Loretta Ayer Email & Phone Number

Lead the payroll team to ensure accurate, timely and compliant payrolls for a multi-site, multi-state organization Perform bi-weekly and monthly payrolls for 700+ employees and 25+ Independent Contractors Create and edit business processes in ADP-WFN and Kronos Workforce Ready Input on-boarding for all new hires in ADP WFN and execute import file to set-up Kronos accounts Manage, maintain and approve time entries in Kronos timekeeping system for bi-weekly employees Create Kronos import file to compile hours worked for bi-weekly payroll calculation Produce Excel workbook to create monthly production calculations for Doctors in multiple clinics Produce bi-weekly & monthly funding report before releasing payroll Process payroll updates including new hires, terminations and pay rate changes Prepare GL entry for Accounting Staff Review and audit payroll tax filings Prepare and submit payroll related compliance reports to appropriate government agencies Manage, maintain and perform audits of time-off accruals Create final compensation payment calculations Execute and manage Garnishments, Support Orders and payroll deductions per governing agencies Enforce adherence to federal, state and local requirements Maintain payroll guidelines assisting with writing and updating policies and procedures Answer employee inquiries for all payroll matters and deliver timely resolution of discrepancies Audit and approve all year-end filings for W2 and 1099 staff

Responsible for overseeing the Payroll and Timekeeping processes for a multi-site, multi-state organization.• Prepare and input payroll data. Uses automated system to produce accurate and timely payroll.• Ensures compliance with all applicable federal and state wage and hour laws.• Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, etc.) for management.• Respond to State and Federal inquiries within required deadline• Assist with annual internal and external audits• Troubleshoots any timekeeping issues with department supervisors.• Works closely with payroll service provider in order to ensure that all federal and state tax returns are processed in a timely manner.• Reviews and approves payroll changes entered.• Handles all garnishments.• Provides excellent customer service to all employees.• Facilitates management and employee understanding of payroll procedures.

Ann Arbor, Mi

 Responsible for multiple project costing and reporting Implement approach for Chart of Accounts and Project Cost Coding Build Chart of Accounts and Project Cost Codes within QuickBooks Contractor 2012 software for multiple entities Reconcile Project invoices compared to budgeted cost items Report cost discrepancies versus budgeted cost to management Manage expected completion of multiple projects  Plan with General Contractor project’s target start dates and completion dates  Develop tracking mechanism to record targeted dates Report weekly statuses of project progress  Prepare and manage weekly cash flow between bank and daily activities for multiple entities  Prepare Project Construction Loan Draw Determine cash requirements of project based on progression Release payouts upon receipt of lien waivers Reconcile daily A/P to ensure timely payment and meet cash requirements Perform monthly bank reconciliations Determine and post necessary Journal Entries to multiple projects Collect Vendors’ W-4s, Contracts, and Insurance Binders Liaison to outside CPA  Prepare year-end reports for annual tax file Prepare vendors’ year end 1099s Produce semi-monthly payroll File monthly/quarterly State and Federal payroll reports Manage employee Fringe Benefits Program Collect and retain all documents pertaining to project

North Richland Hills, Tx

• Ensure effective internal audit programs and determine compliance to regulations• Provide routine communication and updates to sites and multi-level management regarding compliance and quality internal processes and problems related to quality and/or compliance• Trend, report and present any corrective action results/recommendations to site directors• Lead on-going continuing efforts to improve processes and quality policies and procedures, which result from audits, management review and other outside indicators• Work with multi-level managers to establish effective quality educational compliance programs• Serve as a trainer on educational classes that include regulatory compliance• Work with corporate leaders to identify and implement appropriate corrective action/preventative action• Report compliance scorecard results to the VP of Regulatory Affairs, Regional and Site Directors • Maintain current knowledge of regulatory changes through industry publications, seminars, professional affiliation and industry meetings

North Richland Hills, Tx

• Perform site reviews to ensure compliance within the highly regulated administrative responsibilities of the TIV Federal Student Aid Programs• Present corrective action plans to site directors and report completion of corrective action plans• Assist with training involving compliance related subjects• Maintain current knowledge of regulatory changes through industry publications, seminars, professional affiliation and industry meetings

Dallas, Tx

• Ensure department compliance that meets the business and regulatory requirements• Report to site director of on-going improvements and deficiencies, policy and site outcomes• Collaborate with multiple functions managers to deliver a high-quality experience to customers• Select, train, supervise and evaluate office personnel.

Dallas, Tx

• Led all financial aspects of the due diligence phase of the successful acquisition on February 15, 2008• Conduct month-end reconciliation for earned revenue, AP accruals, bad debt reserve and reconcile multiple bank statements• Participate in the development & implementation of the financial services operations procedures to assure compliance with rules and guidelines of government & accrediting bodies and to ensure more efficient productivity• Trend, report and present the profit margins threshold • Developed the process and system to allocate costs to all active jobs• Developed lodging database module to streamline job costing allocation• Manage a $7M AR aging keeping 90 day accounts below 10% and year-end bad debt write-off of less than .5% of annual revenue• Perform detail AP requirements with a $600k monthly budget• Evaluate and implement multi-state payroll regulations• Select, train, supervise and evaluate office personnel.

Dallas Tx

• Secure industry certification with hospital accrediting agency, JCAHO• Develop compliance document retention process to meet risk management goals of the company• Oversight of profit margin and report deficiencies to department Director

Dallas, Tx

• Develop relationships with healthcare facilities to provide staffing needs• Talent Management for healthcare staffing and secure new hire documents for facilities• Responsible for all travel and lodging arrangements for the temp employees

Richardson, Tx

• Ensure compliance within the college registration process by securing all academic, attendance and scheduling records• Transcribe and evaluate academic records for college admission and graduation• Direct compilation of information, such as class schedules and graduation requirements

Richardson, Tx

• Ensure department compliance that meets the business and regulatory requirements• Report and present on-going improvements and deficiencies, policy exceptions and site outcomes• Collaborate with multiple function managers to deliver a high-quality experience to the customers• Select, train, supervise and evaluate office personnel. • Report monthly forecasts, budgets and census control.

Garland, Tx

• Counsel students on available funding and assist in completion of applications to ensure timely funding of financial aid and reach college collection goals• Analyze family contribution and aid index for campus-based funds and award such funds• Responsible for completing and analyzing internal and external financial reports

Master Of Science, Human Relations And Business, 3.58

Bachelor Of Applied Science (B.A.Sc.), Office Administration And Business

Activities and Societies: Alpha Gamma Delta 1986 - 1990