BOOKKEEPER & OFFICE MANAGERFLORIDA’S CHILDREN FIRST/CORAL SPRINGS, FL 33071February 2014-PresentRelieve management of administrative detail, all projectsProduce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphicsMaintain a strong social media presence through website through WordPress, Twitter & FacebookWelcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiriesCompose correspondence/reports for own or manager’s signatureCheck deadlines on incoming requests and put preliminary work in playHandle all inquiries within my capacity and route calls elsewhere as needed, screening to control interruptionsMaintains historical records by filing documents while improving storage/retrieval systemsPrepares reports by collecting and analyzing informationMaintains office supplies, evaluates new office products, verifying receipt of suppliesUpdate mail/phone directories in Outlook and Constant ContactEnsures operation of equipment by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniquesMaintains subsidiary accounts by verifying, allocating, balancing, reconciling, and posting transactionsPrepare financial statements and reports, including the profit and loss statement and balance sheetAssist with budget preparationsPay bills and maintain ledgers through QuickBooksProcesses payroll and tax payments through PayPlusCreate email correspondence with Constant ContactCreate programs, brochures, invitations and flyers with Adobe applicationsAssist with fundraising event planningContact and develop rapport with high profile members for news updates, information requests and sponsorshipResponsibly handle all incoming contributions and prepare all outgoing payments (all checks and cash)

Selective Office Services, Inc. provides virtual/remote office support for busy professionals. Bookkeeping, research, data entry, office organization and full administrative support are a few of the services provided.

Provide accurate and detailed coverage information to health care providers, consumers & 3rd parties.Provide accurate and detailed claim information to health care providers, consumers & 3rd parties.Maintain detailed notations on information provided in patient insurance records.Interface with company databases remotely to access patient medical information.Ensure 1st contact resolution to health care providers, consumers & 3rd parties.Handle complaints using de-escalation techniques to ensure customer satisfaction.

Assistant to the CFO (job functions cover 3 separate corporations)Responsible for the set up and continuous record keeping in QuickBooks.Meet monthly with CPA for financial statement processing.Manage time keeping & payroll for over 60 employees.Responsible for procurement of supplies, curriculum, furniture and technology.Act as liaison on behalf of church with outside services & contractors. (CPA, Computer Technician, Insurance Companies, etc.)Manage/maintain accounts payable, bill payment, check printing/writing and accounts receivable.Supervisor of a staff of up to 5 employees. Responsible for weekly contribution entry and membership record maintenance and entry.Responsible for the production and distribution of yearly contribution tax statements.Assist CFO with yearly budget analysis and implementation.Responsible for monthly reconciliation of 16 bank, investment and credit accounts.Primary executor of reimbursement tracking & monthly repayment requests for private grants & federally based funding. (The Children's Trust & USDA Child Care Food Program)Assist in preparation of proposals and budget formation for grants.Receive funds from auxiliaries and members and prepare funds for deposit.Responsible for yearly inventory and contribution audits and assist in financial audits with CPA.

Responsible for manager's daily schedule and appointment keeping.Recorded data into inventory management system.Responsible for record keeping and file maintenance.Handled time keeping and payroll reporting (ADP).Maintained office atmosphere and set tone for decorum.Managed petty cash and office supply procurement.