Linda Cole-Mein Email & Phone Number

Mornington, Vic, Au

Cape Schanck, Victoria, Australia

Melbourne, Victoria, Australia

Heatherton, Victoria, Australia

RSEA provides bespoke uniform design and stocks all the trusted brands in workwear, footwear, PPE, workplace and road safety. With a service network of 50+ retail stores, 5 distribution centres, 5 hire depots and 12 embroidery facilities, As the Administration Manager / Executive Assistant, reporting to the CFO of Australia's largest independent retailer and B2B provider of safety products, my:Responsibilities included:• Provide PA Support to the Managing Director; together with EA support to the CFO and Executive team as required.• Support the Company Secretary in all matters, ensuring requirements for ASIC are met in a timely manner.• Manage the company fleet of commercial vehicles and assets, including the allocation of Motor Pass Cards, toll tags and fuel cards, ensuring all assets are insured and registered as per the requirements of each state.• Office Management of the Victorian Head Office, including procurement and distribution of office supplies and related office requirements.• Coordinate and manage all travel requirements for the business, predominantly domestically with the handful of international trips each year.• Finance functions, including bank account reconciliations, company credit card acquittal, staff expense reimbursements and petty cash replenishment.Key Achievements:• Implemented an online travel booking tool, including an approval process, giving travellers the ability to book their own travel, saving time and costs.• Streamlined processes in Fleet Management for approximately 40 commercial vehicles and 500+ safety assets including VMS Boards, Lighting Towers and Portable Traffic Lights. Setting up common date for renewal of registration, developed and maintained registers for both insurance claims and infringement notices.• Developed a guide for the opening of new stores, holding a pivotal role in the opening of approximately 20 new retails store throughout Australia and one retail operations in New Zealand in under 3 years.

Heatherton, Victoria

Melbourne, Australia

Paul Cruickshank Automotive Repair Centre was launched in 2010. Initially known as the Brighton Speed Shop. PC automotive repairer services clients from the Bayside and South East regions, Paul brings over 30 years experience in the automotive industry. As the Administration Manager reporting to the managing director my;Responsibilities included:• Customer Service, both over the phone and face to face, booking services and repairs, attending to any queries relating to such.• Complete AR tasks, including invoicing, debt collection, receivables and payment allocation.• Assist mechanics with sourcing and ordering parts for vehicles and locating diagrams/process for certain repair works.• Manage end to end weekly payroll, including accruals and superannuation requirements in line with company obligations.• Provide support with the preparation of BAS, annual audits and preparation of financial statements, with external accountants and auditors.Key Achievements:• Obtained a sound knowledge of Xero, the accounting software.• Implemented and managed all bookings via the Workshop Software program, software sourced that integrated with Xero, the accounting software, saving time and costs.• Remodelled the reception area, for a better customer experience when visiting the repair shop.

Brighton, Vic

Noske Logistics is an industry leading dry bulk and heavy haulage transport logistics solution provider with a focus on providing all customers with exceptional service levels and zero downtime incidents. As the Compliance Manager reporting to the Managing Director myResponsibilities included:• Management and accuracy of all data held in the Fleet Management System (FMS) including but not limited to, Vehicle/Asset Register, Fuel Spend, Repairs and Maintenance costs & Driver details.• Compilation of National Heavy Vehicle Accreditation Scheme (NHVAS) quarterly compliance statements for Basic Fatigue Management, Mass and Maintenance Management, together with managing any non-conformance issues related to NHVAS accreditation.• Develop, maintain and continually update processes in accordance with NHVAS requirements.• Plan, schedule, scope and conduct quality internal audits on compliance systems and implement any changes necessary.• Manage the end to end process for external NHVAS audits.Key Achievements:• Key part of developing a Fleet Management System (Fleetwave) in collaboration with Chevin Fleet, to automate many reporting and compliance requirements, including vehicle servicing reminders, medicals due and vehicle registration renewals dates.• Successfully underwent two external audit reviews with no major non-comformances issues. Together with obtaining re-certification when the Noske Logistics changed its’ company structure.• Played a pivotal role in providing and presenting data to Boral (a major customer) for their stringent annual audit review, ensuring the ongoing relationship was maintained.

Brighton, Vic

Responsible for weekly payroll processing and associated tasks for three divisions using ePayday.Maintained superannuation records to ensure all Super Guarantee obligations met including lodgement of SG Charge Statements were necessary.Responsible for the calculation and lodgement of monthly payroll tax duties into the State Revenue Office online system and the annual reconciliation of.Tasked with managing any Child Support Agency enquiries, payroll deductions and the monthly payment.Manage the end to end accounts payable functions. Process creditor invoices, answer queries from creditors and internal stakeholders.Monthly reconciliation of company credit cards.Assist with month end and year end processes and reporting including bank reconciliations, general ledger reconciliations and fuel tax credit claims.Assist with collating information for financial reporting, to include Repairs and Maintenance costs on all company owned vehicles, divided into four categories, regular maintenance, preventative maintenance, damaged or tyres.Responsible for monthly and yearly fuel reporting for the company vehicles in order to obtain fuel running costs and calculate fuel tax credits to claim for two separate divisions of the company.Assigned with the task of managing all company Fuel cards and E-tags, ordering, allocations, cancellations and disposals.

