Ligaya Canson Email & Phone Number

Dubai, United Arab Emirates

As a Document Controller, I am responsible for organizing and maintaining all the documents the company. I use my organizational skills to keep track of documents and ensure that they are accessible to those who need them. I also use my communication skills to keep everyone updated on the status of documents.

Dubai, United Arab Emirates

Project: Town Square Development Ph 1 – Construction of Hayat Boulevard ( G+P+8 )Client: NSHIMI Development LLCContractor: United Engineering Construction Co. ( LLC ) UNEC

Dubai, United Arab Emirates

Project: Kalba Waterfront Mall - Enabling & Structural WorksConsultant: Laceco Architects & EngineersClient: Eagle Hills Development• Successfully managed the electronic submission of project controlled documents using PMWeb Project Management software of 900+ Inspection Request, 200+ letters to Consultant, 90+ Request for Information, 90+ Request for Information, 40+ Material Approval Request, 30+ Method Statements, 20+ Prequalification Submissions, 12 Payment Application, NCR, SOR and HSE related Submission.• Prepared hard copies, assigned tracking/reference numbers both in electronic system and hard copy, scanned & uploaded in the system, maintained logs and status of 1,500+ submission for project participant’s daily update. • Drafted and submitted 200+ correspondences to consultant; assigns reference number to each for easy tracking.• Successfully managed the receiving & distribution of 200+ correspondence from Consultant ensuring that project participants are informed.• Submitted weekly reports to Planning Department for the status of project submissions.• Submitted and maintained records of 15+ Subcontractor’s payment applications and files.• Maintained an effective archive of hardcopy and softcopy of all project documents for easy reference and retrieval.• Assumed the role of head office receptionist for 3 months• Reliever Secretary to the Managing Director for 2 weeks

Dubai, United Arab Emirates

Project: Development of Private Island in Jumeirah – Marine WorksClient: Dubai MunicipalityContractor: Belhasa Six Construct• Successfully managed the receiving and distribution of 6,000 + Inspection Requests, 500+ Shop Drawing Submission, 500+ Correspondence, 70+ Material Approval Request, 25 Payment Applications, 40+Method Statement, Quality Plans and Pre-Qualification Documents from Contractor checking if documents adhere to DM format, and circulate it to project participants in hard copy or email and to Dubai Municipality CZWW Division for final approval.• Submitted 250+ correspondence to Dubai Municipality CZWW Division related to Invoices, Payment Approval, PQ Approvals, Personnel, Variation Orders etc. Assigned reference numbers, typed, checked to ensure compliance to DM format, scan, email and submit hard copies in timely manner.• Submitted 500+ correspondence to Contractor, assigned ref. numbers to each, checked/edit to avoid typographical errors and misinformation,• Received letters from Dubai Municipality CZWW Division and circulate it accordingly.• Kept track of all records by maintaining register log of incoming/outgoing documents, looking through both hard files and computer data base files on regular basis highlighting approvals and modifications so there can be viewed by concerned personnel.• Performed administrative functions such as producing attendance sheets for monthly invoice, daily schedule of driver, leave requests, office and pantry supplies requisition and sundry office requirements.• Submits back-up file to head office of all project submissions and approvals on monthly basis.• Coordinates directly with Dubai Municipality Data Technician for the submission of the above mentioned documents, incoming letters from Dubai Municipality and/or to sort out any issues involving documentation.

Dubai, United Arab Emirates

In this role, I attended to both local and international phone calls, determining the nature of the query so that it can be directed to the proper individual.I also sent faxes, checks/emails, and keeps track of all vital documents, offered the manager with a time management/diary solution to ensure efficient use of time and attendance at all meetings on time.I observed and employed a high level of confidentiality and discretion in all aspects of work performanceI was also in charge of restocks of stationery and arranging for office equipment servicing to ensure the manager can perform productively with minimal disruption.I followed up on outstanding responses to requests, ensuring that deadlines were met and maintained staff records/files, data entry, disseminating internal and external paperwork, organizing drivers, and carrying out other activities.

Dubai, United Arab Emirates

In this position, I helped with the development, implementation, and interpretation of project document document control control procedures, as well as the maintenance of the project's document control system, ensuring that all document control procedures were followed by all project participants.All incoming and outgoing documentation and correspondence was routed through the document control system.I examined and entered document data into document registers, ensuring that the information was correct and up to date.I received, registered, and acknowledged receipt of regulated documents, such as design and vendor documentation; verified document quality and information against transmittal.I ensured documents were electronically transmitted in accordance with the project distribution system.I maintained a high-volume file system for all incoming and outgoing transmissions for simple retrieval.