Lin Lin Email & Phone Number

Shanghai, China

Shanghai City, China

Office manager of the APAC finance team and responsible for financial operations. Participate in business planning, decision making and implementation of sound business decisions to enable achievement of device growth objectives in China. • Responsible for office space & relocation.• Responsible for entity legal registrations, annual inspections with local authorities.• General administration/management for smooth functioning of the office.• Supporting HR activities, including Cloudpay system set up, payroll & benefits administration, onboarding new team members, staff exit etc.• Participate in setting up office, accounting & HR policy & procedures.• Work with SSC/TCS shared service team re monthly APs & ARs, Closing & Reportings.• Work with 3rd party service providers re taxes filing, annual audit.• Place PRs/ POs in the SAP system and ensure that all purchases are in line with company process & procedures. • Supporting Project team as needed (rebranding communication, CN website translation, marketing activities etc.).

Singapore

Providing secretarial and marketing support as well as carrying out administrative duties to support the running of the office.• Calendar & meeting managements.• Travel & visa arrangements.• Client database (Salesforce) management. • Prepare expense claims.• Administrative support such as typing, filing, copying, faxing and data inputting.• Prepare meeting materials including reports, presentations.• Provide translation support. • Assist with preparation of company related functions such as presentations, external meeting, internal training, conferences and cocktail events.• Training and assisting on using office systems and procedures including, BCD Travel, ChromeRiver, CarpeDiem, and other necessary procedures.

Guangzhou

Office manager of Domtar Guangzhou, a Chinese subsidiary of a US Fortune 400 Corporation and responsible for establishing relationships between assigned office partners and Domtar Paper, implementing administrative systems and setting up the company’s offices including but not limited to negotiating services agreements, recruiting support staff, liaising with communication firms and payroll agents. • Liaised with headquarters in North America in order to ensure governance processes are implemented and compliant within the various corporate functions.• Set up the company’s offices in Guangzhou and facilitated key decisions such as the location of the premises, leases negotiations with vendors and workspace design.• Managed and maintained office facilities and administrative staff members.• Implemented procedures to maintain the company’s records and other sensitive documents. • Initiate, establish contact network and coordinate research on China market for Adult Incontinence project.

Shanghai

Office manager responsible for organising and supervising administrative tasks to ensure smooth and uninterrupted operations of the office.Office Management• Implemented office policies and procedures and maintained provisions of essential supplies.• Designed and periodically altered the layout of the office. • Developed and implemented administrative systems and processes.• Negotiated favourable service terms with relevant services providers.• Successfully coordinated logistical requests and travel arrangements for the company’s personnel.Recruitment & Training• Recruited new staff and conducted their training, induction programmes and managed personnel movements and leaves.• Assisted the human resource manager to plan and implement HR policies and procedures and prepare monthly human resource reports.Financial Control• Responsible for budgeting and controlling the company’s expenses.

Shanghai

Senior secretary providing direct support to clients to facilitate their business requirements.• Managed the procurement, logistical and personnel movement functions for the company’s clients.• Organised and maintained files and records.• Supervised month collections as allocated by the company’s management.• Managed and resolved communication system problems and faults.• Monitoring boardroom, projector, LCD panel, videoconferencing and office booking.• Introducing clients to the communication system and its many features, such as voicemail, diversion off premise and interview box.

• Pre-opening coordinator of Holiday Inn Changsha - coordinating communications between the hotel’s shareholders and management. • Front office secretary of Holiday Inn Daya Bay - providing administrative support to the Front Office department.• Housekeeping order-taker of Crowne Plaza Hainan Spa and Beach Resort - providing administrative support to the housekeeping department.