•Managed and maintained executives' schedules and made travel arrangements for them.•Hosted key representatives from companies top-tier companies, including Toyota, BNPParibas, Nippon Steel, and Lufthansa.•Coordinated annual European companies conference which garnered more than 100 attendees along with industry guest speakers.•Traveled with company representatives to road shows to enhance business relations.•Prepared event and meeting logistics, including agendas, coordinating catering for luncheons, arranging car service, and telecommunications for meetings.•Coordinated and directed office services, such as records, executives’ expenses, personnel issues, and housekeeping to aid executives.•Arranged both domestic and international road shows for executives and clients.•Met with individuals, special interest groups and others on behalf of executives, cultivating strong relationships for further business endeavors.

•Screened incoming phone calls from clients and financial sales associates for Sales Team members.•Handled communications with clients when salespeople were off the desk.•Greeted visitors pleasantly and directed them to specific staff and executives upon request.•Filed and maintained organization of corporate documents, records, and reports. •Conducted research, compiled data, and prepared papers per clients’ requests.•Read and analyzed incoming memos, submissions, and reports to determine their significance and plan their distribution.•Managed and maintained executives' schedules and made travel arrangements for them.