Lisa Kosowicz Email & Phone Number

Toronto, On, Ca

22 St. Clair Avenue East, Toronto

22 St. Clair Avenue East

Toronto, Canada Area

25 York Street, Suite 1803, Toronto

Supported a large, high performing sales and delivery team of 8 Vice Presidents and 2 Research Managers.Managed complex, large volume Outlook calendars for 3 VP’s: scheduled candidate interviews, client and staff meetings and documented travel itineraries. Primary contact for clients and candidates: scheduled meetings and interviews of varying sizes via telephone, in person and/or video conferencing. Researched and organized travel and hotel accommodations for 5 VP’s, processed and submitted expense reports for 7 VP’s and the President, Central Region.Prepared and organized client presentations using PowerPoint and Word related to business development, project correspondence, request for proposals, reference reports and tracking spreadsheets.Worked with 2 centralized data management systems: Invenias and BigTime; pulled reports, created invoices and expenses and maintained accurate client/candidate information.Attended meetings for minute taking, prepared and circulated them prior to next meeting.Accomplishments: Acquired the knowledge of preparing complex RFPs; learned 2 new database systems.Successfully supported additional VP’s and staff members that were added to my job description.

North York

Executive Assistant - CFO (Sept. 2010 – Aug. 2016)Managed CFO’s calendar - prioritized activities and appointments; scheduled meetings and travel arrangements; booked flights, hotels and car rentals.Coordinated the incorporation of new companies; prepared legal documentation for the purchase and sale of new properties.Processed financial documentation for company loans, cheque certifications, credit check applications (Equifax) and liaised with financial institutions in order to establish new bank accounts.Provided IT support, processed invoices and cheque requisitions, maintained database and filing systems. Designed event invitations and promotional brochures; assisted with preparation of the annual golf tournament.Competent team member: provided support to the President’s Executive Assistant and Commercial Team.Accomplishments: Reviewed service expenses for cheaper alternatives: saved $900.00 per year by submitting credit checks online vs. facsimile. Designed the company’s new corporate brochure eliminating the expense of outsourcing for a graphic designer.

5400 Yonge Street

Executive Assistant & Tenant Coordinator - Commercial Team: (Aug. 2016 - Jan. 2017)Supported 5 executives - prepared travel expense reports, managed calendars, scheduled conference calls, took minutes of meetings and arranged travel. Investigated outstanding invoices and liaised with accounts payable for resolutions. Prepared cheque requisitions and processed credit check applications via Equifax.IBM Administrator: navigated software issues, set-up department cell phones and Outlook accounts. Designed marketing materials, assisted with the planning of annual golf and hockey tournaments, and Toronto / Whistler ICSC conferences; coordinated the registration of vendors, booth set-up, payment processing and invitations.Tenant Coordinator:Communicated with tenants regarding their pre-possession requirements, as well as post possession requirements. Prepared welcome packages and coordinated tenant submittals such as permits, drawings, insurance, WSIB and notice of projects. Conducted tenant site visits.Collected and submitted comments to tenant drawing packages and signage submittals for Management review.Prepared recovery invoices, processed change orders and followed up with the transfer of utilities upon Tenant possession.Accomplishments: Created a large excel spreadsheet to keep track of all tenant submittals and requirements.Eliminated 120-day overdue invoices.

Mississauga

Processed / tracked new business applications: liaised with brokers, agents and insurance companies; tracked pending applications and managed approved policies; resolved sensitive client issues regarding applicationsTracked monthly invoices and processed expenses, created Excel tracking spreadsheets.Scheduled and coordinated meetings, interviews, appointments and events.Designed corporate brochures, flyers and event invitations.Maintained inventory of brochures and office supplies as well as the tracking of license renewals.

Toronto, Canada Area

Assisted Doctor with set up of the new practice.Managed office, telephone inquiries, appointments, lab reports, invoices, drug logs and the preparation of animals for clinical procedures. Advanced from Animal Attendant to Veterinary Assistant in less than a year.

Etobicoke

Designed brochures, flyers, presentations, proposals, postcards, HTML/web-based E-mail flyers, banners and event invitations using a variety of design programs.Coordinated, designed and produced newspaper advertisements for the Globe and Mail, Biz Magazine, Mississauga and Brampton Business Times.Provided back-up support to the administrative assistant.Managed simultaneous projects while meeting tight deadlines.Maintained the Toronto West Branch web site.Toronto West Marketing Quality Team. Approved all marketing flyers in the Toronto West office to ensure CBRE distributed consistent / best marketing materials that met CBRE branding standards.New.ca Platform Transition Team. Managed data transfer of the Toronto West office website’s professional profile and team pages; overall data migration to follow new style guide lines; troubleshooted issues all within very tight time lines.

Mississauga

Assisted Office Manager in managing the office and implementing office policies.Liaised with downtown office and external companies to assist with opening new office.Provided design and administrative support for four Partners, one Manager, and five Sales Agents.Designed all marketing presentations, proposals, flyers, fact sheets, brochures and office templates using PowerPoint and Word.Trained Sales Agents in software programs and new office equipment.

North York, On

Supported Partner, Director and five Senior Managers.Prepared presentations and proposals using PowerPoint and Word.Handled clients in professional, courteous and diplomatic manner when dealing with overdue accountsOrganized and completed multiple tasks against tight time lines, drawing heavily upon my time management skills.

Etobicoke

Promoted within first year from Receptionist to Administrative Assistant.Supported Administrative Manager and ten Sales Agents by preparing confidential correspondence and legal documents in fast-paced environment.Designed flyers, brochures, reports, presentations, spreadsheets and proposals.Assisted Sales Agents with their computer needs; trained them in software applications.Responsible for all functions related to Multiple Listing Service (MLS) System.

Business Administration

Digital Graphic Design Certificate, Graphic Design

Web Publishers Seal Of Approval Certificate

Education record