 Planning1. Project documentation and registrations2. Updating of all Project budgets and disbursements3. General Project secretariat services4. Co-ordinating designers,coders,programmers,other stuff, service providers and clients5. Processing all project related quotes, estimates, order enquires order confirmations.6. Processing all project related indent requisitions and purchase order requisitions7. Processing all related invoice requisitions and delivery note requisitions8. Maintaining a proper filing system.9. Respond orally and in writing to all correspondence and enquiries.10. Performing relief duties as and when required on job recording, materials issue and reception.11. Tracking project related orders and indent timorously and efficiently.12. Facilitating team meetings in the absence of the Project Managers and communication of tasks assigned to projects. Evaluating and Reporting 1. Tracking and reporting team hours and file expense reports2. Report writing3. Following up on actions and feedback reports4. Analyzing project profitability5. Conducting performance evaluations Helpdesk1. Providing first line telephonic support to customers and suppliers2. Maintaining a professional and businesslike relationship with other people in Questek.3. Project helpdesk and administration activities4. Registering and tracking progress of calls logged5. Supporting customers Girl Friday1. Acting as backup for administration 2. Taking telephone messages for Administrative section

- Creating detailed chart of milestones for all parties- Ensuring consistency in the project management practices- Project documentation and registrationsUpdating of all project budgets and disbursements- General project secretariat services- Co-ordinating designers,coders,programmers,other staff, service providers and clients- Process all project related quotes,estimates and order confirmations.- Process all project related indent requisitions and purchase order requisition.- Processing all project related invoices requisitonsand delivery note requistions.- Maintaining a proper filing system- Responding orally and in writing to all correspondences and enquires.- Perform relief duties as and when required on job recording ,materials issue and reception- Tracking project related orders and indents timeously and efficiently.- Tracking and reporting team hours and file expense reports- Report writing- Following up actions and feedback report.- Analyse project profitability- Conducting performance evaluations- Providing first line telephonic support to customers and suppliers- Maintain professional and businesslike relationships with other people in Questek .- Project helpdesk and administration activities- Registering and tracking progress of calls logged- Supportig customers- Acting as backup for administrative clerk- Taking telephone messages for administrative section

- Knowledge transfer to Project managers and Project team to enable them to work more effectively.- Assisting with statistics of the project as to updating information and keeping the project team uo tp date with the progress of the stakeholders and clients.- Invoice management to ensure that all the relevant invoices are paid on time and valid contracts are recovered.- Facilitating team meetings in absence of the Managers and communication of tasks assigned to projects.- Assesing deliverables to the scope standard.- Providing accurate and timeously support to Project Managers ,Directors and stakeholders.- Compiling and updating of distribution lists and circulating project documentation and information to the project team.- Co-ordinating venues and events for project workshops and training sessions- Logging and setting up project documentation.- Tracking and updating monthly project billings.- Gathering information on new projects ,through interaction with assigned Project Manager and consolidating high level project information and producing reports.- Regular liasing with all project teams to extract or distribute information .- Answering the telephone (switchboard) and providing information ans assistance in response to general queries.- Managing of appointments with as necessary.- Organising travel arrangemets,accomodations,entertainments for company visitors and clients.- Organising and co-ordinating meetings agendas and meeting minutes- Receiving and documenting change request ,issues,risks and reports.- Perform general clerical duties to include limited photocopying ,faxing ,mailing and filing.- Maintain hard copy and electronic filing system according to agreed standards.

1) Welcoming Clients/customers 2) Organizing refreshments for clients and showing them to the boardroom3) Operating the switchboard 4) Screening calls, Faxing documents, and sorting post to relevant people. 5) Taking messages for all the Directors and team of the company6) Assisting the team with binding, photocopy and following up on goods or orders.7) Receiving stock, equipment and making sure that goods are as per order.8) Sorting out Invoices ,Purchase orders and Delivery notes for payments9) Keeping record of all stationery and ordering of stationery and printing paper.10) Arranging meetings for Directors with Suppliers, clients11) Managing the Directors diary and their availability12) Filling of all the company documentations