Suman Das Email & Phone Number

Head Office Oakville, Ontario, Canada

PMA Canada, is based in Oakville, Ontario is Canada's leading Wine & Spirits Agency with dedicated team working on rapidly changing beverage industry .Major brands of world's premium spirits and wine, which PMA represents in Canada from coast to coast include Grant's Whisky, Glenfiddich Single Malt Scotch, Gibson's Finest Canadian Whisky, Two Oceans Wines, Amarula Cream Liqueur, Jägermeister and Disaronno.Role: Accounts Payable CoordinatorMajor responsibilities as AP Coordinator (Hybrid) in an electronic paperless environment include:• Working all multiple departments (Sales &Marketing, Distribution, IT and Shared Services) to get invoices approved electronically for the AP invoice entry. Conduct email follow up to eliminate delays with concerned.• Processing approved invoices (multi-currency CAD and USD), matching with Purchase Orders, by charging to approve accounts and cost centres. • Processing of expense reports for SM&D team and G&A invoices paid from HO (all local branches across Canada) verifying totals and saving on AP data vault for month end and audit verification.• Ensure credit is received where relevant and reconciling major vendor’s monthly statements and related transactions.• Facilitating cost savings through timely payments to leverage discount opportunities, scheduling and preparing checks/ACH/Wire payments weekly, and resolving purchase order, contract invoice, or payment discrepancies and documentation.• Perform month end Accounts Payable under given deadlines, preparation month end Journal Entries, cost centre reconciliation. Support external audits during audit session and audits from other stake holders.• Comply SOP and SOX requirement daily Accounts Payable functions and safeguarding organizational information through

Toronto, Ontario, Canada

• Process invoices after verifying G/L coding for metal sales division and PTC, auto matching freight invoices(Ocean, Rail and Road), Custom Duty Invoices to customized transportation liability system(TLS) in a high volume environment, perform variance analysis, prepare manual entries for discrepancies and reconcile with vendor open item and finally process weekly Payment runs mostly EFT, ACH and few cheques. Notify the banks sending the OTP approval on bank’s website. •Review and matching employees monthly expense reports (corporate cards) downloading from bank’s website to the original submitted checking approvals, limits and tax calculation then upload into SAP through GL. •Maintain regular communication with external vendors and inter office inquiries to address issues or corrections. Provide assistance and cooperation during Internal Audits, Compliance Audit(SOX) and quarterly external audits. Major responsibilities as Accounting Analyst include:•Prepare daily London Metal Exchange( LME ) reports for AM and PM pricing, Monthly Averages and Forward pricing reports for the world metal market and update the corporate website within stipulated time every day and at month end .•Update the weekly and month end exchange rates in the system for the sales department for multi-currency trading. •Process weekly time sheets for Production Technology division for R&D Tax Credit and Project Cost calculation purposes and posting of J/E.•Prepare the Transportation liability/ freight cost allocation report for Metal and Chemicals and update the transport liability for each business areas.•Month end Warehouse aging report processing and reconcile the freight activity report for the review of Controller .•Interoffice(I/O) J/E posting for GST/HST transfer to VAN HO from TOR and PTC business areas.•Month end bank reconciliation for USD and CDN banks .•Monthly reconciliation of A/R and A/P Sub ledgers to G/L for all Company Codes and Business Areas .

Toronto, Canada Area

Carat Canada , world's leading independent media planning & buying specialist and market leader in digital and non traditional media solutions. Owned by global media group Dentsu-Aegis Media Limited.As a Payable specialist reporting to Director of Finance, the major responsibility includes• Working with a team of three Accounts Payable Coordinators to perform full cycle Accounts Payable process for the major broadcasting corporations, print media , interactive/digital media and outdoor publishing including EDI, invoice coding, transactional processing and semimonthly multi-currency cheque run and wire transfers.• Ensuring timely & accurate payment of vendor invoices in accordance with vendor terms and company’s corporate policy and support the external auditors by responding to audit queries and retrieving documents.• Respond to vendor calls and inquiries maintain the vendor database in accordance with Carat’s management policies; review and authorize new vendor set-up request; resolve payment issues on a timely basis. • Preparing the month end and quarter end reports of Aging payable for Broadcast and Non Broadcast payable and reconcile with the Media team to eliminate discrepancy .• Coordinate with the Media teams on different campaign to book the payable within the respective campaign period and also process Accrued payment report.• Process the bi weekly non payroll checks for all the Contractors and Production coordinators and report to HR/Payroll department.

Mississauga, Ontario

Intermediate Accountant- Accounts Payable & Billing Support - Aviation/ Fixed Base Operation As a member of the Finance department and reporting to the Controller, the major responsibilities as Accounts Payable Coordinator with additional responsibilities of Billing Coordinator FBO are:• Working with a team of four Accounts Payable associates in FBO and Aviation division to perform full cycle Accounts Payable including invoice coding, transactional processing and weekly multi-currency cheque run, EFT , wire transfers.• Process payment of vendor invoices, employees expenses and contractors payment in accordance with vendor terms and company’s corporate policy .• Coordinate with technical buyers in three bases ( YYZ,YYC and YUL ) receiving FBO items against purchase orders price verification and prepare RNI statement for the month end AP accruals.• Reconcile of the A/P sub-ledger to the G/L and posting journal entries, accruals at month end as well as reconciliation of major vendor accounts and running of payable ageing reports for aging analysis.• Respond to vendor calls and inquiries; bank inquires relating to check release(above certain value) maintain the vendor database in accordance with Sky Service’s vendor management policies; review and authorize new vendor set-up request; resolve payment issues on a timely basis and manage proper filing and document retention practices.• Ensure daily fuel sales have been billed and reconcile monthly fuel volumes by location to cumulative fuel sales report prepared by the ground service department.• Landing Fees verification to GTAA tracker and bi-weekly reconciliation and remittance to GTAA.

Toronto, Canada Area

Maple Pictures Corporation, the "genre-savvy independent film company making a mark on the industry through its grassroots acquisition, production and distribution of diverse and distinctive filmed entertainment”. Currently the company is acquired by Alliance Films(AFL-Viva Films). For more details check at http://www.alliancefilms.comManager, Accounts PayableAs a member of the Finance department and reporting to the CFO, the major responsibilities as Accounts Payable Manager with additional responsibilities of General Accountant after acquisition by AFL are:•Manage a team of three Accounts Payable associates to perform full cycle Accounts Payable including invoice coding, transactional processing and weekly cheque run, EFT , wire transfers.•Ensuring timely & accurate payment of vendor invoices and contractors in accordance with vendor terms and corporate policy.•Reconcile the A/P sub-ledger to the G/L ; and prepare major vendor reconciliations ,F/X posting at the month end; review journal entries for period end close.•Respond to vendor calls and inquiries; maintain the vendor database in accordance with Maple’s vendor management policies;review and authorise new vendor set-up request; resolve payment issues on a timely basis and manage proper filing and document retention practices.•Coordinate with the CFO to contribute to the monitoring and management of cash flow and working capital.•Ensure the Accounts Payable process is being followed in accordance with company policy and Sarbanes Oxley( SOX) and support the external auditors by answering queries and retrieving documentation.•Co-ordinate with the Finance team about monthly, quarterly, yearly closing activities ensuring compliance with established timetables and deadlines.•Assist the CFO with preparation of quarterly financial statements, annual budget/forecast and analysis of actual budget variances.