Lisa Fields Email & Phone Number

Chicago, Illinois, Us

•Manage all facets of the vendor master process, including fostering positive relationships with vendors and suppliers, fielding requests to update sensitive information on file and validating that information to ensure SOX compliance.•Conduct thorough vetting of vendor requests to identify and mitigate potential fraud risks. Review and analyze vendor documentation and tax forms to ensure compliance with company policies and industry regulations.•Perform regular additions, updates and maintenance of vendor records in the SAP accounting system. •Collaborate with various teams to resolve discrepancies and enhance vendor onboarding processes. •Monitor/report on performance metrics.•Maintain accurate and organized records to support various departments’ objectives and facilitate successful outcomes on internal audits and compliance checks.•Developed a comprehensive spreadsheet integrating system data, improving the ability to prioritize and track incoming vendor requests for enhanced efficiency and decision-making.

• Managed coding and processing of all operations invoices for over 300 restaurant locations- including telecom, utilities,COGS/food expenses, field expense reports, licenses/permits, IT related expenses.•Responsible for tracking and reconciling all ACH and wire payments from bank statements to AP ledger and ensure clearing documents were posted when necessary.•Responsible for managing the AP inbox, responding to inquiries from both internal and external customers, and managing the invoice flow into the OCR software.•Spearheaded a process for tracking high-priority invoices by developing a custom spreadsheet that highlights missing or high- variance expenses, allowing accounts payable to quickly identify discrepancies before the fiscal close.•Optimized accounts payable processes by designing tailored data import workbooks in Excel, utilizing advanced functions likeVLOOKUP, INDEX/MATCH, and pivot tables to streamline workflows. This led to more efficient ERP integration and a scalable solution for AP as the company expanded.•Collaborated with the automation software team and field managers to automate and optimize the expense report process.•Prepared 1099 forms after year end close, auditing vendor records to ensure appropriate IRS reporting.•Conducted thorough reviews of high-volume invoices and identified cost-saving opportunities and GL coding errors, reducing discrepancies and enhancing the accuracy of general ledger records.•Played a key role in month-end and year-end close activities, ensuring timely and accurate financial reporting by coordinating closely with cross-functional teams and resolving outstanding issues in accounts payable prior to final close.

Us

•Managed full-cycle accounts payable processes using Microsoft Dynamics (Great Plains), handling an average of 2,000 invoices monthly for expenses such as rent, utilities, supplies, services, and inventory.•Reconciled bank accounts and executed electronic funds transfers to ensure timely and accurate vendor payments.•Collaborated closely with the general ledger team to maintain accuracy in accounts payable entries and assisted with preparing month-end financial statements.•Performed essential administrative tasks, including reconciling statements, updating vendor records, file management, and completing credit applications to streamline vendor management and improve record-keeping.

•Managed full accounts payable cycle, including reconciling 3,000 purchase orders monthly, processing vendor invoices, and ensuring timely payments for rent, utilities, supplies, and maintenance expenses.•Oversaw and audited executive credit card accounts, maintaining accurate coding and reimbursement.•Processed sales team expense reimbursements in expense software, ensuring all company guidelines for reimbursement were met and expenses appropriately documented.•Led a project to research and present cost savings and facilitate an upgrade in accounts payable technology, significantly increasing productivity and saving costs, which earned recognition with the “Be a Star” award for exceptional contributions.•Collaborated with cross-functional teams to resolve discrepancies in purchase orders and invoices, ensuring accuracy and preventing delays in the accounts payable process.•Maintained meticulous records and supported month-end and year-end close activities, contributing to reliable financial reporting and compliance with company policies.

Hanover, Maryland, Us

•Responsible for full cycle accounts payable using PeopleSoft, invoice payment/General Ledger coding for multiple internal operating companies in the areas of IT, travel, office expenses, and telecommunications•processed voucher loads for larger vendor accounts using Excel, reconciling hundreds of data line items for payment •printed and audited check payments, processed electronic funds transfers

Atlanta, Georgia, Us

•2 years of bookkeeping and cash handling experience, including bank and account reconciliations, deposits, expense reimbursements, auditing, and maintaining detailed financial records. Staff of 6 associates.•2 years of supervising front end operations, staff of approximately 40-45 associates•Responsible for transaction and bookkeeping audits including cash tills, pricing accuracy, vault balancing, employee timekeeping and credit card company expense purchases.

Architecture

Diploma, General Studies