Checking timesheets for accuracyEntering data into databases and spreadsheetsHandling direct deposit requests and dataProcessing paper checks for distributionAcquiring all necessary signatures to distribute payrollProcessing wage garnishmentsMaking adjustments in pay for raises, bonuses and commissionReporting and processing of Weekly/Quarterly payroll taxesCreating policy and procedure manuals for new hire employeesNew Hire orientation with HR functionsInput and process W-4, I-9's for all new employees or changes to W-4'sRespond and Process all Unemployment ClaimsReport/Process payments to Employee Benefit DeductionsWeekly/Monthly/Quarterly Reports for Federal/State Taxes, Project/Job LaborProcess Change Orders/Work Orders for Major Client

Under the direction of the City Building Official, responsible for coordinating administrative and technical duties within the Community and Economic Development Department. Specific areas of responsibility included ensuring the division's annual permit related objectives were met, directed the work of and provide support as well as training to the Permit Technicians in implementing City codes, policies, and procedures. Directed land development applications and permits, responded and disseminated information in response to public inquiries. Regular interaction with the department director and staff, contractors, developers, architects, engineers, other City departments, as well as the public. Coordinate with the IT for administration of the City's automated permit system. Acted as liaison with permit tracking software support and City help desk support. Coordinate Building, Planning, and Engineering reviews and approvals of permits to expedite processing. Maintain procedures and policies on permit process and record keeping.Ensure processing of development permit applications is accomplished in a professional, efficient manner and within target timelines. Assist with web page updates, including public information posting. Prepare and maintain records in accordance with state archival rules. Responded to questions at the counter, by telephone, and by email related to permit application process. Responded to Requests for Public Records. Provide assistance to other departments in accessing permitting information.

Media and Communications DivisionProvided high-quality, innovative and cost-effective municipal services that enhance the lives of our citizens and the quality of our neighborhoods and business districts. Contributed to the City's mission by assisting the Media and Communications Director in performing administrative and clerical functions to ensure compliance with laws, rules, policies, procedures and standards. Handled confidential materials; assisted in preparation and tracking of budget including financial/budget reconciliation, invoice payments, and P-Card purchases and approvals. Coordinated personnel actions; arranged travel; assisted with projects and programs; tracked public disclosure requests, and coordinated work within MCO, between departments, and with the public and/or other governmental entities.

• Plan and perform complex administrative office coordination to assure smooth, timely and efficient office operations for the department; • Research, collect, analyze and compile data and information for inclusion in reports; maintain financial records, files and budgets related to departmental operations, programs and expenditures; and maintain confidentiality of labor/management issues or personnel actions;• Maintain schedules and calendars for department head and managerial staff;• Provide staff support and administrative assistance to boards and committees; attend, record meetings and type meeting minutes; prepare reports, agendas, correspondence and other materials as appropriate and according to decisions and approved actions; • Interact with visitors in person and on the phone; provide information, receive and process requests and complaints and route individuals to proper department or individuals as appropriate; provide procedural and City code information to various citizens and businesses; • Assist the City with Spanish interpretation or translation of Community Development documents and translation at permitting counter.

• Coordinate activities concerned with project administration on over 40 projects and assisted Firm Principals/Project Managers with various tasks and procedures;• Reviewed agreements, prepared draft requests for project numbers, prepared transmittal letters, attended construction meetings and prepared meeting minutes; • Coordinated and scheduled project plans/specifications reproduction and distribution to plan rooms;• Compiled data for preparing opinions of probable cost; • Assisted clients with bid advertisements and contract awards; • Prepared certificates of payment and reconciled all documentation provided for payments.

• Handled multifaceted clerical tasks (e.g., data entry, filing, records management and billing) as the assistant to upper management and owner of the company. • Audit and reconcile daily cash flow paperwork, enter and log all invoices. • Purchase office supplies, managing the expenses while staying within yearly budget.

• Performed various tasks such as reception for corporate office, data entry, filing, records management, retention and billing; • Provided information to customers requesting product status, process requests, complaints and either resolved or routed to proper authorizing representative with the company; • Audit/reconcile daily cash flow paperwork from all retail stores as well as enter and log all invoices. Create and distribute daily sales reports; • Performed new-hire orientation for sales reps on corporate paperwork procedures and ordering processes;• Track deposits, payroll processing, manage and follow up on pending business, create promotional mailings for community distribution. Purchase office supplies for all stores, managing the expenses while staying within yearly budget. Maintain and update website. On-site computer training for store managers as needed. Quickly became a trusted assistant known for “can-do” attitude, flexibility and high-quality work.

• Supported the firm's marketing efforts by creating promotional flyers and package business flyers; • Managed and followed up on pending business, Directed escrows; assisted agents and Broker with loan underwriting requirements, title/assessor research, mailings, database management, telephone calls, interaction with clients; • Scheduled meetings and maintained President's calendar; • Assisted with price comparables and business value opinions. • Created and streamlined listing, pending and closing transaction processes with step by step instructions for future use.

• Researched and investigated all incoming information for every new job as it was received into the plant to verify that all items required by the production line were available. • Analyzed information provided by the customer to produce the job, and to determine those items required for the job as well as ensure that they were available. Identified potential problems, analyzed and proposed alternatives for resolution of any issues discovered in the review process. • Proactively managed all jobs on hold to reduce on-hold time and ensure 100% on-time delivery. • Acted as a technical liaison between the customer and the product line. • Maneuvered and actively worked customer websites to obtain engineering/documentation needed to complete jobs. • Cross trained and supported customer service team objectives. Set-up and presented several training classes on MS Office to further CSR efficiency when using MS Office program.

• Provided administrative support for Regional Director and District Sales Managers within a 322 store region. Generated and provided extensive reports and metrics. • Coordination of yearly store manager and district manager conferences. Saved Regional office $10,000 by researching different sources of travel for conferences, and analyzing costs of conference locations. • Assured that the Regional Director and District Sales Managers complied with Corporate/Regional deadlines. Tracked schedules of RD and DSMs. Maintained Vacation/Personal time off database for RD and DSMs.• Audited and processed expense reports for Region. Focused on control of expenses and helped drive operational expense costs down. • Ordered office supplies, set-up conference calls, processed paperwork, made travel arrangements, and prepared correspondence. Handled issues that arose via phone/E-mail and delegated to the appropriate individual for follow-up.