Lisa Toth Email & Phone Number

Greater New York City Area

Efficiently supported two senior executives with company-wide National and global responsibilitiesManaged extensive calendar and meeting coordinationSuccessfully coordinated activities involving staff from multiple countries Adept at managing cultural and time zone differencesPartnered with IT to ensure efficient and reliable technology for busy executives. Understands the value of their timeMember of Office Management team, overseeing the maintenance of office space, which included communication with building management and outside vendors.

Greater New York City Area

Provide high-level support to US president and head of HR; including the following:Gatekeeper, screening high volume of calls and correspondence, prioritizing for executive review and responding as appropriate, to maximize executive efficiencyExtensive calendar management and meeting coordination with senior executives and clientsPreparation of complex travel itineraries including extensive domestic and international travelOrganization and management of all meetings and events, including video and web conferences and industry events like the Cannes Festival, AAAA’s and upfrontsOversee general administration including expenses, local ground travel, filing and technical supportHigh level of executive trust and discretion, and 24/7 availability

Worked (Five years) as Executive/Personal Assistant to Executive Vice President up until his retirement. Managing travel, expenses, meeting arrangements, event planning. Personal shopping, finances. Afterwards I managed the working lives of 42 people. Managing their travel, expenses, events, meeting arrangements, managing supplies, maintaining office equipment. Working along side IT, Office Management, Security, HR and finance departments. Visa and passport processing. Working with outside vendors. Handling and payment of invoices. Managed divisions move to new offices. Arranging for destruction of confidental files. Motivating teams to scan documents to create paperless filing systems. Assisted in cleaning out of file cabinets and scheduling pick up of discarded materials. Trained new Executive Assistants. Knowledge of Social Media. (Linkedin, Facebook, Twitter)

Managed the professional lives of 8 Senior Vice Presidents, 10 Vice Presidents and 5 supervisors; Acted in a financial management support role for department including completion of expense reports, maintaining a paperless filing system for 42 people, reporting to Auditing Department and CFO. Handled research, processing and obtained all necessary documentation for Visa's. Arranged both air (International and domestic) and ground travel for staff and talent. Utilizing internal, out-sourced travel agencies and internet to research the best routes and airfares. Managed the ordering and inventory of supplies. Liaison between internal departments (ie: IT, Telecom, Finance, Office Management) and outside vendors. Planned and managed projects related to marketing including Annual Consumer Healthcare Products Association Conference. Performed project leadership for International and Domestic Team Building events. Managed divisions move to new office space, coordinating with Office Management and other division assistants. Trained new Assistants. Information highway to all staff members, guiding and assisting junior staff when problems occurred. Maintained office equipment. Member of Employee Recognition Committee. Managed budgets for all travel, events, and meetings.

Gatekeeper for Executive Vice President, handling both business and personal matters; Handled all aspects of business and personal travel arrangements, international and domestic. Completed and maintained records of business expenses. Shopping for personal holiday, birthday and Anniversary gifts. Managed arrangements for and mass mailing of invitations, to Cocktail Party for the Annual Consumer Healthcare Products Association Conference. Managing budget. Maintained meeting calendar Scheduled and arranged meetings, both internal and with clients.

Reservations & Ticket Agent at NYC office. Spent six months at JFK working as Ticketing, Check-in and Aircraft Coordinator (liason between Tower, Catering, Fuel, Security, Maintenance & Cleaning Departments). Dealt with delays due to Mechanical or weather related issues. Easing passengers anxieties when such situations occurred. In many cases, humor, was the key to helping each individual. Was called upon to cover for Executive Assistants to Sales & Regional Managers Assistant's when they were on Vacation. Handled bulk mailings, answered phone and general correspondence.

Reservations, Ticketing and Airport Services Agent;Positions in several departments, associated with non-stop flights between JFK and Saudi Arabia and beyond. Worked in the Reservations Department booking flights and hotel accommodations. Handling over 300 plus calls per day. Handled passenger lists for groups traveling to Saudi Arabia for religious pilgrimage. Project Manager in coordination with travel agencies across the United States. Attended training for ticketing system in London, UK. Calculated and issued tickets via telex, telephone and face to face with customers, travel agencies, Embassies and Consulates. Worked at JFK International airport for 6 months with ground staff. Handling ticketing, check-in, aircraft coordination with other departments (Maintenance, Security, Cleaning crew, catering and tower). Provided coverage for vacationing Administrative Assistant's for Sales Team and Regional Manager. Seconded to United Airlines Crisis Centre to assist in emergency communications management for bereaved families.

Travel & Tourism

While attending school, I was approach with the opportunity to work directly in my field of study. I then went on to work for Saudi.

Diploma, No Degree

Time Management Seminar Self-directed Learning: o Budget Management o Research techniques o Organizational Skills