Melbourne

Management of the Aged Debtors Trial Balance, ensuring bad debt exposure is kept to a minimum.Cash Collection, ensure the cash collections is maintained at the appropriate level by meeting set monthly cash targets for assigned Debtors ledger.Query Resolution, receive customer queries, investigate and resolve queries or assist in resolution.Credit Checks; perform timely and accurate credit checks for all Credit Applications for the Painting Services division.Maintain Debtor Payments by actively identifying EFT payments relative to the assigned Debtors ledger on a daily basis.Raise relevant journal entries to clear outstanding transactions from the debtors' ledger.Assist in the completion of the monthly debtors reporting.

South Melbourne

Provide administrative and research assistance to the Compliance Manager.Capture and document business information in accordance with required legislative or regulatory frameworks.Responsible for lodgement with ASIC half/annual Company and Scheme accounts.Responsible for lodgement of applications for registration of new MIS.Assist the Compliance Manager in preparation of proofs for any AFSL variations.Responsible for vetting of Authorised Representative (AR) applications by ensuring all relevant bankruptcy, ASIc and police checks have been conducted.Responsible for the appointment of AR's once compliance criteria has been met and approved.Responsible for maintaining AR Compliance files (training, audit, etc)Responsible for the management and preparation of Forestry Rights for lodgement with NSW/VIC Land Titles Office, maintain Forestry Rights register and maintain relationships with external suppliers to ensure Forestry Rights obligations are met.Provide support to the Company Secretary, by maintaining BioEnergy Australia Limited Share register, preparation of Board minutes, responsible for shareholder communication and provide assistance during an off market take-over.Quality Assurance; develop, maintain and continually update processes in the Compliance and Accounts Receivable areas.Ensure procedures and work instructions reflect latest techniques, practices and procedures within the Quality and Compliance area of the business.Amend documentation in accordance with feedback and results of audits.Conduct internal audits on quality management systems documented procedures.Manage the internal audit schedule and liaise with external auditors (Compliance and Quality Certifications).Coached and provided training to all staff on web based quality system.

South Melbourne

Complete and manage the accounts receivable processes in accordance with defined procedures, including contacting borrowers in arrears, admission of declined payments, attending to client queries, assisting in preparation of Board reports, calculating interest on overdue amount and loan payouts, initiating payment debiting process utilising banking software and management of Sundry Debtors.Manage outstanding receivables once in "recovery phase: including managing, preparation and lodgement with relevant external authorities. Attend hearing at VCAT as a representative of the Company.Report on status of receivable to external and internal stakeholders as requested.Prepare and process Approval Criteria documentation for all new sales.Act as the first point of contact for all insurance matters for staff, responsible for the management of all insurance claims.Responsible for reconciliation of assets register for insurance purposes.Member of the Emergency Control Organisation (ECO) as a fire warden, attended numerous training sessions.

South Melbourne, Vic

Management of accounts payable - overseeing the coding and processing of invoices, raise payments and account reconciliation.Management of accounts receivable - overseeing the accuracy of GL posting and electronic payments processing.Provide regular advice to the Finance and Administration Manager in relation to cash requirements for meeting current and future creditor payments for two entities.Assist the Finance and Administration Manager with the preparation of monthly documentation for reporting of GST remittance to the ATO.Maintain close communication with the Finance Manager in relation to Debtor receipts to facilitate effective credit controls and collection procedures. Accurately process into MAZE all general ledger and debtor credit card, cheque and cash receipts. Prepare bank deposits slips and arrange the banking.Prepare and analyse the monthly financial management reports.Process WorkCover premium payments, claims and reimbursement requests.Process all Education Maintenance Allowance claims.Assist with ensuring daily back-ups and month end system rollovers.Provide assistance as requested to the Director of Business Operations or the Finance Manager.Greet visitors, stay and students, handle general counter queries and pick up unanswered telephone calls.Serve as a member to the Occupational Heath and Safety Committee.

South Melbourne

Responsible for raising all purchase orders for the whole company including three warehouses.Liaise with the Accounts Department (internal and external).Demonstrate improved client/supplier relationships through stone understanding of processes associated with purchasing, supply chain operation and negotiation skills.Was the key contact for all accounts trading of a low to medium revenue generation.Provide assistance to quality manager in aspects, documents managements, audits and non-conformance reports.Occupational Health and Safety Representative.Required to undertake audit functions of all company business areas.Assisted as a back up to the Business Development Team.Author of the weekly quality report which detailed updates and feedback received from customers via client visits and phone calls.Arrange all the training requirements for all staff, sourcing the correct courses, completing enrolments and to ensure all training records maintained.In conduction with the Managing Director set a training schedule for all employees for the next year.

Chadstone, Vic

Completed general daily duties including identifying sales opportunities, opening and closing sales, identifying customer needs, explain product benefits and features for health and general insurance.Contributed to member retention, general branch administration duties, face to face and telephone enquiries, typing of correspondence, daily banking and balancing of the branch.Processed health insurance claims both over the counter and via email.

Melbourne, Australia

Maintained accountability of transactions including the control and supervision of large amount of cash flow.Computed figures with speed and accuracy.Accurate maintenance of customer accounts.Operated computer systems for processed data retrieval.Control foreign currency, ordering, maintaining and balancing.

Vce

Education record