• Provide independent, proactive, and efficient executive-level administrative and project support.• Serve as primary liaison between executives and CEO, CFO, CIO, Law Department, Human Resources, internal and external customers, and department staff of 175.• Analyze and prepare quarterly department headcount, attrition, and budget reports.• Review and process consultant and non-disclosure agreement requests. Draft, execute, and distribute final agreements and related documents.• Write and release purchase requests and purchase orders in SAP. Manage supporting documentation such as Noncompetitive Procurement Justifications, Authority for Expediters, and Inquiry Requisitions.• Coordinate and execute large-scale on- and off-site events with intricate logistics. • Independently manage complex calendars, proactively resolve conflicts, and provide balance for executives.• Arrange domestic and international travel; process FTMSs and travel expense reports.• Prepare and distribute internal and external correspondence, memos, agendas, and presentations.• Take initiative to asses issues, determine approach, and provide resolution before issues materialize.• Streamline administrative process tools to be utilized across the organization.• Track action items and deliverables ensuring completion.• Maintain strict confidentiality of sensitive information.

Provided office and project management support to family-owned creative co-working and production space in the areas of large-scale event planning, marketing, space construction logistics and oversight, memberships, accounting, hiring and training.

• Provided executive-level administrative support to Sr. Director of Finance and Engineering. • Independently managed complex calendars, proactively resolved conflicts and provided balance between meetings and work time. • Served as primary point of contact, relieving executives of unnecessary interruptions. • Tracked executive’s action items and deliverables ensuring completion. • Monitored and organized executive’s emails and made aware those which required immediate attention. • Coordinated complex customer visits, trainings and all-hands; arranged space, hospitality services and security badging. • Arranged domestic and international travel; processed travel expense reports. • Created job postings, coordinated and conducted interviews, and processed onboarding logistics. • Served as lead to 3 department specialists, provided training, work procedure templates, mentoring and leveled workloads. • Maintained DCAA open audit assignments, prepared agendas and took minutes at monthly DCAA meetings. • Maintained government correspondence to independently conduct PwC audits. • Managed and reconciled overhead budget. • Managed work spaces, negotiated new space, facilitated and oversaw new space construction, and coordinated moves. • Assigned SAP GRC roles. • Wrote purchase requests in SAP. • Teamed with accounting staff to complete outstanding internal audit corrective actions.• Maintained strict confidentiality in managing annual performance reviews and personnel issues.• Maintained delegation of authorities.• Prepared and distributed internal and external correspondence, reports, memos, agendas and presentations.

• Held TS security clearance with SCI access to support the Z Program and Information Operations and Analytics Systems Innovation Program/Global Security Directorate (SCIF), and the Nuclear and High Energy Physics Section/PLS Directorate. • Supported associate directors, department heads and program leaders in areas of administration and project management.• Reconciled and distributed scientific project, staffing, employee relations, travel and training budgets.• Worked with external sponsor security offices to coordinate, process and track incoming and outgoing DOE clearances, polygraphs and background investigations.• Prepared and processed consultant and retiree contracts and agreements to grant status, site access and computer security plans.• Tracked foreign national employee’s H-1B visa expiration dates and renewed to prevent lapse of employment.• Coordinated logistics for on- and off-site meetings, conferences and high-level visits with international participation.• Maintained classified information.• Assessed, streamlined and ensured continuity of internal and external administrative policies and processes; provided training, mentoring and guidance; conducted expectation counselings; leveled and prioritized daily workloads; cross-trained staff in order to seamlessly provide back-up support.• Managed complex calendars, determined priorities when scheduling and committing time.• Composed correspondence and reports for management's signature.• Coordinated senior staff meetings, prepared agendas, took minutes and followed-up on action items.• Arranged domestic and international travel; processed FTMSs and expense reports.• Managed hiring processes, created job postings, routed resumes, coordinated and conducted interviews and processed hire packages.• Participated in workforce meetings providing staffing updates and managed workforce plans.• Ensured departmental performance appraisal process met guidelines and timeframes.

• Provided advanced administrative support to two vice presidents and staff of 75 employees.• Managed complex calendars, scheduled meetings and appointments.• Prepared monthly reports and statistics.• Composed internal and external letters and memos for management’s signature.• Prepared, distributed and maintained department performance evaluations.• Prepared highly confidential attendance and behavior counseling documentation.• Served as liaison between bank staff and human resources to open new positions, interpret bank policies and procedures and supply information to resolve personnel issues between management and subordinates.• Developed and maintained an Access database to track attendance, leave balances and performance appraisal due dates.• Processed timecards for full-time and part-time employees, which included calculating shift hours and differential pay.• Coordinated logistics for trainings, conferences and fund-raising events.• Researched and maintained department’s monthly income and expense detail budget report.• Maintained confidential personnel files.

• Provided complex administrative, executive recruitment and human resources support to help develop, conduct and manage the City of San Jose’s newly formed executive recruitment program. • Conducted over 65 recruitments, which resulted in processing approximately 6,000 resumes and supplemental materials. • Coordinated intricate logistics for local, statewide and national recruiting efforts for numerous positions including Assistant City Manager, Deputy City Manager, Police Chief and Fire Chief. • Served as liaison between Human Resources and City management officials, job candidates and the public to communicate the executive recruitment program and process. • Responsible for pre-recruitment preparation including developing recruitment budgets, work plans, placing advertisements in various publications and recruitment brochures. • Screened and categorized incoming resumes, submitted categorized lists to hiring managers and Assistant City Manager for review and selection of final candidates. • Scheduled candidate interviews with oral boards, city managers and industrial psychologist. • Worked closely with local hotels and vendors to reserve interview sites, negotiate costs and order hospitality services. • Served as logistical point-of-contact to candidates, oral boards, hotel staff and City management during interview process. • Processed post interview materials, calculated candidate scores, prepared eligibility lists and closing correspondence. • Notified selected candidates and scheduled new employee orientation.