Executive Assistant
Current• Provide professional and confidential administrative support to the Executive Chairman, CEO and Board of the third largest underground mining services contracting company in Australia with 1,100+ employees.• Co-ordinate corporate communications, including internal and external marketing and public relations.• Editor of quarterly newsletter, distribution to 1,200 employees and clients.• Project work; eg. conduct research and present findings on a range of issues, including competitors, accommodation, property.• Advise and assist mine site and corporate administrative staff across the business. • Supervise and train a direct report Trainee Administrator.• Develop and maintain positive relationships with management, employees, related, parent and subsidiary entity staff, service providers and clients. • Prepare monthly board reports and take and prepare board and other management meeting minutes.• Calendar management for the Executive Chairman and CEO.• Travel arrangements for the executive team.• Co-ordinate utilisation of the company aircraft and pilots. • Organise conference and industry exhibition participation.• Arrange company functions.• Co-ordinate community and charitable activities.• Manage the company’s accommodation properties.
