Compliance and execution of invoicing and admin functions correctly SCOPE & PURPOSE: Invoicing of products being dispatchedLiaison with drivers regarding receipt of paperwork and the filing thereofFiling of invoices and maintenance of daily continuous stationery control sheetsPRINCIPAL RESPONSIBILITIES:When discrepancies on POD hand documents to creditors for investigation and decision to generate credit requestDaily data being processed must be carried out accuratelyOrder entry for certain CustomersEnsure accuracy of invoices according to picking slipsCarry out confirmations when necessaryOrders coming from factory must be as complete as possibleCompare goods received to Customer ordersAbility to carry out receiving and glass movementFollow all works instructions, standard operating procedures and business rulesAdhere to environmental, safety and housekeeping standardsAny other tasks requested by the Factory Services Manager to be carried out to the best of your abilityWilling to work overtime, weekends and shift rotation when requiredEXPERIENCE:Knowledge and understanding and reading production ordersDetailed knowledge of SAPSKILLS:• Excellent Communication • Excellent interpersonal skills – effective in handling and interacting with customers.• Proven analytical and numerical skills• Proven business acumen• High level of admin and computer accuracy• Knowledge and understanding of picking slips• Experience in document flowATTRIBUTES:• Self motivating and independent starter• High energy to work in a fast pace environment• Ability to work under pressure• Complete today’s work today

Efficient & effectively plan the MD's diary and inform him accordingly.Booking accommodation, flights and transport for staff and clients.Timeous execution of tasks issued by the MD and feedback on progress.Schedule meetings.Typing of office correspondence.Arranging of all functions.Operating of switchboard and providing a courteous information service to clients.Renaming of all files to correct sales order number and allocate to system.Maintaining of all customer price lists.Petty cash control.Maintaining admin attendance register.Expense claims

Inspection Coordinator & Data CapturingLiaising with clients on a daily basis.Supervision of four date capturers.Compiling daily and weekly reports for HOD.Scheduling inspection bookings with new installations.Following up on the inspector booking to assure appointments are met.Petty cash control.