- Responsible for the preparation and issuance of all purchase contracts, amendments and related documents with special terms, in collaboration with attorneys for the purchase of Richard Meier Surf Club Four Seasons Residences.- Interface for Custom Units with Fort Partners Design & Construction Team and buyer designers in order to properly coordinate floor plans, shop drawings modifications and buyers sign offs.- Maintain the E-Condo System with up to date information on Contract Deal Sheets, Buyer/Prospect Contact Information, Cooperating Broker Registrations and Agreements, Purchase Contracts, Escrow Deposits, Special Terms on Contracts, Cancellations, Unit Transfers, Commission payments and Closing updates.- Coordinate with the Four Seasons Property Management team for walk-through inspections and/or appointments with buyers to ensure proper cleaning and preparation of unit is performed accordingly beforehand.- Prepare out-going correspondence via-email, followed by hard copies to be sent via-courier/USPS with important documents for record keeping.- Provide proper notice or executed documentation to Fidelity National Title Insurance Company proper allocation or reimbursement of escrow funds.- Provide Closing Agents with all necessary contract documentation, updates and information needed for on time closings.- Maintain electronic and hard copy filing system up to date to ensure ease of access between departments.- Process Condo Questionnaires accordingly upon receipt with property information and latest closing updates as necessary for Lenders.- Prepare and process Cooperating Broker Agreements and/or Addendums for proper execution of corresponding parties, Process Commission Invoices and maintain communication log.

- Manage active calendar of appointments; complete expense reports; prepare correspondence; arrange complex and detailed travel plans, itineraries, and agendas; compiling of documents for travel-related meetings.- Effectively manage daily operations amidst high-pressure with meticulous organization, consistently delivering strong results and complete project milestones on/ahead of schedule.- Demonstrate discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.- Work independently as a self-starter and good listener with the ability to discern required steps to achieve goals without specific task direction. - Secure and maintain a positive rapport with all governmental, utility and communications entities and agents.- Obtain information from local city jurisdictions pertaining to business licensing, permits and contractor registrations to assemble all required documents for submittal to various municipalities.- Set-up and maintain subcontractor, vendor and project information in accounting system: creating job numbers, loading contract revenue and allocating project cost appropriately per cost code.- Generate Owner/Subcontract Agreements, Purchase Orders, Addendums, AIA Documents and ensure contract review, approval and execution is in accordance with corporate guidelines.- Ensure contractors are in compliance with legal requirements, owner specifications and government regulations as required per project.- Work with Project Managers to ensure budget revisions are made in compliance with scope changes.- Manage critical path construction situation by providing prompt, informed responses to subs.- Process and review invoices, monthly application and certificate for payment, reconcile job progress billings with time and material sale forms accordingly and prepare owner/subcontractor change orders as necessary.- Obtain necessary job permits, bonds and insurance certificates.

- Assist and support the Vice President and Region Managers in all travel logistics related to company business (including air and hotel reservations, ground transportation, maps and directions, audio/visual & document needs); negotiate hotel rates in cities where team members travel frequently, make reservations for guests and other team members as needed. - Served as Project Manager/point person for Vice President’s keynote addresses, workshops, speeches, and conferences. - Draft Letters of Agreement based on templates, handle logistical and audio/visual needs, distribute presentation materials and slides, manager invoicing and travel reimbursements. - Research, track and follow-up on the company’s Business Development efforts, liaising with Vice President, Regional Managers and other team members. - Generated and edit standard proposal attachments, correspondence and other documents as requested. - Highly focused and results-orientated in supporting complex, deadline-driven operations; able to identify goals and priorities and resolved issues in initial stages. - Managed internal and external meetings for vice president and managing directors; as well as maintain team-wide meetings in the Company calendar. - Managed filing (hard and electronic) systems for Vice President, Region Managers and Business Development areas. - Reviewed business development expense reports, prepare Vice President’s expense reports and travel reimbursements. - Prepared and put together all prequalification application packages with supporting documentation. - Processed all payroll hours, vacation requests, expense reports and sick time. - Successfully coordinated and hosted numerous events, creating invitations and promotional materials, booking venues, and selecting guest speakers.

- Provided superior administrative support to vice-president, including proof reading and preparing correspondence, legal documents, financial reports, events/logistics coordination, communications and policy compliance, and problem resolution. - Created highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning. - Conducted extensive internet research on competitors and potential acquisitions, reporting findings to the Vice President of the Preconstruction Dept. Developed, formatted and maintained databases. - Resolved moderately complex issues in absence of manager; answered and interpret company policies and procedures. - Proven track record of accurately completing research, reporting, information management, marketing-support activities, and bid proposals within demanding time frames. - Adept at developing and maintaining administrative processes that reduced redundancy, improved accuracy and efficiency, and achieved organizational objectives. - Successfully coordinated and hosted numerous events, creating invitations and promotional materials, booking venues, and selecting guest speakers. - Updated and maintained calendar for the V.P. of the Preconstruction Dept., Marketing Director and Estimators, completely re-organized the Executive and Construction Libraries, and assisted with special projects as needed, including building renovations and office move. - Answered a high volume of incoming calls, e-mail’s and in-person inquiries from clients and subcontractors; treated each person with respect and provided necessary information, plans and documentation. - Acted as a liaison & maintained open lines of communication among senior executives, board members, investors, middle management, administrative staff, clients, and subcontractors.

- Processed all payroll hours, vacation requests, expense reports and sick time. - Collaborated extensively with external auditors, providing in-depth assistance with periodic audits. - Follow through on timely and accurate month-end closings and financial reporting activities. - Reviewed and processed all pay requisitions with appropriate release of liens. - Managed the Safety Audit Program and vehicle equipment procedures. - Managed multiple accounts and created end of month budget reports. - Responsible for all approvals on vehicle transitions, services, auctions and leases. - Generated reports reflecting project schedule, office earning reports & percentage of completion on all projects.