Lisa Mann Email & Phone Number

Brisbane, Queensland, Australia

Sydney, New South Wales, Australia

Sydney, Australia

Brisbane, Australia

Brisbane, Australia

to the Chairman of V8 Supercars AustraliaWorking for one of the Gold Coasts most high profile businessmen, the third most influential businessman on the Gold Coast and a major player in the Australian Entertainment Industry.Undertake all general duties of an Executive Assistant with an exceptionally high attention to detail in co-ordinating extensive travel itineraries (both domestic and international)preparing confidential correspondence on the Chairman's behalfActing as gatekeeper to the Chairman's office and field all incoming communication and divert as necessaryHigh level liaison with VIPs from Government Officials, Board Members, Team Owners & Drivers from the world of V8 Supercars and other various celebrities from across Australia.Attending some of the V8 Supercar events, hosting the Chairman's Lounge, meeting and greeting VIP guests and helping with their requirements.Management of the Chairman's personal and household matters, including some ad-hoc business/personal tasks for his wife.

Working closely on a one-to-one basis with the Director and supporting the Divisional Senior Management Team and working as part of a small team within the Director's office (Director and his PA):- Working closely with the Director on a wide range of strategic planning, divisional communication and management issuesAssisting the Director and Senior Management Team on a day-to-day basis by managing their collective agenda, recording and supporting their decision making and structuring their forward planningHelping the senior management team to ensure the Division delivers its' objectives, complies with company policies, allocates resources on a risk basis, operates within budget and is as efficient and effective as possibleTaking the lead responsibility for managing the divisional relationship with all the organisations' central functions (FPMI, Risk, HR, IS and Communications) and the Chiefs of Staff to ensure the smooth operational running and internal compliance of the DivisionPreparing and co-ordinating the divisions' responses to the Annual Report, Business Plan and Budget, Appraisal and Pay Review and to support any other cross-FSA initiatives as required, with responsibility for planning and tracking the divisional prioritiesProviding assistance and support to the entire Division and others outside of the Division in relation to their dealings with the Director and the senior management teamSupporting the Divisions' risk identification, management and mitigationProposing change where alternations to processes could improve Divisional efficiencyTaking the lead in organising any Divisional events and provide support and challenge to the staff within the Divisional in relation to any events being organised by others.Close liaison with the Director's Personal Assistant to ensure the smooth running of the Director's office and to provide support and mentoring to them

Undertaking all general secretarial duties in the Directors office, dealing mainly with highly confidential matters, staff and firm related (i.e. staff - pay increases/bonuses, staff grievances; firms - information on mergers/acquisitions/change of controllers and all highly market sensitive information (HMSI) documentation)Preparing agenda and taking minutes of weekly management meetingsProducing presentations for Board meetingsAction tracking (particularly during the absence of the Director) - following up on actions that the Director has passed out to any of his direct reportsAd-hoc project work, working with the Divisional Executive Assistant Extensive diary management (using my own initiative) liaising with the firms' CEOs'/Charimans' offices and the executive floor at FSAExtensive international travel arrangementsDealing with the Director's emails, during his absence, ensuring actions are taken where required and cascading information to all staff within the divisionEvent organising (e.g. conference for the Chairmen/CEOs of all the major banks and insurance companies that the division supervise (including venue specification, sending out invitations, maintaining invitation list, liaison with venue, catering, preparation of documentation for the event, attendance at the event; as well as smaller divisional/ managers / HoDs awaydays, summer/Christmas parties etc.)Being the focal point of the division - assisting in queries/problem solving from staff in the division and from other areas of the FSAProviding cover to MD's office as and when required

General office duties involved in running the office, shorthand/typing, travel arrangements, meeting arrangements, diary management, processing expenses.

General offices duties for the COO dealing with highly confidential/ sensitive matters (staff papers including pay review data, bonuses, staff problems), Shorthand/typing (letters, emails, reports, PowerPoint presentations)Managing a small team of junior secretaries (approximately eight)Complex travel arrangementsExtensive diary management (liaising with executive floor, board members / organising dinners/lunches with clients, underwriters etc.)Collating management information (liaising with management team and working to strict/tight deadlinesPersonal work for the COOProviding cover for MD's/CEO's office as and when required.Secretary to 2 Directors

Shorthand/general copy typing (preparation of insurance documents; PowerPoint presentations; letters/emails/faxes)Liaising with clients/underwritersProviding cover for the MD's office, as and when required

PromotionGeneral secretarial role, including Shorthand/audio/general typing (preparation of insurance documents; PowerPoint presentations; letters/emails/faxes)Complex International travel arrangements, including travel itineraries for overseas clientsOffice Management (maintaining sickness and holiday records for all employees; maintaining stationery/office supplies; maintenance of contracts for office; responsible for petty cash)Answering of main switchboardLiaising with Parent Company (PA to MD of R. Mears & Co. Ltd) on a weekly basis.

General office junior duties (copy typing - slips/quotations/cover notes/debit & credit notes/policies/wordings; answering main switchboard; receiving, monitoring and distributing post; occasional shorthand typing; International/Domestic travel arrangements).