Lore Venable Email & Phone Number

Elmhurst, Illinois, United States

Provide a wide range of administrative support to up to sixteen industrial real estate brokers. Design fliers, postcard mailers, offering memorandums, and new business proposals using InDesign, Illustrator, Publisher, PowerPoint and BuildOut to aid in marketing industrial, new development, and lease assets across the Chicago Metropolitan area.

Oak Brook, Il

Provided a wide variety of administrative support to the Senior Leasing Agent, VP Market Officer and Manager of Investments to ensure smooth daily operations, including calendar management, travel arrangements and expense report processing. Created marketing materials and presentations utilizing Adobe Photoshop, InDesign, Illustrator and Microsoft PowerPoint, while serving as marketing department liaison. Edited floorplans to reflect tenant's specifications via Adobe Illustrator and InDesign. Developed presentations in InDesign, reports and spreadsheets in Excel, maintained leasing databases and amended property listings on CoStar/Loopnet. Added all lease related documents to local drive for easy access to files, all but eliminating need for staff to search main library saving time when building new lease documents. Built leases and modifications in corporate HotDocs application, followed documents from Letter of Intent to fully executed, and initiated broker commission payments in Nexus payment system Conducted requested lease-related research via internet search on possible different types of businesses to focus on for leasing.

Chicago, Il

Investment Properties / Sale Leaseback / Multi-FamilyDesigned fliers, broker's opinions of value, offering memorandums, and new business proposals using InDesign, Illustrator, and Word to aid in marketing and sale of multi-family, new development, and office assets across the Chicago Metropolitan area, and disseminated property information to investors.Agency Leasing Collaborated with assigned brokers to leverage time and productivity by producing large presentations and tour books in Adobe InDesign, designed and refined presentations for prospect/client meetings. Refined floorplans to meet broker's specifications via InDesign and Illustrator. Collected receipts and processed brokers' expense reports via corporate accounting system and tracked until payments were received. Researched and gathered information using CoStar to design maps, pictures, and tour books. Updated and maintained databases, tracked prospects, clients, and deal information as requested by broker.

Chicago, Il

Expense reimbursement submissions for ten faculty and three fellows. Uploading of Call-Schedules of Physicians on to electronic system and e-mail distribution to team. Coordinating completion of fellowship reports, site visits, and interviews. Assist with letters of recommendation, letters of support. Ordering supplies, meeting management, serve as liaison regarding IT issues. Mail sorting. Transcription of dictated letters to referring providers. Form updating and copying.

Rosemont, Il

Managed a wide variety of executive secretarial and administrative duties as required by daily operations in the Executive Director’s office. Day-to-day maintenance of the American Joint Replacement Registry (AJRR) Website and dissemination of appropriate information over social media as needed. Responsible for the production and distribution of the electronic and print quarterly Newsletter, Exhibit Banners, and coordination of the booth for exhibits and various functions. Coordinator and Registrar for 3rd International Congress of Arthroplasty Registries.

Rosemont, Il

Utilized a high level of skill with word processing, spreadsheet and graphics software, including proofing, editing, and formatting skills to support clerical needs, projects and assignments in the unit and department.Produced and distributed the unit weekly e-Newsletter. Responsible for coordination of materials to support meetings and conference calls. Assembled materials, performed mailings, and coordinated meeting logistics. Assisted with the preparation and dissemination of minutes, reports, and agenda books. Responsible for Scientific Exhibit poster presentation layout and, corresponding hand-outs. Audited expense report and check requests.

Harwood Heights, Il

Performed general administration activities of the office, typing of correspondence, organization of the office, bank deposits and cash receipt entry into GreatPlains Accounting system, handling of incoming and outgoing mail, filing, maintenance of personal and vacation logs, ordering office supplies, form development and design, answering the phone, maintaining and updating the procedure and human resources manual, performing daily backups on the file server, preparation and distribution of performance reports, scribing meeting minutes, trade booth administration, credit verification, collection of accounts receivable, lead entry and literature fulfillment, GoldMine database maintenance and handling all travel arrangements. order entry, Invoicing, month-end reports, E-mail blasts (e-mail monthly press releases to publishers of trade magazines) and other special projects when necessary. Customer Service Administration, order entry, order checking, and customer assistance.

Chicago, Il

Assisted the Associate Publisher, Managing Editors and Graphics Specialist in magazine publishing administration for lGA Grocergram Magazine. Sales Administration, Financial Administration, Circulation Administration, Editorial Administration, Promotion Administration, Ad Creative Administration, and Graphics Management. Converted files from Quark to Adobe PDF format. In Adobe Exchange, cropped files and prepared files for loading on to the IGA, INC. website. Responsible for compiling and placing information into galley format of three major sections of the special double issue editions (Planner for Supermarket Events; "Partnership Directory", IGA Brand, IGA Red Oval Family Partnership Edition, GEM Special Edition). Light graphics in Adobe PhotoShop and Adobe Illustrator programs (MAC OS). Additional responsibilities included typing and faxing department materials; updating and maintaining department forms; assisted in preparation and distribution of departmental mailings. Maintained department files logs, records, and research and reference materials.

Chicago, Il

Facilitated smooth operation of the office to minimize distractions allowing programmers to perform billable work. Performed administrative functions and project tasks to help lighten the load of the project leaders and staff. Ensured accounts and time cards were transmitted to headquarters on time. Processed incoming and outgoing mail. Responsible for inventory management of kitchen and office supplies, and selecting caterer for meetings. Organizing any in and out-of-house seminars and presentations. Designed invitations for office functions. Time card accumulation and input for staff of 30 plus Israel office staff. Light Network Administration. General office procedures and telephone reception.

Des Plaines, Il

As Senior Secretary, Continuing Services from 1993 to 1995 provided support for Senior Manager and department. Provided general secretarial support, was responsible for administrative reporting (budget, quarterly trend reports, monthly report, time sheet entry) which included use of spreadsheet and word processing programs. Assisted department staff with computer programs when needed. Ordered and maintained department supplies. Domestic and International travel arrangements.As Senior Secretary, Marketing Far East from 1990 to 1993 provided general secretarial support for department Director and staff. Responsibilities included confidential reports and proposals, statistical typing. Handled logistics for foreign travel. Reviewed telephone bills, time sheet entry. Maintained company Confidential Visitors List. Assisted those in the department requiring help with computer programs. Ordered and maintained supplies.

Rosemont, Il

From 1989 to 1990, as Secretary for BT Tymnet, Inc. (Formerly McDonnell Douglas Payment Systems Company), provided secretarial support for Director, National Sales, Central Region Manager, Supervisor of Administration, two Sales Representatives and one Sales Support Representative. Responsible for: Monthly Status Report and Major Sales Tracking, Travel Expense Reports and Weekly Attendance Report supply ordering, invoice processing and weekly expenses, heavy phones and email.From 1981 to 1989 as Secretary for McDonnell Douglas Health Information Systems Company, provided Secretarial Support for Regional Sales Manager, Account Manager and five Client Services Representatives. Provided general secretarial support, travel arrangements. Completed various weekly and monthly reports, organized mass mailings and client seminars. Gained experience and gave instruction in major word processing software. Worked closely with client services and marketing staff with regard to educational handouts.