Linda Spears Email and Phone Number

Provide financial auditing and closeout duties to support emergency management efforts in response to FEMA declared disasters. Research and prepare both project reimbursement requests and FEMA grant closeout packages. Validate goods and services are received, ensure that invoices and travel documentation have appropriate documentation. Research and respond to Requests for Information. Coordinate with vendors to ensure timely submittal of invoices utilizing established process. Monitor and… Show more Provide financial auditing and closeout duties to support emergency management efforts in response to FEMA declared disasters. Research and prepare both project reimbursement requests and FEMA grant closeout packages. Validate goods and services are received, ensure that invoices and travel documentation have appropriate documentation. Research and respond to Requests for Information. Coordinate with vendors to ensure timely submittal of invoices utilizing established process. Monitor and track program costs, voucher payment information, purchase order issues, invoice submissions, using EXCEL, WORD, and SharePoint. Assist with vendor payment reconciliations for non-renewed work force contracts, eliminating outstanding balance issues. Assist in the compilation of FEMA submittal documentation. Assist vendor with invoice rejections and corrections, minimizing payment delays. Other special projects and duties as assigned. Show less

Provide project support to ensure proper financial management for the Eviction Prevention and Rental Assistance Fund program (EPRAP) and all payment processes to applicants. Support the finance lead in all aspects of the project relating to program payment and post-payment processes, including payment processing, recoupment, funds reconciliation, program accounting, paper check issuance, voiding, and re-issuance and other aspects of financial management of the program. Also served as Fiscal… Show more Provide project support to ensure proper financial management for the Eviction Prevention and Rental Assistance Fund program (EPRAP) and all payment processes to applicants. Support the finance lead in all aspects of the project relating to program payment and post-payment processes, including payment processing, recoupment, funds reconciliation, program accounting, paper check issuance, voiding, and re-issuance and other aspects of financial management of the program. Also served as Fiscal Administrator for other Federal programs. Responsible for activities related to the procurement, receipt and payment of goods and services. The responsibilities also include reviewing and processing invoices, P-card transactions and employee reimbursements in Oracle EBS financial system; reconciling vendor statements; working with vendors and staff to answer questions and resolve issues; tracking financial data on Excel spreadsheets and other special projects and duties as assigned. Show less

Billing/Receivables – Used Oracle and Excel to prepare weekly reimbursable invoicing per client’s purchase order for project management approval. Submitted time and material invoices to client via TRACK system. Billing averaged $700k/week. Monitored the revenue and gross margin generated on projects for accuracy. Analyzed and corrected variances and client rejections, eliminating payment delays. Timely communication to project team of billing issues. Analyzed and prepared financial… Show more Billing/Receivables – Used Oracle and Excel to prepare weekly reimbursable invoicing per client’s purchase order for project management approval. Submitted time and material invoices to client via TRACK system. Billing averaged $700k/week. Monitored the revenue and gross margin generated on projects for accuracy. Analyzed and corrected variances and client rejections, eliminating payment delays. Timely communication to project team of billing issues. Analyzed and prepared financial reporting package for monthly Management review meetings. Show less

Processed time sensitive monthly production allocations for Joint interest billings (JIB) to stakeholders. Prepared monthly revenue entries for company operated and non-operated ventures. Processed Accounts Payable invoices for assigned region. Managed accounting documentation and adhere to accounting best practices. Participated in system cleanup for preparation for conversion to new accounting system.

Prepared both reimbursable and percent of completion invoicing per client’s guidelines for project management approval and submission to client ($1.9B Project). Updated all related schedules and documents. Prepared Back-charge invoices with Project Controls for submission to consortium partner and contract vendors as needed. Resolved Accounts Payable invoice exceptions. Audited and approved Subcontractor invoices for payment. Approved CONCUR expense reports. Prepared monthly financial… Show more Prepared both reimbursable and percent of completion invoicing per client’s guidelines for project management approval and submission to client ($1.9B Project). Updated all related schedules and documents. Prepared Back-charge invoices with Project Controls for submission to consortium partner and contract vendors as needed. Resolved Accounts Payable invoice exceptions. Audited and approved Subcontractor invoices for payment. Approved CONCUR expense reports. Prepared monthly financial reports and presented for Management review. Prepared journal entries for General Ledger adjustment and accrual entries. Show less

Contract position through Orion Project Services. Provided administrative/financial support to Unconventional Wells Drilling & Completions teams. Biweekly CATS time entry/problem resolution in SAP for operations personnel. Coordinated with 3rd party vendor to manage billing and administrative issues for fleet of vehicles. (Materials Management) Processed updates and changes to Well Control Assurance Tool on a timely basis. Managed logistics and relocation of entire department in several… Show more Contract position through Orion Project Services. Provided administrative/financial support to Unconventional Wells Drilling & Completions teams. Biweekly CATS time entry/problem resolution in SAP for operations personnel. Coordinated with 3rd party vendor to manage billing and administrative issues for fleet of vehicles. (Materials Management) Processed updates and changes to Well Control Assurance Tool on a timely basis. Managed logistics and relocation of entire department in several locations to new facilities in one central location. Special projects as assigned. Show less

