Linet Libese Email & Phone Number

Nairobi County, Kenya

Nairobi, Kenya

• Maintain office calendars and send out reminders of impending appointments.• Involved in the planning and overseeing of significant events like conferences and workshops.• Make reservations for various off-site business meetings.• Reserve equipment and conference rooms for presentations and in-office meetings.• Coordinating daily financial tasks with the financial officer to optimize workflow.• Oversee purchase activities and ensure that purchased items are both cost-efficient and of high quality.• Process Procurement requests, purchase orders, supplier invoices, expense claims, and account payments• Receive deliveries; sort and distribute incoming mail.• Employee timesheets and leave days management.• Maintain a complete and accurate fixed asset register and ensure they are Insured.

Kenya

• Delivering Administration policies and practices that are compliant with organizational guidelines, Government laws and Regulations • Identifying evolving needs of the organization and recommend changes in Administration processes and procedures, to support improvements in Administration services• Participate in Administration Budgets to ensure that its cost-effective and competitive.• Maintaining service providers and Program data to ensure that its all received, entered, cleaned and stored safely in the cloud for future use and references. • Coordinate, develop and manage other administration personnel training and development program.• Conducted regular inspections of buildings and facilities and recommend for repairs and maintenance.• Timely preparation and submission of Administration and program Departmental Reports. • Strengthen seamless interdepartmental linkages by ensuring that Administration department is effectively used to support the business objectives of the organization to increase productivity.• Managing employee time sheets afor submission to finance department for compensation and program compliance purposes • Managing Contractual service providers contracts by ensuring that is in line with finance and HR requirements.• Maintaining report delivery timelines by ensuring that program tracker table and dashboard are kept in check. • Coordinate with field staff to ensure that program meets its stipulated deliverable by Tracking donor contractual deliverable against field staff deliverable and timelines. • Coordinate program requisitions and surrenders by ensuring that finance division funds field staff on time as well as surrenders from staff are submitted on time. • Participate on program events coordination by ensuring that budgets are submitted on time and that communication is send to stakeholders on time.

Nairobi Kenya

• Facilitated efficient service provision to clients through empowering all admin personnels across Kenya.• Handled general Correspondence and enquiries for client satisfaction • Managed administration processes through renewal of contracts, drafting letters for several stakeholders, memos, certificate of service and appointment letters,• Organized and coordinated repairs and maintenance. • Received and responded to general e-mails by ensuring that e-mails that were received got attention from the recipients within the stipulated period and time frame.• Coordinated operations of vehicle fleet including driver assignments and pool transport allocation. • Managed regular cyclic maintenance (mechanical and consumables), refueling and daily detailing for all vehicles. • Participated in Office asset procurement and participating on procurement meetings.• Managed stationary and ensured proper and accurate records were kept by keeping an excel log.• Reviewed and compiled hub administration monthly financial budgets and sharing with Finance office. • Compiled and presented administration Power point reports and updates.

Nairobi Kenya

• Ensured proper management of fleet in all areas such as mileage, fuel consumption, cleaning, insurance, and general operations.• Overall day-to-day management of the Reception/Front Office area and ensuring that it is organized and clean to depict a positive picture• Maintained databases for farmers, traders, partners, and stakeholders• Ensured proper stores and asset Management • Operate standard office equipment on a regular basis, scanner, a copy machine, and a computer

Nairobi Kenya

• Prepared boardroom and conference facility for upcoming meetings• Prepared requisitions and procured both production and housekeeping items• Prepared and serviced of office refreshment on stipulated time.• Stepped in for the administrator while off duty

Nairobi Cbd

• Hospitality to clients • Service of refreshments and food to customers • Step in for restaurant hostess when off duty.

Bachelor'S Degree In Business Administration And Management, Human Resources Management/Personnel Administration, General

Diploma, Public Relations/Image Management, A

Associate’S Degree, Icdl ,Spss, A

Activities and Societies: Computer studies and data analysis