Linda Bowles Email and Phone Number

Executive Administrative Assistant to CFOMy position at LifeGift requires me to work closely with the CFO but also with various departmental directors including Facilities, Finance, Marketing Communications, Clinical, and Human Resources. I thrive in this environment with the opportunity to learn different aspects of our organization. Calendar coordination between CFO, CMO, CEO, and other Directors for internal and external meetings. Researching and booking travel for LifeGift Executives, clinical staff, and guests.Working with various local hospitals coordinating hospital badging and EMR access for clinical staff.Collecting paperwork, preparing, and maintaining internal badging system.Attending Senior Leadership Team weekly meetings, controlling meeting flow, and taking notes. Creating, updating, and maintaining organizational charts and career lattices using Visio.Daily bank deposit via remote check scanner system.Maintaining corporate confidential filing system, both paper and via Sharepoint and QPulseArranging group events and luncheons, onsite and offsiteExpense reports using Nexonia

Coordinating our All Hands Retreat in San Antonio was a career-building challenge for me. This Retreat included coordinating housing, meals, off-site group dinners, concurrent meetings, A/V needs, teambuilding activities, and transportation for 120 employees. I also created and followed a budget for this event. I was onsite to handle any last-minute issues, changes and requests, and managed all with professional efficiency. This event brought together all employees from four different office sites, and allowed me meet and get to know my coworkers face to face on a different level. • Correspondence and phone interaction with high-profile donors and executives on behalf of CEO/Founder.• Heavy calendar management, coordinating schedules with internal and external attendees. Includes working directly with executives along with their assistants if necessary.• Booking travel for CEO/Founder, as well as Board members.• Researching, coordinating, and attending corporate events including annual All Hands Retreats and National Board Meetings.• Preparing expense reports and reconciling corporate credit card statement for CEO/Founder.• Assisting with Onboarding training events for new hires, including handling meals, preparing handouts, coordinating offsite meeting space, corresponding with attendees for logistics/special needs.

I enjoyed the challenge of communicating and working well with the General Manager during his extensive domestic and international travel. With his demanding and complicated schedule, I understand the importance of prioritizing and providing precise details. I’m most proud of organizing sales awards events in Las Vegas and Los Cabos, Mexico which included coordinating travel, accommodations, meetings, meals, excursions and awards banquet.• Manage General Manager’s calendar, scheduling and coordinating appointments including lunch deliveries• Research and arrange flights (domestic and international), hotel and rental cars for General Manager and other executives• Coordinate and attend offsite awards events• Create and modify PowerPoint presentations for national sales meetings• Prepare expense reports using Oracle

Upon departure of the Vice President of Sales, I stepped in to handle sales metrics and commissions, sales representative training, acted as liaison between upper level management and sales representatives, and interacted with various personnel levels in the office and laboratory to help solve issues.• Arrange flights, hotel and rental cars for Vice President and sales representatives• Create and maintain filing system for sales representatives, client contracts• Attend sales and marketing meetings, record and transcribe minutes• Track sales activity for all sales representatives, prepare sales charts and presentations• Create and modify PowerPoint presentations for national sales meetings• Assist with sales representative training• Prepare Vice President’s expense reports, review/approve expense reports for sales representatives

Worked closely on a daily basis with Chairman helping coordinate his extremely fast-paced daily schedule, acted as an “office manager” in dealing with suppliers and repairs. • Coordinated appointments and travel arrangements for executives and their family members• Prepared complicated expense reports for executives• Composed business letters• Edited and formatted essays and books written by the Chairman• Interacted with vendors such as coffee suppliers, plant providers, office supply companies, conference call companies, utility repairmen• Supervised administrative personnel• Acted as 3D/I’s liaison to building property management personnel• Negotiated with local hotels for group and transient rates• Coordinated large company holiday parties

Worked closely with all Finance personnel, assisted Vice President with special projects. Researched and planned quarterly offsite upper-level management retreats. Before transferring to Finance, served as assistant to Retail Leasing Manager.• Composed business letters, summaries, and reports• Maintained and prepared monthly expense reports• Prepared PowerPoint presentations for company-wide budget meetings• Interacted with Officers, senior contacts within Hines and client organizations• Scheduled and arranged annual budget presentation for Hines owners• Maintained and updated ACT and Access databases• Coordinated travel arrangements and appointments

Hired as Receptionist, promoted to Office Manager and Assistant to President.• Answered and directed calls using a multi-line phone systems. Programmed phone system when adding new employees, set up voice mail for employees, personalized programming such as ring count, out-of-office messages.• Greeted clients and visitors as the friendly ‘first face’ at the front desk• Ordered and organized office supplies for office and warehouse• Negotiated and hired vendors for janitorial supplies, food services, plant service• Supervised janitorial staff and receptionist• Travel planning for President• Preparing correspondence for President