Lindsey M. Email & Phone Number

Reston, Virginia, Us

Reston, Virginia, Us

Provides leadership across the project in innovation and problem-solving while providing expertise in logistics for staff and service delivery for onsite and virtual meetings and events. Collaborates with the client and other members of the team, for events delivered by the Center. Project manager for other operational projects including exhibit booths, trainings, technology, and the Centerwide Infrastructure Team. Constantly assessing processes, procedures, and protocols to create streamline systems and focuses on ways to continue to improve the client experience.Responsibilities include:• Organizes incoming events and assigning appropriate support across all departments • Leads the Centerwide Infrastructure Team by creating a community of practice to share and implement standards and consistency across the project• Participates or leads several workgroups to improve Center technology while leading research and proposals for new event technology • Works in close collaboration with the Operations teams to track and report, issues, and areas of progress• Leads several projects and teams through collaboration, diversity, and inclusion• Creates invoices and receipts as requested, track expenses for event budget reconciliation• Contributes to regular Center reporting and supports all activities related to the Center’s evaluation including data collection and continuous quality improvement efforts• On site event management: evaluation of site, contract negotiation and troubleshooting with venue, attendee registration, travel to and housing at venue, conference logistics (including audiovisual rental, signage, poster board rental, and material preparation), speaker reimbursements, onsite staffing, and post-event reporting• Virtual event management for webinars, including setting up the webinar platform, creating documents and assigning roles, holding pre-con and post-con meetings, live meeting and event support, and post-event reporting

Tysons, Va, Us

Oversaw the Chamber’s Strategic Events functions including: development of the annual calendar and budget of events, sponsorship benefit coordination and event logistics management. Responsible for managing the Events Department and the managers working within the department. Works cross departments to implement change and reach the goals for The Chamber.• Oversaw the development and execution of all events• Created and maintain successful partnerships with outside organizations to strengthen the Chamber’s programs and branding• Developed programming concepts with volunteers and CEO to ensure quality, high visibility, profitable events for the Chamber• Identified opportunities and initiatives for Chamber growth• Managed the annual calendar of events for the Chamber including budget projections• Participated with the Strategic Growth Council to assure a coordinated approach to client management• Met annual targets for sponsorship and event income goals• Assured Event initiatives are aligned with the Chamber’s Strategic Plan• Participated in preparation of financial reports for CFO, CEO, Board and Finance committee

Tysons, Va, Us

Acted as direct project manager during all phases of event coordination and execution. Works with event team to plan 100+ events annually to engage membership of 700 organizations and 500,000 employees, and recruit new members. • Event liaison to Next Gen, Women in Business, Get Connected, Gov Con and Advocacy Committees• Implemented event standards, timelines, calendars, metrics, and new innovation throughout all events while also working across departments to determine opportunities for collaboration for the benefit of The Chamber• Worked closely with event chairs, councils, sponsors, and members to identify relevant topics to feature within the programming in order to attract new members and expand engagement opportunities for existing members• Managed contracts, site visits, negotiations, budgets, and RFPs with vendors• Created successful partnerships outside The Chamber while strengthening the programming and branding of Chamber Events• Ensured the delivery of benefits to sponsors, members, and all attendees• Assured event initiatives are aligned with the Chamber’s Strategic Plan

Washington, Dc, Us

Successfully coordinated an annual conference for an international association with an attendance of 2,000 and 50+ exhibitors. Duties included project management, logistics management, event marketing and promotion, contract negotiation and management, committee/volunteer management, educational scientific programming, and exhibit/staff management. • Coordinated and executed logistics for large complex domestic and international meetings ranging from 100 to 600 global participants• Worked collaboratively with stakeholders to achieve organizational key metrics and strategic objectives• Maintained a motivated and successful team environment throughout the organization and with volunteers• Served as on-site staff for various events to ensure events were executed appropriately, managed staff/vendors, troubleshot issues, and acted as emergency/crisis contact• Worked closely with committee chairs and board members to identify past concerns and implement solutions• Scheduled planning calls, project manager of deadlines, designed and created tools to assist the development of scientific conferences• Ensured the sound execution and development of programming for scientific conferences for the society• Organized the technical program in all stages which included communication with committee chairs and internal staff, developing the schedule of events, establishing the paper submission process, maintaining the calendar of deadlines, and compiling the conference program book

Washington, Dc, Us

Planned the logistics and programming for close to 20 Incubator Meetings including one international meeting in Scotland. Planned two International Compact Light and EUV Meetings in Japan and The Netherlands. Responsibilities included event execution while maintaining the budget and event metrics. Served as the only event planner in the New Business Department. Acted as interim registration manager and event coordinator for the larger Event Department in the absence of the positions.

Fairfax, Va, Us

Managed eight state associations (chapters) and one international association. Responsibilities included membership retention and outreach, marketing (digital & hard copy), budgeting, event management and implementation. Worked closely with boards for each state association as well as the national association.