Contract position through Wisemen.Provided accounting support to Materials Management Drilling & Completions team. Collaborated with Joint Venture Audit group to research and respond to material management exceptions and inquiries. Completed well reconciliations. Accounting for all controllable drilling material and material-related services. Processed SAP material and service Purchase Orders, GR's, and material transfers. Used Maximo System, work on inventory related special projects.… Show more Contract position through Wisemen.Provided accounting support to Materials Management Drilling & Completions team. Collaborated with Joint Venture Audit group to research and respond to material management exceptions and inquiries. Completed well reconciliations. Accounting for all controllable drilling material and material-related services. Processed SAP material and service Purchase Orders, GR's, and material transfers. Used Maximo System, work on inventory related special projects. Monitored and cleared materials suspense accounts. Participated as team member on SAP process and system improvements. Show less

Responsible for monthly journal entries and related schedules for assigned general ledger accountsConsolidated accounting data and provided monthly and quarterly reporting to corporate office using an internal reporting system. Reconciled bank account. Re-evaluated foreign currency accounts. Assisted Project Management in the preparation of invoices, contract review and billing set up. Provided monthly reporting on percent-of-completion revenue. Processed wire payment requests, entered… Show more Responsible for monthly journal entries and related schedules for assigned general ledger accountsConsolidated accounting data and provided monthly and quarterly reporting to corporate office using an internal reporting system. Reconciled bank account. Re-evaluated foreign currency accounts. Assisted Project Management in the preparation of invoices, contract review and billing set up. Provided monthly reporting on percent-of-completion revenue. Processed wire payment requests, entered yearly budgets and changes in SAP system. Assisted with month end closing processes. Participated in SAP implementation project Show less

Clients: PSC, U.S. Oncology, Entergy, Calpine Corporation, Music Choice, True Position Inc.Assisted with the conversion of fixed assets at remote locations to a shared services environment using Oracle 11iRecorded fixed asset activity for legacy locationsResponsible for monthly journal entries to record Medical benefits, 401k and HSA contributions in Oracle 11i systemAudited corporate card charges versus employee expense reports Reconciled outstanding cash balances in… Show more Clients: PSC, U.S. Oncology, Entergy, Calpine Corporation, Music Choice, True Position Inc.Assisted with the conversion of fixed assets at remote locations to a shared services environment using Oracle 11iRecorded fixed asset activity for legacy locationsResponsible for monthly journal entries to record Medical benefits, 401k and HSA contributions in Oracle 11i systemAudited corporate card charges versus employee expense reports Reconciled outstanding cash balances in general ledger vs. bank balances. Worked closely with plant management to ensure accurate recording of plant operationsResponsible for recording journal entries for assigned power plants in Peoplesoft. Responsible for the reconciliation and analysis of assigned general ledger accounts. Assisted with monthly closing and providing requested material to auditors and management.Recorded monthly interest accrual and guarantee fees for assigned inter company loans. Utilized Peoplesoft, prepared journal entries to record internal cash transactions for assigned business units. Assisted Manager and Lead Accountants with Inter company eliminations, Joint Interest Venture, and Revenue accounting processes. Assisted with monthly closing process and providing requested material to auditors. Responsible for all billing and accounts receivable functions for commercial clients, including cash posting in Great Plains software system. Responsible for the reconciliation and analysis of the GR/IR account of their largest vendors. Processed all invoices and credit memos in SAP system for both PO and non-PO invoices on a timely basis. Processed expense reports for select departments. Worked with vendors and internal customers to find timely resolutions to accounts payable related issues. Show less

Responsible for disbursement operations for a selected number of plants or locations in a Shared Services environment. Utilizing SAP system for both PO and non-PO invoices. Worked with vendors and internal customers in the research and timely resolution of all accounts payable related issues. Coordinated the timely release of W-9s and 1099s to select vendors. Developed and implemented new disbursement procedures to provide reliable and efficient service to clients.

Responsible for all billing and accounts receivable functionsProcessed quarterly billing for all fee based asset management accounts. Posted all incoming cash receipts using both the Peachtree and Peoplesoft accounting systemsEnsured monthly reconciliation of related balance sheet accounts in Peoplesoft. Worked closely with internal and external parties to ensure the accuracy and integrity of billing dataAnswered questions to interested parties regarding billing information or… Show more Responsible for all billing and accounts receivable functionsProcessed quarterly billing for all fee based asset management accounts. Posted all incoming cash receipts using both the Peachtree and Peoplesoft accounting systemsEnsured monthly reconciliation of related balance sheet accounts in Peoplesoft. Worked closely with internal and external parties to ensure the accuracy and integrity of billing dataAnswered questions to interested parties regarding billing information or issuesMonitored aged receivables and assisted with monthly closing. Show less

Reconciled related balance sheet accounts Responsible for management of all A/R functions, including posting cash receiptsPrepared, reviewed and mailed invoices on predetermined schedule for all consumers participating in the Cost Sharing programManaged the flow of information between Oracle database and Peoplesoft Accounting systemFielded questions concerning billing procedures, cost sharing rules, and program requirements, involving care managers and others as necessary… Show more Reconciled related balance sheet accounts Responsible for management of all A/R functions, including posting cash receiptsPrepared, reviewed and mailed invoices on predetermined schedule for all consumers participating in the Cost Sharing programManaged the flow of information between Oracle database and Peoplesoft Accounting systemFielded questions concerning billing procedures, cost sharing rules, and program requirements, involving care managers and others as necessary. Performed monthly bank reconciliation, analysis and reconciliation of balance sheet accounts, preparing journal entries and assisting with monthly closing. Show less