Loretta-Lynn S. Email & Phone Number

Houston, Texas

Houston, Texas Area

• Support IT Team with licensing, tracking, software/hardware ordering and invoice approvals• Review monthly invoices for Verizon services for 600 end users nationwide and submit to Accounts Payable for payment processing, as well as emailing District Managers for review of their locations billing• Construct Flow Charts for IT processes• Field incoming calls and coordinate meetings• Edit and update SharePoint documentation• Create documentation for Security Policies• Database Management - created invoice tracking system in SharePoint online for any software/hardware purchases including renewal dates and individual licenses • Support duties related to administrative functions as needed• Process Purchase Orders for approvals/ordering of any IT Software/Equipment

• Provide Administrative support to PCPF Property Management Director• Ensure accuracy of Director’s calendar with special detail to meeting cancellations and time allowance between meetings• Approved payroll in Kronos System and time off request in Lotus Notes• Update and maintain organizational chart / employee phone lists• In charge of ordering office supplies, office keys, and business cards• Submit JDUF requests for personnel actions and disciplinary action paperwork as needed to Human Resources• Create PowerPoint presentations and flow charts for meetings as needed• Maintain departmental records, filing systems and records management for the department• Coordinate meetings and department wide event scheduling• Assist in Hurricane Ride-Out/ Recovery of all SharePoint communication through the department / division• Order and arrange for catering services as needed

• Manage calendar activities, domestic and foreign travel, and meeting logistics for four Executives• Assist staff in laboratories and various projects as needed• Arranged vendors to supply staff with safety shoes, lab jackets and safety glasses as well as issuing Lab Notebooks• Maintain the security of the building by managing ADT security passcodes, access badges and routine maintenance of employee records which contained confidential information• Primary contact for customers via telephone calls and in person • Intercepted incoming and outgoing office mail and arranged courier services • Processed Executive's expense reports as well as paying various monthly company bills• Answer Tech Service Line and direct calls to appropriate personnel• Assisted HR with new hire documentation as well as termination documents• Personal Assistant to four Japanese expats• Assisted IT with facility IT issues as well as issuing new hires with laptops as well as securing information by completing data base backups• Assisted legal attorney with filing/storing Confidential Disclosure Agreements as well as company patents• Back- up shipper for urgent chemical shipping orders• Faxing, printing, photocopying, filing and scanning• Networked with local hotel reps for discounted lodging accommodations for visitors /assist with cost savings• Upload and maintain company documents on the SharePoint Portal• Order food for lunch meetings as well as stocking drinks in the lunchroom/conference room• Planned and arranged company functions offsite for our facility• Maintained office supply inventory • Oversee maintenance schedules for company fleet vehicles• Ensured operation of printers by completing preventive maintenance requirements; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories;

Houston, Texas Area

• Primary contact for customers via telephone calls and in person • Intercepted incoming and outgoing office mail and arranged courier services • Reviewed building safety orientation to all visitors as well as overseeing sign in/out book for all visitors• Performed Administrative functions: typing documents, distributing memos, faxing, printing, filing/scanning• Organizing business travel, itineraries and accommodations for managers as well as interviewees• Monitored inventory, office stock and ordered supplies as needed• Created and modified documents using MS Word• Review completed expense reports and forward to Accounting for payment processing• Set up and coordinated meetings and conferences• Ordered lunch for lunch meetings• Updated processing and filing of all documents