Lisa Dutton Email & Phone Number

Tumwater, Washington, Us

Tumwater, Washington, Us

Aberdeen, Wa, Us

Provide administrative support for CEO and Board including arranging meetings, retreats, conferences, accommodations, meals, and travel. Supervise the Administrative Assistant, overseeing their daily workload and responsibilities. Provide support for C-Suite as needed. Maintain/update policies and corporate calendars, corporate resolutions, Board of Directors roster, prepare agendas, exercise stock options, and issue RSU’s for the staff. Liaison for the corporation and subsidiary company. Develop, execute, and distribute news releases relating to company corporate activities. Provide administrative support to the Board of Directors, including payment of all board fees. Maintain board minutes and materials of all board and committee meetings. Maintain corporate records (articles of incorporation and by-laws) and Board and Committee By-Laws and Charters. Annually coordinates Board’s meeting schedules, events, and coordinates updates or special meetings as needed. Organize the annual shareholder meeting and complete the annual meeting materials including the compilation of drafting Proxy Statement and Proxy card, registering with DTC, notifying transfer agent; online instructions for Envision, and proofing all meeting materials. Direct the development of the annual report, including formatting, printing, and shipping. Oversee the Medallion Guarantee stamp program for the Bank. Work with federal examiners and outside independent auditors in their examination of the bank. Assist with special projects such as Mergers & Acquisitions, financial analysis, and other special requests as assigned by the CEO. Perform shareholder transactions (transfers, private sales, address changes, 1099’s, broker assists). Notify appropriate agencies regarding the declaration of dividends, gather information for both Internal and external auditors, and monitor receipt of Directors/SOX officers’ financial statements, annual questionnaires, and insider trading transactions.

Provide administrative and secretarial support for the Executive Director and the administrative team. In addition to typing, filing, and scheduling, I assist the Director in the recruitment process, coordination of departmental meetings, conferences, and special projects. I conduct research, compile and prepare statistical reports, answer non-routine correspondence and assemble highly confidential and sensitive materials for the Director. I deal with a diverse group of important callers and visitors as well as internal contacts at all professional levels of the medical group. I create and develop visual presentations for the Director and Administrative staff and work to develop marketing materials and internal communication standards.

Accounts payable and receivable, bank deposits, preparation of office taxes, tenant annual common area maintenance spreadsheets, tenant leases for multiple locations on and off site, and manage 12 bank accounts. Coordinate building maintenance with outside vendors to include contracts and schedules. Maintain all internal and archival client files. Manage personal and professional calendars and continued learning education for attorney, manage personnel files. Interview potential office candidates and train new hires. Work with local IT contractor and provide assistance with support and maintenance of office servers and computers. Purchase all technical and office equipment and supplies. Provide legal research for attorney, and under the direction of the attorney, prepare legal documents. Prepare real estate documents. Work with minimal supervision.