Lina Sugimoto Email & Phone Number

Seattle, Washington, United States

Seattle, Washington, United States

Seattle, Wa

Greater Seattle Area

Greater Seattle Area

HR and Accounting Support, Consultant• Ongoing support for management, development, and maintenance of employee HR filing system and QuickBooks

Executive Support• Managed executive calendar(s) by planning & scheduling meetings, conferences & travel• Coordinated preparation of documents & creation of presentations as needed• Assisted with workload management & serve as the gatekeeper for executive schedules• Collected & presented information to assist with important business decisionsAccounting / Finance • Summarized current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports• Maintained customer confidence and protects operations by keeping financial information confidential• Handled multiple bank reconciliations and record keeping and processed company payroll• Travel / Expense Management & ReportingHuman Resources / Office Management • Maintained employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs• Maintained management guidelines by preparing, updating, and recommending human resource policies and procedures• Drove developing strategies and implementation plans to improve and standardize all aspects of operations• Contributed to team effort by accomplishing related results as needed• Coordinated and managed company events including external events

Bellevue, Wa

Greater Seattle Area

Executive Support • Manage executive calendar(s) by planning and scheduling meetings, conferences and travel • Coordinate preparation of documents and creation of presentations as needed • Assist with workload management and serve as the gatekeeper for executive schedules • Collect & present information to assist with important business decisions • Develop and maintain structures for intra-team communications • Assist the CEO and executives with other administrative tasks as assignedSales • Pipeline reports - work closely with the VP of Sales and Alliances to conduct weekly reports for the Sales Team • Collateral support – Maintain templates for standard and custom presentations, proposals and documentation • Manage all contracts for projects and maintain on Projector • Sales summary / commission reconciliation - including monthly/quarterly meeting with the Sales teamMarketing • Project managing of campaigns/events - driving the team to launch projects on time • Event Planning/Coordination/Execution – includes all external ( Conferences, Local Marketing Events, YouthCare) as well as internal ( Summer/Holiday Event, Team Events, All Hands)All Departments • Budget Planning • Travel Coordination • Expense Reports

Greater Seattle Area

•Manage office management including ordering of supplies and meals•Facilities Point of Contact / Coordinator •Maintain employee HR files•Assistance to the Director of Operations, CEO when applicable•Employee Payroll •Banking Reconciliation•Sales Commission •Lead employee termination process •Lead on-boarding of new hires •Paid time off tracking •Schedule in Projector and time sheet used in payroll processing•Healthcare & FSA enrollment and changes with provider •Corporate travel coordinator for all departments•Maintain company communications with regards to the 401K plan

· Greet and assist clients· Provide comprehensive administrative support, establish and maintain a solid relationship with all department managers· Coordinate all executive travel arrangements· Maintain confidential company spreadsheets/documents· Organize company events and client meetings· Assure faxes and mail get delivered in a short time-frame· Order business, design and food supplies while keeping costs to a minimum· Answer all incoming calls· Assist all departments with any administrative needs

· Assist clients with travel itineraries, space availability, pricing while meeting their financial needs· Worked with the Wincruise system to complete travel itineraries and package tours· Collect all travel payments including any transportation and accommodation needs and maintain bookkeeping is correct· Distribute and organize all incoming mail and faxes

Feb 2008 ­ Sept 2008· Provide secretarial and clerical support to entire staff and juggle requests· Answer all incoming phone calls and emails and respond to inquiries and complaints with professionalism· Maintain bookkeeping, Accounts Receivable and Accounts Payable processing· Organize filing and document management system· Distribute and file all outgoing and incoming mail and faxes

Seattle, Wa

• Assist owner with management of kitchen and dining room• Supervise dish preparation, service and overall dining room presentation• Create weekly staff shift rotations and monitor restaurant stocks• Review personnel applications, conduct interviews, and train new staff• Ensure compliance with health, safety and sanitation codes• Manage daily cash and tip distribution for each employee• Resolve customer complaints• Established attentive customer service, promoting friendly yet professional atmosphere and respect amongst co-workers

· Ensure GL coding, data entry and check runs are accurate and processed timing while keeping up with the fast-pacedenvironment· Oversee accounts payable filing system and Fixed Asset record accuracy· Performed software conversions (QuickBooks Enterprise to ERP-Great Plains V.8)· Handle 1099 Vendors· Prepare accrued AP invoice listing for month-end closing· Assist in royalties account, invoice and accrue royalties· Compute and pay commissions to sales agents· Prepare journal entries· Organize expense reports for all employees· Maintain superior working relationship with vendors

· Bill customers, manage customer payments within contractual terms· Assist with collection calls, follow-up inquiries, and past due accounts negotiations· Reconcile all accounts receivable transactions· Create custom MS Excel reports for management

· Perform general office duties to support a 100-person staff· Plan and coordinate corporate luncheons and off-site meetings· Schedule conference rooms and staff travel arrangements· Respond to customer inquiries· Coordinate all incoming and outgoing mail

B.A, Sociology

Education record