Linda Jackson Email & Phone Number

Meeting and Event Management Services.

Linda Villarreal and Associates is an event management company offering conference, meeting and event management, hotel consultations and signature concierge services. Conference services include but not limited to full or on-site conference management; registration; conference logistics (AV, housing/rooming lists, agenda, programs, etc.); speaker recommendation/selection and site selection.

Provide high-level administrative support to management staff, handle calendar for management staff, leave coordinator, coordinate travel and prepare travel reimbursement vouchers, security coordinator - maintain inventory, prepare purchase orders as needed, coordinate public hearings, meetings, trainings and workshops. This includes site visit, location selection, banquet event orders (BEOs), audio visual set up and registration.

Serve as the Assistant to the Assistant Chief of Field Operations and as the IAMS and HRMS Desginee for Division. Duties include coordinating and maintaining director's schedule via Outlook, coordinate travel arrangements, prepare/submit travel vouchers, schedule and plan meetings/conferences/trainings, prepare PAFs (Personnel Action Forms), submit IAMS Requests (IRD Activity Management System - request system access to network and programs for employees in division), maintain FTEs and vacancy log, prepare purchase requests, open and route all incoming/outgoing mail for director, handle email and hard copy correspondence (compose, prepare, edit, proof and disseminate), created and maintain filing system, editor of Field Operations Newsletter, assist and answer questions interpeting agency code, policy and rules relating to Marketing Practices, interact with legislative staff and other state agency staff, good working relationships with agency staff and assist other divisions as needed. Additional duties include providing administrative and technical assistance to Chief of Field Operations, Regional Compliance Supervisors and Captains. Provide assistance with the Administrator's Annual Conference with mailouts; decorations, and materials; coordinate room set-up, audio visual needs, housing blocks, site visits, RFPs and contract negotiations.

Serve as the Assistant to the Assistant Administrator and provide support the the Executive Office. Duties included coordinating and maintaining calendar/schedule, coordinate travel arrangements, prepare/submit travel vouchers, schedule and plan agency staff meetings/conferences/trainings, prepare PAFs (Personnel Action Forms), prepare purchase requests, open and route all incoming/outgoing mail for director, handle email and hard copy correspondence (compose, prepare, edit, proof and disseminate), created and maintained filing system, assisted and answered incoming phone calls, interpeted agency code, policy and rules, interacted with legislative staff and answer their inquiries, create and maintain spreadsheets, create PowerPoint Presentations including charts and graphs, backup support for Executive Assistant and served as receptionist for the Executive Divison. Assisted with preparations of Commission meetings, recording minutes, room setup and manned the registration desk. Provide assistance with the Administrator's Annual Conference with mailouts; decorations, and materials; coordinate room set-up, audio visual needs, housing blocks, site visits, RFPs and contract negotiations.

Provide administrative support to the Director of Special Projects. Served as Planning Assistant for an annual conference of 4,400 attendees. Duties included budget and purchasing; creating and maintaining planning timelines/calendars; planning committee meetings to support the conference; devoloping and follow through on printing of conference publications, mailouts; decorations, and materials; maintain conference database; coordinate room set-up, audio visual needs, housing blocks, site visits, RFPs and contract negotiations. Prepared and maintained all office documents, created and drafted correspondence, travel arrangements, travel vouchers, ISAS (purchase) requisitions, backup leave coordinator using USAS, organized and maintained file system and open and route all coming correspondence.

Served as the Administrative Assistant to the Division Director of Parent Involvement & Community Empowerment. Assisted with the planning process for an annual conference for 1,800 attendees and the organization of committee meetings. Duties included budget and purchasing; creating and maintaining planning timelines/calendars; planning committee meetings to support the conference; devoloping and follow through on printing of conference publications, mailouts; decorations, and materials; created and maintained conference database; coordinate room set-up, audio visual needs, housing blocks, site visits, RFPs and contract negotiations. Prepared and maintained all office documents, travel arrangements, travel vouchers, ISAS (purchase) requisitions, backup leave coordinator using USAS, organized and maintained file system and open and route all coming correspondence and provided administrative support to staff of four and served as backup support for the Associate Commissioner of Special Populations.