Linda J. Baptiste Email & Phone Number

San Francisco Bay Area

Manage and maintain busy Director’s calendar, plan departmental meetings, taking minutes and post on share drive. Set up training sessions for company employees on the Baylor Learning Network (BLN), putting together course materials, ordering catering and assisting day of course offering. Assist with coding of department invoices, expense reports and process reimbursement requests.

Assisted Director of Nursing with communication between patients and physician’s offices. Managed calendar and meetings, answered busy phones and was liaison between nursing staff and DON. Position required the ability to exercise patience while helping our clients navigate through difficult processes (Federal/State agencies).

Worked with customers to assess and assist needs/requirements for events. Position required a high level of professionalism and exceptional customer service and communication skills. Investigated and resolved corporate accounting and charge-back issues. Daily customer contact and problem-solving skills. Ordered and monitored inventory, making independent decisions and supervised store staff.

Managed and maintained busy Talent & Organizational Development Department. Position consisted of providing administrative support to the Vice President, four directors and seven support staff. Duties included heavy meeting coordination utilizing Outlook, Lync/Live Meeting, and WebEx. Provided extensive support in setting up multifaceted focus groups, surveys and webinars to help organization identify/improve processes centered on talent planning, career development, performance management and retaining talent. Processed invoices and created expense reports to assure timely and accurate payment. Kept VP apprised of budget and updated department in monthly staff meeting. Position required the ability to organize multiple high volume projects simultaneously, while recognizing the need to change priorities/direction quickly; utilizing independent judgment and minimal supervision.

Dallas, Tx

Contract Executive Assistant

Managed calendar, meeting arrangements and executive travel. Maintained company database of clients. Independently drafted and responded to daily correspondence. Interacted with management team members to coordinate planning of special meetings and office events (on and offsite). Demonstrated the ability to simultaneously handle a multitude of tasks/projects. Position required the ability to show initiative and problem solving skills using the utmost discretion, professionalism and confidentiality while representing the company in the day-to-day interaction with office personnel.

San Diego, California

Acted as “right hand” assistant to Executive Vice President. Responded to board member calls/request. Set up meetings utilizing Outlook, created agendas and typed minutes for distribution. Created board books for quarterly meetings. Prepared the submission of the sub-committee minutes including proofreading, editing and finalizing for full board books (Finance & Investment, Facilities, Athletics, and Audit). Became liaison between VP’s office and other departments in the coordinating of inter-departmental meetings, quarterly performance evaluations of each director and their department and prepared yearly performance review presentation for submission to the President’s Office. Independently drafted, responded and handled request from employees, customers and families in a discreet and confidential manner. Coordinated all executive travel arrangements (itineraries and meeting arrangements) domestic and international and drafted and audited expense reports for reimbursement. Planned from inception to completion annual Fall and Spring Finance & Administration’s Retreat (offsite) including negotiation of contracts, processing of payments and making on the spot contingency plans in the event of unforeseen changes during the events.

San Diego, California

Assisted with daily running of the owner’s office (calendar, scheduling of meetings, prepare correspondence for signatures). Maintained filing system and created new client files. Coordinated personal events (dinner parties and social events). Handled personal banking and errands.

National City, California

Prepared and distributed weekly status update meeting minutes. Coordinated all correspondence between VP’s office and department heads. Coordinated VP’s schedule and meeting arrangements. Supported the Director of Community/Political Relations. Planned from inception/completion park openings and master planned community events. Worked closely with Marketing Department in the coordination of events. Coordinated Christmas Party and Company Summer Picnic.

Business Administration, Culinary Arts And Related Services

General