Lisa Mavisi Email & Phone Number

Khartoum, Sudan

Strategy & Communication:• Source out for funding opportunities, analyze their relevance to our work and coordinate with the Senior Management Team call for opportunities and Go, No/Go discussions.• Act as UNHCR & SHF’s focal point of contact for all engagements, agreements, Implementation progress/updates, donor communication, reporting, updates, realignments and any donor communication.• Build collaborative and strong relationships with the Field team.• Strengthen country program’s system for record keeping, including but not limited to hard and soft grant files of the grant portfolio, distributing and sharing documentation (grant proposals, reports, budget etc.) to relevant staff as required. Grants Management:• Manage and monitor Grants management Share point. This is an online system that is used in storing all information pertaining to the management of all awards (closed, active and those at proposal level).• Lead the organization and follow-up, tracking after grants are awarded, including but not limited to Grant Opening Meetings (GOM).• Tracking of donor reporting, deadlines and action items, provide donor templates as provided in agreements or received from donor ensuring that clear comments to be addressed are embedded in the templates. Liaise and coordinate with technical advisors (TAs) for narrative reports, ensuring quality reports and timely submission by program team, compile narrative reports and ensure exceptional quality for sharing with the global office, donors, and program teams.Partnership:• Take lead on reviewing Sub-Award agreements and Budget in liaison with the partnership officer.• Strengthen and lead sub-award processes with local and/or international partners, reviewing and revising processes and procedures for due diligence of potential partners.

Nairobi, Kenya

• Managed all donations coming in from trusts, foundations, institutional funders, and corporate and private donors are logged and synced with our accounts department• Managed funding reports for all grants and donors and ensures they are written and submitted as per the donor deadlines.• Managed all paperwork for donors and ensured that best practices are followed through monitoring budget expenditure, meeting reporting deadlines, satisfaction of all compliance and remains ongoing priority to ensure compliance to donor regulations• Ensured all grants management systems and processes were followed through by constantly communicating to the team and conducting different trainings for the program staff on grant management.• Co-ordinated any financial expenditure bookkeeping reports coming in from field staff are correctly checked, logged in the accounts department, and assigned to the right grants/donors• Coordinated field staff to assist in draft grant reports for projects they manage• Coordinated with the Communications & Education Manager for appropriate photos and videos to link to reports to donors;•Assisted in meeting all HEC fundraising targets, through generating timelines and income projections to ensue all program activities can be funded;• Maintained and updated database of fundraising contacts to support HOD in fundraising activities• Managed Administration support for fieldwork teams including purchasing of necessary fieldwork supplies, logistics for getting equipment and personnel to fieldwork stations and coordinate intern paperwork management, travel arrangements (including reservations and itineraries) related matters by maintaining a calendar of schedules, events and meetings.• Managed drafting of tailored, persuasive and creative funding applications and provided review of donor reports that reflected STE work and ethos while meeting the criteria set by the funder, ensure these are approved by the HOD before sending to donors.

Nairobi

• Managed the grants Budget vs Actual System.• Tracked and managed hard donor deadlines regularly and maintained communications with donors.• Worked with sector coordinators to receive progress updates on individual grants and projects.• Reviewed and edited monthly, quarterly, and annual reports on projects.• Organized and maintained information on grants, sectors, programs, and individual projects• Ensured that documents were up-to-date on country office portfolio, ending and beginning grants, etc.• Monitored relationships with varying sub-grant partnerships across IRC for the duration of the grant, relaying issues to relevant staff when necessary.• Worked with Senior Grants & Partnership officer to liaise with sub-grant partner on sub-agreement issues for the duration of the sub-grant; i.e. financial reporting, funds disbursement, technical reporting, amendments to the sub-grant budget, and any issues with the partnership; support grant manager on such.• Supported Senior grants & partnership officer in conducting Pre-award assessments for Partners.• Focused on capacity-building of partner and keep regular communication with the partners.• Managed the organization of BVA meetings, grant opening and closing meetings, and Check-in meetings, bringing together all relevant staff, sometimes at Nairobi and field-levels, to go over financial, procurement, and reporting needs.• Liaised with Finance in updating budgets in the Budget vs Actual system and ensuring that any realignments are uploaded on time to ensure smooth expenditure.• Tracked budget vs. actual spending of grants monthly (country portfolio of around $9mil); coordinated with staff at field and Nairobi-level to resolve budgetary issues.• Supported in meetings as necessary to ensure necessary spending and adherence to donor agreement.

Nairobi

Westlands

• Coordinated hiring activities• Undertook clerical duties (e.g., answering emails and drafting offer letters)• Prepared and posted job ads online• Supported with resume screening and initial phone screens• Scheduled interviews and kept calendars for all hiring teams and candidates• Greeted and assist interviewees onsite• Processed background checks• Maintained candidate database• Handled records and paperwork• Resolved issues as fast as possible (e.g. interview cancellations)• Assisted with new hire onboarding (e.g. preparing documents, coordinating orientation agendas)

Thika Road

• Handling and managing walk in customers at the Enquiry Desk• Retrieval of customer contacts from record system and updating the same in the system• Follow up on customers for payments and to submit official documents • Attending to customer complainant• Attending to walk in issues• Performing duties assigned by the Administrator• Assisted in the KPI'S management• Developed staff timetable and did a weekly attendance check• Helped in dispatch of letters to specific departments.

Parklands

• Handling and managing walk in customers• Booking of patients, confirming appointments and managing office schedules.• Retrieval of customer contacts from record system and updating the same in the system• Follow up on customers for payments • Attending to customer complaints• Dispatch of quotation letters and memos• Confirm office cash flow and receiving payments• Daily reports and submission to the relevant personnel