Loretta Janca Email & Phone Number

Oakland, California, United States

Provided daily rotational administrative work at multiple desks supporting secretarial absences and high-volume workloads. Assisted Document Center, Accounting and Office Services with overflow projects. Maintained attorneys’ hourly billings with Omega Timekeeping module. Ensured fire, first aid and defibrillation equipment readiness. Filled out and submitted attorney expense reports and check requests. Provided event planning by organizing holiday and staff appreciation events working with restaurant, catering and building management. Maintained personal detailed files for 15+ attorneys’ preferences and requirements, ensuring consistent support during secretarial absences.  Organized Emergency Response Team (ERT) as Lead Safety Officer for medical and disaster-related situations resulting in full compliance with building management, city and state requirements. Coordinated communications structure for ERT and sourced supplies for six-day “shelter in place” alerts. Primary administrative support assistant for downsizing files storage project which reduced office space by 20% and offsite storage by 70%.

Walnut Creek, Ca

Reorganized office files and billing procedures to locate and provide support for over thirty clients. Managed office supplies, maintenance, data management vendor relationships and employee purchases.  Sourced and trained a Trusts & Estates attorney on document management program, filing systems, procedures and client support to maintain a positive revenue stream. Provided ongoing attorney communications with clients concerning estate and revenue flow for support of current and future long-term living accommodations.

Walnut Creek, California, United States

Led seven-month file room reorganization facilitating downsizing move from San Francisco headquarters to offices in Walnut Creek. Supervised three temporary employees transitioning 500,000+ paper files to electronic media. o Maintained and updated database information for future file retrieval.