Lisa Riley Email and Phone Number

Provide administrative support for architectural office, to include responsibility for bookkeeping, invoicing, bill payments, processing payroll and related federal and state reports and payments, generating client contracts and proposals, oversight of legal and educational requirements of the profession, maintaining client information, and establishment of more efficient organizational systems.

Provided concurrent administrative support to the President and Chief Executive Officer; Chairman of the Board; the Senior Vice President, Chief Financial Officer; the Senior Vice President, Chief Operating Officer, and the Vice President, Human Resources and Administration. Also provided administrative support to other members of the executive group as required. Responsibilities included, but were not limited to, the establishment and maintenance of executive files and filing system, as well as corporate standards for correspondence and forms; generating legal contracts and documents; administrator/executor of all law enforcement agency subpoenas [DEA, FBI (including National Security Letters), ICE, BATF, Secret Service, police and sheriff’s departments] for identification and/or call records of telecom customers; maintained corporate shareholder records, including issuance of stock certificates; the establishment, maintenance and supervision of the Office Services Department, which was responsible for office supplies, office equipment, processing of mail, and building issues; maintenance of the corporate access card security system; maintenance of all corporate and departmental form letters and documents; and research of new customer accounts for possible fraud. Also responsible for executive travel arrangements, and the coordination of company functions.

Responsibilities included, but were not limited to, research to assure that all “preferred” banks conform to pricing structures set forth in bank pricing agreements; liaison between banks and stores when banking problems occur; served as project coordinator for projects involving departments that reported directly to the Corporate Treasurer; administrative support as required; and travel arrangements for department personnel. Also provided backup support for the cash management function as required.

Provided administrative support to the Corporate Vice President, Human Resources as required. Responsibilities included the maintenance of personnel files on corporate executives and officers; maintenance of the Personnel Policies and Procedures Manual; relocation of employees, both internationally and domestic; maintenance of corporate organizational charts; member of the editorial committee for the company’s magazine; and the coordination of corporate office functions. Assumed sole responsibility for the maintenance and administration of the company’s Service Award Program for 3,500+ employees worldwide; included the updating of automated personnel records to correctly reflect the manual personnel files. Position required high degree of confidentiality and routine interfacing with parent company (Loews Corporation) corporate personnel in New York and rig-based employees worldwide.Previously provided administrative support for the Corporate Treasurer and Assistant Treasurer. Responsibilities included generating documentation required for opening and/or revisions of all foreign and domestic bank accounts, letters of credit and bonds required for international bids, and updating and maintenance of all corporate insurance and bank files. Also provided backup support for the cash management function as required.

Provided administrative support for the Operations Manager as required. Responsible for insides sales for select major accounts. Assumed responsibility for the updating and maintenance of computerized database and quotation files. Total participation in all functions and activities of customer service. Instituted inquiry tracking system and provided accurate and timely responses to customers and sales force.

Provided sole administrative support for Regional Manager, Division Manager, Regional Sales Manager and Regional Sales Force (6). Additional responsibility of liaison between national sales force, all operating divisions, and customers’ representatives. Responsible for generating correspondence, quotations/bids and systematic sales reports throughout the year. Generated comprehensive reports on sales territories, existing customers, and actual/potential sales dollars. Responsible for updating of customer and sales information within corporate mainframe software system. Assumed responsibility for maintenance of computerized budgetary data, and coordinated travel arrangements for all divisional, regional and sales personnel. Assisted in the preparation of yearly profit plans and special projects, and participated in the development and publication of the Quality Assurance Manual and supporting instruction manual, which was adopted by other operating divisions. Position required routine interfacing with Connecticut-based (Fortune 500) corporate personnel on all levels and high degree of confidentiality.