Lisa Hoffman Email & Phone Number

Saskatoon, Saskatchewan, Canada

- provides high level support, meeting coordination and calendar management to the President of Benefits and Pension;- provides administrative support to 3 lead Benefits Advisors, has an integral role in engaging new clients through administrative support;- manages the day to day workflow of the benefits team, prioritizes various projects and ensures outstanding client service ; - prepares and books meetings and required printed and electronic mail/files, takes and prepares meeting notes, minutes and sets tasks for benefits team/advisors/President as required;- enters and ensures data integrity input in CRM system

Saskatoon, Sk

A loyal and committed C-Suite level Executive Assistant with over 17 years of dedicated professional experience with CEOs, Board Executives and senior management teams.- Effectively supports and assists CEO and senior management team. Comfortable working on my own as well as in a team setting and easily adapt my skills to the situation.- Provides executive assistant services to the CEO and the Senior Leadership Team at The Lung Association Saskatchewan. - Manages the CEOs day to day schedule. Plans and schedules meetings, conferences, teleconferences and travel. - Attends all Board, Senior Leadership Team and staff meetings. Prepares agendas, takes meeting minutes and distributes final copies. Prepares and edits correspondence, communications, presentations and other documentation.- Interacts professionally with all external clients and staff. Answers and/or directs all questions that arise in person, email or phone. - Supports and assists with organizing events hosted by The Lung Association Saskatchewan.

Lloydminster, Ab

A dedicated and highly capable C-Suite level Executive Assistant with over 13 years of successful support for upper management and executives.Successfully managed and assisted CEO. Comfortable working on my own as well as in a team setting and easily adapt my skills to the situation.- Directly responsible for all conference/meeting room reservations for all facilities which include: ordering & arranging refreshments and meals, ensuring readiness of required electronic equipment, conference room preparation & clean-up and greeting of external participants.- Establish practical and manageable administrative systems where needed, superior written and oral communication skills.- Support the Office of CEO by developing efficient processes, crafting communications and providing scheduling, travel and agenda planning and support.- Support the CEO's management of the team and ensure productive exchange among departments.- Prepare expense reports, code invoices for AP and follow-up on payments/issues.- Ensure CEO and other principal's communication devices (laptops, iPads, telephones and smart phones, etc.) are operating securely and appropriately.- Anticipate, prepare and compile materials for conferences and meetings and manage calendars of company top-tier executives.- Provides administrative support to Board of Directors, major emphasis preparation of agendas, records, processing minutes and resolutions classified as confidential.- Work on multiple, concurrent projects with strict deadlines and with frequent interruptions.- Implement social media strategy which includes creating/designing and day-to-day managing of social media sites.- Research/collect and analyze data from multiple sources, merge into easily understandable results.- Responds to/acts on issues and requests from clients, staff and the Board of Directors.2014: completed Strategic Social Media Certificate for Organizations, NorQuest College, Edmonton

Canadian Forces Base 4 Wing Cold Lake

-C-Suite level Executive Assistant for the Wing Construction and Engineering Officer (WCEO) and his Senior Management of the Wing Construction Engineering (WCE) Branch. -Drafts, reviews, re-writes and edits all correspondence submitted for the WCEO. -Prepares Security Clearance on all new employees and newly posted in members. -Enters overtime/leave and timekeeping for military and civilian employees within six sections directly under the WCEO. -Responsible for Security (personnel, building and Intranet) for the section in accordance with current military police and Ottawa directives.Provides advice and recommendations on security issues. -Researches data, regulations and policies to formulate summaries, briefing notes and staff papers. -Plan/develop/establish/maintain and improve administrative systems (including procedures for handling highly classified materials). -Organizes, plans and coordinates the work of others on behalf of the manager (e.g. arranges meetings and ensures attendance, ensures documents are distributed in advance, follows up on Bring Forwards and action items in minutes, assigns and distributes work to the appropriate individual, etc.). -Calculates and compares costs associated with various options when planning meetings, special events and hospitality functions, and recommends the option which represents the greatest value for the department. -Responsible for the proper safeguarding of classified information and proper disposal of classified material used by the organisation.

Canadian Forces Base 4 Wing Cold Lake

- Supervised and scheduled 14 Security personnel based on contractor and in-house job requirements; - Ensured staff hours, overtime, sick days, etc. were utilized correctly and within the mandate of their employment;- Managed and upheld Unit’s Security Program in accordance with current 4 Wing directives;- Provided security education and ensured all new employees have and maintained valid clearance as required for their individual job requirements; - Prioritized, updated and acted on priority emails, phone calls and personnel visits immediately as required; flexible and adaptable to last minute changes with work currently in progress such as the introduction of new work and constantly changing activities and priorities; and- Maintained accurate filing system for all security related paperwork, both civilian and military for the Unit. - Entered invoices into Excel Invoice Registry and CFEMS; confirmed all data was entered efficiently and accurately. - Ensured all invoices were sent to the appropriate Contract Inspector and have all required signatures before being forwarded to Accounts for payment. - Retained copies of invoices and files invoices/projects/standing offer receipts and contract data. - Successfully completed two accounting programs: Contracts Certification course and Section 32/34 course.

Cold Lake, Ab

-Provided confidential and skilled administrative support for the Director of Public Works and Departmental Supervisors. (Public Works, Parks & Facilities, Utilities, and Waste Management Departments) -Implemented, updated and maintained master filing system and inventory systems, designed and implemented new (and still used) Customer Service Database. -Responsible for booking all above departmental staff courses, hotels, hearing tests, safety training, etc. as required. -First point of contact for all customers for the Public Works Departments. Booked water meter installations and/or repairs. -Recording secretary for all Department and OH&S meetings. Maintained accurate OH&S Training records for all City of Cold Lake staff. -Successfully completed all Alberta Municipal Health & Safety (AMHSA) courses and obtained OH&S Certificate as Certified Peer Auditor. -Established and maintained vehicle maintenance records, fuel records and building inspection records for all City of Cold Lake fleet vehicles and city owned buildings. -Entered all weekly time sheets into the Bellamy Payroll system. -Managed routine financial duties (POs, petty cash, and invoicing) As the administrative assistant and payroll clerk for the Operation Manager, 4 departmental foremen, 2 mechanics and all staff working for them, this job required extremely high levels of organizational and time management skills.

Office Administration

Legal Assistant

Grade Xiii Honours Diploma, English Language And Literature