Office Manager
CurrentPoint of contact for security alerts, ID/building badge activation / deactivation requests Ensure office equipment is maintained, i.e. printers, photocopiers, faxes, water coolers etc. Manage studio construction/remodeling projectsCoordinate with the building landlord for services they provide and monitoring completion and qualityCoordinate with Production on all office moves for both new hires and departmental movesUpdate and maintain office map on wiki pageOversee the physical maintenance of the office, including the selection and supervision of appropriate vendors for cleaning and repairs ensuring good service and reasonable pricingOrder, manage and maintain all furniture requestsOrder stationery, business cards and other supplies Help maintain and keep the gaming and production rooms organized and well maintainedManage/order supplies and select appropriate vendors Assist IT, HR and Recruiting with new hire set upAssist HR Generalist with benefitsManage all building maintenance such as electricians, plumbers, HVAC, alarms, and organize contractors, while seeking to maintain good service at reasonable cost Help plan, coordinate, set-up and break-down of office eventsCreate and maintain disaster recovery plan for the studio, coordinate with security for crisis managementPurchase goods and services in relation to facilities and office management and coordinate with Finance Manager for payment of invoicesOther general facilities duties as required to maintain a clean, tidy and safe environment for staff and visitors, e.g. coordinate with Corporate Facilities Management contactRelieve Receptionist, answer incoming telephone calls and answer general inquires about the studioAssist with coordinating team building events; i.e. lunches, activities, partiesAssist with meal orders during crunch periodsOversee incoming and outgoing mail and shipping needs Manage lunch catering with current vendors Manage employee game orders
