Lisa F. Vaai Email & Phone Number

Apia, Samoa

■ Overseeing supply chain and leading our creative team in developing fresh and authentic brands and product range that are inspired by traditional motifs from the Pacific Islands.■ Manage multiple projects from concept through to completion including providing quality control over concepts and projects.

Apia, Samoa

■ Overall management of Supply Chain procurement purchases – forecasting likely levels of demand for products and services to meet business needs and keeping a constant check on stock levels to maximize business efficiency.■ Conducting regular research to ascertain the best products and suppliers in terms of value, delivery schedules and quality.■ Identifying potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them. ■ Coordinate and consolidate orders with freight forwarders to ensure timely and cost effective delivery of orders. ■ Primary liaison with overseas vendors for Product Development from artwork to product specifications and sample approval.■ Negotiate pricing with overseas vendors and securing terms and conditions.■ Work together with Department managers in ensuring product specifications are correct and compliant, most importantly within company’s purchasing strategy.■ Analyzing Point of Sale system information to forecast future purchasing requirements.■ Coordinating customs clearances with local authority and timely release for goods from freight forwarders.■ Supervise Warehouse and Inventory staffs ensuring systems in place are followed and proper maintenance of stock records. ■ Task leader for submitting bids for Government Tenders. ■ Overall management of HR systems and processes for recruitment, training, leave and payroll administration. ■ Develop and overall management of staffing policies to support HR systems, ensuring compliance with local laws. ■ Overall management of international recruitment to sourcing and processing of travel, accommodation and induction. ■ Supervise the administration and monitoring of leave, payroll, and salary advances.

Samoa

Apia, Samoa

■ Ensure full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; and effective implementation of the internal control.■ Management and monitoring of contracts (100 – 300 series and SC) on ATLAS – ensuring all transactions related to positions, recruitment, benefits, earning/deductions are updated.■ Management of recruitment processes of all 100 – 300 series and service contracts including drafting job descriptions, provision of input to job classification process, vacancy announcement and screening of candidates.■ Advise and counsel staff members in respect to their rights, responsibilities and entitlements – Medical Insurance plans etc.■ Advise on and follows up recommended actions of the Career Review Group and Results Competency Assessment process■ Support the Learning Manager by coordinating the Whole Office Learning Plan, and ensuring all staff have access to the Learning Management System and trained on UNDP evaluation tools such as Balanced Score Card, Programme, Policies and Operations etc.■ Provide advice to the Programme Units on UNDP procurement policies and procedures and process appropriate contract.■ Acts as Ex-Officio for all recruitment and procurement panels – Appointments and Promotions Panel, Career Review Group, Procurement and Selection, reviewing and undertaking interviews/evaluations, forwarding recommendations to the Head of the Office.■ Coordinate and manage corporate surveys – comprehensive and interim salary survey, global staff survey, DSA survey cost of living survey and other requests from HQ.■ Draft correspondence of a sensitive nature, writing special reports/evaluations and forwarding to the Head of the Office.■ Contribute to HR Network and Best Practices, advising management of new HR policies and procedures.■ Provide back up support to Operations Unit (I.T and Finance) for training in ATLAS – Project & Finance portal and MS Office

Apia, Samoa

■ Overall financial management and monitoring of the Small Grants Pacific Environment Fund and Energy Portfolio.■ Ensure UNDP and GEF programming guidelines are followed in the project formulation and implementation. ■ Liaising with Implementing Agencies, Donor partners and the Regional Bureau in Bangkok to meet financial reporting programme and monitoring requirements.■ Maintain the roster of Environment and Energy consultants and contracts database, ensuring deliverables are fully met and payments are disbursed in a timely manner.■ Coordinate communications activities such as producing quarterly Pacific Environment and Energy Newsletter, and updating the UNDP website of news articles, fact sheets and brochures.■ Lead coordinator for organizing logistics and management of regional workshops, side events and international meetings in Samoa.■ Undertakes financial analyses of projects and budget revisions; advises Country Offices and Executing Agencies with regard to redeployment of funds and prepares quarterly project delivery reports. ■ Assists in formulating quarterly mission travel plans, obtaining HQ management approval, preparing travel itineraries, obtaining necessary visas and documentation to process.■ Maintain electronic and hard copy files of all projects and associated information. ■ Provides back up support to Programme Units for training in ATLAS – Project Management portal and Website publishing

Samoa

Apia, Samoa

■ Assisted in report writing and analyzing prospect and existing employees for recruitment, termination of employment and salary increment requests.■ Supported research and compiling statistics for the Human Resources Task Force Project, which purpose was to predict future employment trends and priority needs of the country.■ Daily maintenance of employee information on the Human Resources Information System (HRIS)

Washington D.C. Metro Area

■ Provided administrative support for Megatech’s U.S Trade and Development Contract.

B.A, Economics

Economics

Pacific Senior School Certificate, Economics, Accounting, Computer

Activities and Societies: 1999 - Under 19 National Representative Netball (New Zealand and Fiji Tour)