Review estimates, purchase orders and contracts for projects. Process Service Request tickets (work orders) against estimates; creating invoices from the Service Request tickets in Quickbooks. Create invoices to bill on construction pay applications. Record invoices paid when payment is received. Send out monthly statements on outstanding invoices. Process Business Account Credit Applications for new customers.

Contract Compliance including but not limited to certified payroll & Pay or Play Program processing for constructioin projects. Create and maintain purchase orders and invoices, Records and enters hourly employees hours into Spectrum weekly along with processing vacation requests. Enters monthly project pay applications into Spectrum. Updates project payment report in Excel for Management. Oversees petty cash for our office.

Projects:IAH Terminal C Interior Renovations @ IAH PN # 490KCentral Plant Upgrades @ IAH PN # 621Taxiway NB Reconstruction @ IAH PN # 647Hobby Parking Garage PN # 597AAnswer phones and greet guest. Create and maintain filing system. Schedule meetings, take & type meeting minutes, create & maintain various Excel spreadsheets, review and track daily reports from subcontractors. Order supplies, and run errands. Create and track Work Area Notifications to the City of Houston. Enter weekly payroll into CMiC weekly, process and review and submit City of Houston “Pay or Play Insurance Program” documents to the City of Houston, process badge application request, and other duties as needed. Review and process Certified Payroll for SpawGlass and subcontractors. Contact subcontractors and review documents in regards to any Federal, State and/or City certification such as State HUB, MBE, DBE, SBE, etc. Call subcontractors to verify and update contact information in ISQFT computer program for Estimating Department. Create contracts and Work Orders for subcontractors to perform work with our Building Services Division. Review insurance certificates for compliance.

Assigned to the Project Systems Purchase Order Team. Create new Outline Agreements (contracts) and Purchase Orders for Capital Projects for HAS through SAP. Modify Outline Agreements & Purchase Order due to changes in contract such as Change Orders or Letters of Agreements. Use SAP to verify budget, Work Breakdown Structures (WBS), General Ledger Account numbers (GL), Fund Center, Fund, etc. Call vendor to check delivery status for supplies past due.

Customer Service - assist families and/or friends with information about deceased, and paying payments on account. Issue contract number for new sales, prepare paper work required for cremations, type various documents, and prepare forms for opening/closing of graves for funerals and setting of headstones. Contract Compliance - review funeral contracts for accuracy and verify that all monies have been received and/or refunds have been given. Send letters requesting payments and process required documents for refunds.

Receive incoming maintenance request (by phone and/or written) for repairs needed throughout the district. Generate maintenance work orders using ACT1000, record labor hours, and close work orders once completed. Dispatch calls to maintenance personnel by radio when necessary. Answer and direct phone calls to appropriate party; greet and assist incoming guests.

Sort incoming Accounting Department mail. Accounts Payable - process vendor invoices for payment against purchase orders.Customer Service - assist vendors with questions about invoices and payments.Match invoices with vendor checks, mail checks and reconcile vendor statements monthly.Custodian for the petty cash fund. Create reports requested by supervisor.

Lead Person - supervise accounts payable staff. Accounts Payable - process vendor invoices for payment against purchase orders and service contracts. Reconcile vendor statements. Budgeting – reviewed the Departments annual budget. File, type, and distribute mail. Verify invoices, delivery tickets and purchases orders for accuracy.Payroll & Contract Compliance - review service contracts for requirements before processing payments. Schedule meetings and mandatory training classes. Take and type meeting minutes, order supplies, and maintain the Employee Performance Evaluation and Training reports. Process job order request for maintenance work throughout the airport. Answer telephone, type correspondence for the Superintendent, payroll, and run errands, if needed. Data Entry - enter delivery tickets and issue tickets in the ADPIC’s system for inventory control.