Lina Satizabal Email & Phone Number

Melbourne, Victoria, Australia

Supports the Program Director and all project teams in the program with all aspects of program management, such as status and financial reporting, risk, and issue management, planning and scheduling and being a key point of contact for the program team.AchievementsAssisted the program director in managing activities that supported the timely and successful delivery of project and program outcomes.Worked closely with the Finance Business Partner and project managers to track project budget, timesheets, and expenditures transactions. Created and managed a Finance Tracker to monitor the project actuals against the approved budget and PPM monthly forecast resulting in a high level of accuracy (over 90%) Produced regular management reporting & minutes.Used various PM tools, including PPM & MS Project, to generate and communicate relevant reports for Executive visibility and governance forums.Developed and maintained relevant documents, including Project Hub SharePoint and the Program Calendar on Teams.

Melbourne, Victoria, Australia

I provide project financial reporting including variance analysis, planning, forecasting, accruals and journals enabling an overall clarity on actual cost compared the approved funding.I take responsibility for the accuracy and completeness of month end financial reporting for the relevant missions. I work closely with the key stakeholders to ensure all activities are complete in line with the communicated deadlines.I Communicate material variances to budget to the key stakeholders and senior finance management by preparing written monthly commentary including variance analysis.I support financial decision-making through the provision of timely, accurate and useful information to stakeholders.I work collaboratively across the wider finance team, contributing to a cohesive and high performing culture.

Melbourne

I Assessed portfolio health through analysis of project reporting and asking questions that probe delivery teams to get ‘under the covers’ to highlight areas for attention.I Guided project teams through the governance process and systems, this includes funding requests & frontline channel gating forums to ensure market launch readiness.I Supported delivery teams navigate project management and financial systems to ensure projects are accurately represented (lifting data quality) in aggregate portfolio reporting, moving to automate and integrated ‘single source of truth’ reporting.I created and maintained a 'Project Manager's Handbook' to embed and support learning along with coaching.

I Managed the month financial reporting cycle for both technical and business teams including spend analysis, forecast to complete and investigation into variances. I Created and managed of project SOWs through Fieldglass. Including vendor invoice reconciliation and processing.I Designed and built an interactive, user friendly knowledge management database using Telstra SharePoint / EDMS. Implemented new folder structure and coordinated the data cleaning activities with the project teams, implemented guidelines on access rights and folder restrictions, created interactive home pages for each workstream with quick links to high use documentations. I Conducted SharePoint / EDMS user training and ongoing support to the project teams and new users.I Supported the IT Team in providing input to progress and project tracking activities and weekly progress reporting.I Assisted with minutes, action follow up and preparing packs for program status meetings.

Melbourne Area, Australia

Toll Group, part of Japan Post Holdings, is a transportation and logistics company with operations in road, rail, sea, air and warehousing. It has three principal businesses, Global Forwarding, Global Logistics and Global Express Services, with some 1200 sites in about 50 countries, mostly in Asia and the Pacific.I Assisted with the presentation of documents, presentations, Intranet and share point to enhance delivery of content, ensure consistency and quality.I Liaised with Senior Managers, Business Managers and Insurance consultants to process motor vehicle claims and follow up motor vehicle recovery claims.I Provided ongoing ad-hoc support to the department for all projects as required.I Assisted in providing reports and developing trend analysis to further enhance the overall system and ensure that appropriate measures have been implemented in all areas of the business.I Assisted in preparing a return to work plan to document suitable duties and work restrictions so that all parties are informed and managing the return to work process.

Melbourne, Australia

Serco supports governments around the world in the delivery of essential public services. Serco employs more than 9,000 people across Australia, New Zealand, Hong Kong and mainland China.I Created process mapping for the traffic infringement processes using Microsoft VisioI Reviewed images captured by traffic cameras for the creation of infringement notices if applicable on behalf of Victoria Police.I ensured all incidents in the processing system were ready for exporting to the Traffic Camera Office as per technical guidelines.

Melbourne, Australia

Australia’s #1 marketing services company. The Sensis purpose is to engage Australian consumers with businesses and today delivers on that promise through its leading digital consumer businesses (Yellow Pages, White Pages, TrueLocal, Whereis, Skip), search engine marketing and optimisation services, website products, social, data and mapping solutions and through its digital advertising agency, Found. Sensis is also Australia’s largest print directory publisher including the Yellow Pages and White Pages.I Provided quality operational support via contract data entry to ensure all the products correspond to the contract and the requests from the advertisersI Complied with the required standards and advertising rules on Sensis productsI Supported sales consultants and staff regarding Sensis products policies, advertising rules and proceduresI Solved operational related problemsI Controlled the directory publications deadlines and the contracts’ time frame validity Key Achievements• Increased the number of correct contracts completed by educating sales staff on current Sensis requirements• Gained an ability to manage a number of activities simultaneously prioritizing tasks according to contract importance• Improved the ability to problem solve and work independently and as part of a team without constant supervision• Regularly worked under pressure within strict publication guidelines• Reviewed completed contracts before data entry and contacted sales staff to fix errors therefore reducing contract processing times• Acquired a wide knowledge of the Sensis operating systems and its print and online products

Melbourne, Australia

• Created and implemented KPI’s linked to continuous Improvement projects• Prepared management reports from the in-house control system importing a wide variety of data into tailor made spreadsheets with macros and formulas• Maintained the 5S’s methodology implemented in the warehouse area and made recommendations for improvement and increased productivity. Designed and Installed a Tool Shadow Board in order to implement one of the 5S, Set in Order.• Created flow chart and fishbone diagrams in Microsoft Visio • Ensured client reports were completed and within service expectations via an effective communication and feedback process• Identified and reported problems in products or systems of work and recommended solutions utilizing Kaizen principles• Developed tailor made Excel tools for quoting and controlling small to medium operations• Worked co-operatively with others to achieve shared goals by sharing resources and adopting new collaborative processes • Monitored resources and operations to prevent errors, designed action processes and implemented new procedures• Completed various general duties requested by managers and supervisors• Tracked overdue deliveries status on freight forwarders website• Data Entry for overdue deliveries in CEVA system• Prepared and sent invoices to customers weeklyKey Achievements• Implemented the 5S’s methodology in the10,000 sqm warehouse area• Improved the efficiency and productivity by removing waste and non value added work• Designed, implemented and evaluated three Kaizen projects• Gathered knowledge on how to process data accurately• Compiled spreadsheets from raw data which resulted in a wise control measurement tool

Cali,Colombia

• Updated production standard times in SAP and Excel spreadsheets• Analyzed and improved working methods in the packaging and warehouse area• Implemented 5S’s methodology in the printing area• Assisted in facilitating training sessions on 5S’s for the production and warehouse staff• Supported the Production Manager with the operational activities and the KPI measurement• Identified the area’s major problems and addressed them through the DMAIC (Define, Measure, Analyze, Implement, Control) methodology• Standardized processes and improved the existing ones.• Produced worked instructions for the foil printing blister process Key Achievements• Invited to continue past the original employment end date• Improved the standard times on assembly lines by 20% by implementing new team based systems utilizing the existing equipment and resources• Built an access database for controlling the packaging waste• Supported and improved productivity in the antibiotics area by 45%• Enhanced the workplace environment and employees behavior by applying the 5s’s methodology• Reduced the amount of goods sent to the wrong destination by having clearer location labels

Industrial Engineer, Engineering

Academic Business English, English Language

Advanced Business Management, Business

Education record