks; i.e., preparing subpoenas for mailing, notices, et al.• Assist office manager with special projects as needed; i.e., file retention project.• Prepare documents and agenda folders for attorneys’ upcoming conferences, seminars and client travel.

• Coordinate Dropbox files, Top Producer data, and Docusign documents.• Create brochures and flyers for listings using InDesign Software.• Update websites: Zillow, Trulia, Realtor, etc.• Work with lenders, attorneys, sellers and buyers in professional manner.