Lisa Vogt Email & Phone Number

Seattle, WA

Seattle, WA

• Support the CEO and employees.
• Help start business; including developing spreadsheets to track estimates, invoices and marketing materials; e.g. brochures, flyers and business cards.
• Develop Policy and Procedure Manual including going from a sole proprietor to a S Corp.
• Set up Quick Books and bank accounts.
• Project Manager for Sales project.
• Create spreadsheets to track monthly revenue and incoming and outgoing bills.

Seattle

• Systems Consulting, LLC.2/2018 to 5/2018Seattle, WADocument Control Specialist, Project Administrator, Consultant to King County - Multidisciplinary Engineering Services for Transit Work Order Scheduling Budget Prep
• Managed all document controls and administrative responsibilities for this scheduling and estimating contract to implement King County’s new schedule and budget template.
• Supported System Consulting LLC’s (SCL’s) schedulers as they gathered existing and/or new data on 23 capital projects.
• Prepared daily and weekly reports, maintained all project communication logs and meeting minutes, and prepared all documentation for storage within a SharePoint database.
• Created and designed SharePoint Site and used Power BI to anaylise data within that site.

Seattle, WA

• Creating and producing all handbooks, policies, standard operating procedures, and training materials for the company.
• Developed forms, and templates to be used for RFPs and project resources.
• Executing Safe Harbor, DCAA and FAR compliance documents and standards for Timesheets and Accounting processes. Making sure that Milestone is consistent with auditing requirements.
• Implanting and using Bigtime Software to tract employee timesheets and invoicing of billables. This includes budgets, tasks and employee teams for projects.
• Creating a Document Control System using BOX as the software system.

Bellevue WA

• Worked closely with owners, engineers and project manager to development and implement project goals and schedules.
• Used Smartsheet to create and implement project schedules.
• Created procedures for change orders, defined reports and information that was used to reach the successful financial end to a project.
• Tracked projects work orders, ensuring executed contract documentation was captured in various software programs.

Seattle, WA

• Collaborated closely with project managers to support the successful development and implementation of project goals, defining reports and information that was used to reach the successful financial end. Skilled at.
• Facilitated, created and tracked all projects work orders, ensuring executed contract documentation was captured in various software programs for audit purposes.
• Updated and maintained information for 105 personnel, 4 organizations, 18 departments and over 600 projects. Researched, developed and created imports/exports for the reporting for Project Managers and upper Management.
• Oversaw that bi-monthly timesheets were submitted and locked down for over 105 staff members located in five different cities. Opened/updated over 500 project tasks and staff assignments each month. Was in charge of.
• Was part of a three person team that designed and customized Salesforce, this included workflows, tasks, roles, automation, reports, and dashboards which were reported to Management and Executive level personnel..
• Proven track record of accurately completing research, databases, reports and presentations within budget and deadline requirements, the use of importing and exporting of raw data to show upper management and project.

Seattle, WA - South Park Bridge

• Expedite office move, arrange for onsite set up/startup of office; office supplies, furniture, safety equipment, contracts for utilities and janitorial services.
• Design and arrange for logos to printed on shirts, hats, cups, for office wear and give a ways and distributed to clients, staff and sub-contractors.
• Act as the SharePoint document control specialist, create work flows and folder setup for documents; confirm all documents were captured for audit purposes.
• Edit and wrote letters to contractors for construction manager.
• Create all office forms for tracking information. Generate meeting notes, weekly contractor information and ensure project logs were updated.

Seattle, WA

• Recruited and facilitated hiring of team members and developed new hire orientation/paperwork, handled employee issues; including timesheets, PTO, reviews, and office training.
• Entered category, description and metadata codes for over 30,000 documents in Livelink. Finished back log of 15,000 documents which were entered into LiveLink in order to meet a 2 month deadline.
• Daily update of project information for quality control purposes, act as quality control and confirmed all documents were captured for audit purposes.
• Facilitated office moves, build outs and arrange for services.
• Controlled outlook calendars, create meetings, accept or decline meetings for over ten people.

Redmond, WA

• Updated human resource material including procedures and policies for Employee Handbook. Arranged paperwork for state sales taxes, insurance and payroll.
• Evaluated and built office budgets while keeping inventory costs down.
• Dealt with employee benefits including medical, dental and 401k, contributions; all vacation, and sick time accrual.
• Analyze and input daily, weekly and monthly bills and deposits into Quick Books; as well as worked AR/AP.
• Set up travel arrangements for discussions between customers and owner, coordinate with hotels for pricing, meeting space, refreshments, cocktails, and dinner, hotel and flight accommodations. Created meeting agendas.
• Manage trade show and conference meeting information in order to construct budgets, order items for trade shows/conferences, ship equipment to and from trade show/conference site and back to office.

• Supported Vice Present, Project Manager and Marketing Director.
• Updated and maintained Investors reports and graphs for Marketing Manager.
• Developed filing systems for Sr. Project Manager’s project files.
• Tracked mass mailings, maintained presentation packages and controlled materials.
• Helped marketing department develop materials, including invitations and advertisements.
• Planned monthly events for residences of the project, including monthly hikes and espresso stand (vendor) for each event.

• Supported the Field Claim Manager, Claims Support Manager and all Supervisors as well as 70 employees.
• Over two years of supervising up to 11 full time and part time team members in the day-to-day workflow activities of the Claims Support Unit.
• Acted as interim Claims Administrative Manager, performing all duties for over 9 months.
• Compelling track record of problem solving, setting clear goals and communicating those goals to others.
• Responsible for recruiting and hiring of team members.
• Strong staff utilization and cross training to achieve maximum results.

• Supported Vice Present and Project Manager as well as the Commercial Group.
• Developed filing systems for Sr. Project Manager’s project files.
• Researched and presented detailed information regarding commercial real-estate available in the downtown Seattle area for Intracorp’s Commercial Department.
• Tracked mass mailings, maintained presentation packages and controlled materials.
• Helped marketing department develop materials, including invitations and advertisements.
• Composed power point presentations; using music, photos, clip art, and animation as well as company information to make an informative and entertaining presentation.

• Supported the Field Claim Manager, Claims Support Manager and all Supervisors as well as 70 employees.
• Over two years of supervising up to 11 full time and part time team members in the day-to-day workflow activities of the Claims Support Unit.
• Acted as interim Claims Administrative Manager, performing all duties for over 6 months.
• Compelling track record of problem solving, setting clear goals and communicating those goals to others.
• Strong staff utilization and cross training to achieve maximum results.
• Trained all team members (Claim Support Unit) at MetLife-Bellevue office in mail, front desk, file area, corrections and transmittal duties.

Ma, Media Management

Ba, Theatre And Broadcasting

Smartpath, Capm, Pmp Certificate